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Administrative Jobs in Needham, Massachusetts

1000+ jobs

Overview: The Vice President, Corporate Real Estate will design, align and drive the definition and execution of PTC’s global real estate strategy, processes and initiatives. They will manage real estate services and support to the business, including transaction management and associated interdepartmental communication. The position will manage and direct extended real estate team resources to s...
Managing all aspects of accounts payable, including monitoring and recording expenditures. Providing backup assistance in invoicing and project initiation. Learning and providing backup assistance in website content management system using Microsoft Dynamics software. Assisting with planning for meetings, seminars, special events and conferences, including managing any related travel or logistic...
Muzi Motors service is looking for a full time client care specialist. The main responsibilities of the position are answering the service switchboard in a timely manner and accurately routing calls, along with providing client care specialist assistance to our service department customers. Other administrative duties such as basic accounting and filing will also be required. This high profile po...
Company Confidential
Job Description TITLE: Part Time Billing Representative DATE: 07/2016 FLSA STATUS: Non-Exempt REPORTS TO: Manager of Revenue Cycle POSITION SUMMARY: (Briefly describe the overall purpose of this position - Why does it exist and how does it contribute to the overall organization?) Under the direction of the RC Manager, this position is responsible for ensuring optimal billing and collections...
Job Summary Working with senior HVAC technicians and facilities staff, the HVAC Technician will assist in the day to day operations and maintenance of HVAC equipment and BMS systems at the MathWorks campuses in Natick. MA Refrigeration technician license as well a universal refrigerant recovery certificate is a plus Responsibilities Monitoring, troubleshooting and diagnosing HVAC systems for op...
Company Confidential
Boston-based Metric Construction is seeking a full-time employee to support the accounting team and office administration. This position wears many hats - the right candidate will have an understanding of accounts payable, possess strong organizational and computer skills, and be able to handle multiple tasks and work independently in a fast paced environment. Responsibilities include general off...
Small Residential Construction Company is seeking office and accounts payable support. Job responsibilities include, but are not limited to: • Answer telephone, screen and direct calls • Provide administrative and clerical support to the Office Manager • Assist with vendor invoices, subcontracts, purchase orders, and check runs Requirements/Qualifications: • Solid communication both verbal a...
About Aramark (NYSE: ARMK) is in the customer service business across food, facilities and uniforms, wherever people work, learn, recover, and play. United by a passion to serve, our more than 270,000 employees deliver experiences that enrich and nourish the lives of millions of people in 22 countries around the world every day. Aramark is recognized among the Most Admired Companies by FORTUNE an...
Receptionist/Program Assistant The Institute for Health and Recovery (IHR) is a nationally-renowned, award-winning agency that specializes in innovative services, training and evaluation focused on addressing the unique needs of underserved families, women and youth. IHR’s CARF accredited treatment programs provide holistic interventions for hard to reach and high-risk individuals and families. O...
A global healthcare leader, Novartis has one of the most exciting product pipelines in the industry today. A pipeline of innovative medicines brought to life by diverse, talented, performance driven people. All of which makes us one of the most rewarding employers in our field. The incumbent provides high-level administrative support to the Global Head of the Oncology Disease Area group in Cambri...
Company Confidential
Looking for self starter who will report directly to owner in a small Real Estate Management Co. near Faneuil Hall. Responsible for tenant accounts receivable and lease administration (using Sage Timberline Property Management) for 20 mixed use and residential properties in Boston and select communities. Specific duties include: Billing and collecting rents Depositing and posting tenant payment...
Our client, one of Boston's most prestigious hospitals, is looking for a sharp, intelligent Administrative professional to join their team and provide assistance in a research lab. This person will be tasked with organizing and maintaining daily administrative operations, assisting in reimbursements and accounts payable, scheduling meetings and conference rooms in Outlook, coordinating grant appli...
Our client is seeking an enthusiastic, creative, and flexible Executive Assistant for their Boston office! In this role, you will be responsible for taking the lead on updating weekly status reports for clients; sitting in on client calls, and following up with necessary actions; working closely with client organizations to schedule candidates for interviews; preparing monthly expense reports; and...
Manpower is looking for an experienced Senior Level Executive Administrative Assistant The job is located in Boston, MA Monday - Friday 8-5pm PAYING $35 AN HOUR This assignment is for 3 months Job Description PRIMARY DUTIES & RESPONSIBILITIES Attends meetings may record and forward minutes. May serve as a vital member on project teams and/or manage small projects. Composes correspondence/pr...
Your role in the team For the growing demand of SMI´s Eye Tracking Solutions in the USA and Canada, the ideal candidate will handle conference planning, shipping & logistics, bookkeeping, AP/AR, and other tasks that keep our office running smoothly. We are looking for someone with perfect organizational skills who is eager to learn on the job and to find a place in a growing, high-tech company R...
OFFICE ADMINISTRATOR / ACCOUNTING ASSISTANT- Boston, MA Property management firm is seeking experienced candidates for accounting/administrative position in Boston, MA. The successful candidate will possess the required skills to perform the following: Accounting/Bookeeping responsibilities include but may not be limited to:  A/P, A/R.  Monitoring client billings, miscellaneous billings and ...
Office Assistant Including Payroll, Bookkeeping & Administrative Assistance Very active and growing company needs one person to assist in three areas Payroll Prepare pay reports for payroll service and employees by calculating payment due; issue checks. Duties Include: Maintain payroll information by collecting, calculating and entering data. Prepare reports by compiling summaries of earnin...
Express Employment Professionals is in immediate need of a bilingual English/Spanish Front Office Coordinator. This is a temporary to hire position for the right candidate. Responsibilities: Answer the phones in a friendly, upbeat and professional manner Greet candidates, associates and clients in a friendly, upbeat and professional manner Provide applications and our explain our hiring proces...
Clerical position in a busy small office. Responsibilities include but not limited to phones, filing, Accounts Receivable collections, posting cash receipts and other general office duties. Quickbooks experience a plus. _cc_ xw261269778wx _cn_ JM Service _rfc_ 170012464...
Company Confidential
Clinic Manager Description GENERAL SUMMARY/ OVERVIEW STATEMENT: To optimize the efficiency of a complex and fast-paced ambulatory clinic, by coordinating the allocation of resources, and the activities of its professional staff and support team. PRINCIPAL DUTIES AND RESPONSIBILITIES: Clinical and Administrative Operations: 1. Manage all aspects of personnel and human resource functions 2. S...