How to Write a Cover Letter
We've got writing tips and a sample you can use to get started.
Why do you need to know how to write a cover letter? Picture this: You've found the perfect job, hit the "apply" button, and started the process with your engines revved and ready. But wait! Slam the brakes!
They want a cover letter.
Don't let this request derail you. This article will show you how to write a cover letter by using our easy-to-follow cover letter template. We know writing about yourself can be especially tricky, but in order to have a successful job search, you really do need to make a cover letter that sells your skills to a hiring manager. Scroll down to see a sample cover letter that you can use to craft your own.
What Is a Cover Letter?
A cover letter is a one-page document that, along with your resume, is sent with your job application. A cover letter is your chance to tell a potential employer why you're the perfect person for the position and how your skills and expertise can add value to the company. The letter should be professional but personable, and serve as a sort of introduction.
Do I Need to Send a Cover Letter?
A lot of job seekers today wonder if a cover letter is still appropriate to send with your resume—and the answer is yes! Even if an employer doesn't ask for a cover letter, it couldn't hurt to send one. In fact, it can help you get someone's attention in a different way, and it can be a great way to display your enthusiasm for the job and company.
What Are the Basic Elements of a Cover Letter Template?
These five steps are the basis of how to write a cover letter:
- Greeting: Address your cover letter to the proper person.
- Opening: Write a personable, inviting opening paragraph that notes how your skills are a perfect fit to the job and displays your enthusiasm.
- Hook: Highlight your past achievements as they relate to the job you're applying for.
- Skills: Emphasize additional relevant skills, such as computer languages or certifications.
- Close: Briefly recap your strengths as a candidate, and include your contact information.
Cover Letter Tips
- Parrot the keywords: Just like with your resume, your cover letters should be customized for each job you apply to. Use these tips to create a cover letter template, and then fill in the specific details for each position. Start by reviewing the job description. In it, you will find important keywords that let you know what kind of employee the company is hoping to find. Use these same keywords throughout your cover letter.
- Adapt for the company: Each version of your cover letter should talk about how your skills will benefit the particular company that you want to work for. You want to target the company's needs—not your own. Demonstrate how you could help them achieve their goals. Remember: You're selling yourself in a resume and a cover letter, but the employer has to want to buy.
- Show you "get" them: Your cover letter should demonstrate that you have done some research into what the organization's pain points are. Presenting yourself as a solution to a hiring manager's problem can help your cover letter take the right tone. If you're applying to an administrative position, be sure to mention your time-management skills; if you're an IT professional, include your expertise in improving efficiency. Always ask yourself: How can I help this company?
- Proofread. Don't assume spell check will catch every mistake (it won't). Slowly review your cover letter to make sure everything reads properly. Have someone else read your cover letter for backup.
Need even more confidence before you start your cover letter? Below are some additional cover letter tips you could reference—or keep scrolling for a cover letter sample:
Cover Letter Mistakes You Should Avoid: From overusing "I" to being too vague, there are a bunch of pitfalls that can trip you up. Don't let them!
Cover Letter Format and Advice Tips: Learn how to set up your cover letter and what each section should include.
Cover Letter Tips for New Grads: You might lack real-world work experience, but your cover letter can be chock-full of activities that demonstrate your potential to succeed.
Cover Letter Tips for Technology Professionals: The ease of applying to online jobs has led many IT professionals to skip sending a cover letter, but that's a mistake.
Cover Letter Tips for Finance Professionals: If you're searching for a finance job or want to be prepared just in case, you will need a dynamic cover letter to grab the hiring managers' attention.
Tips for Better Email Cover Letters: If you're emailing a resume, your cover letter will deliver the first impression. These eight tips will help you craft a better email cover letter.
Cover Letter Sample
Check out the sample cover letter below (or download the cover letter template as a Word doc) to get some inspiration to show you how to write a cover letter for your particular situation. And we've also got you covered if you're looking for a cover letter in a specific industry.
Ms. Rhonda West
Customer Service Manager
123 Corporate Blvd.
Sometown, CO 50802
Re: Customer Service Representative Opening (Ref. ID: CS300-Denver)
Dear Ms. West:
I was excited to see your opening for a customer service rep, and I hope to be invited for an interview.
My background includes serving as a customer service associate within both call-center and retail environments. Most recently, I worked on the customer service desk for Discount-Mart, where my responsibilities included handling customer merchandise returns, issuing refunds/store credits, flagging damaged merchandise for shipment back to vendors and providing back-up cashiering during busy periods.
Previously, I worked within two high-volume customer-support call centers for a major telecommunications carrier and a satellite television services provider. In these positions, I demonstrated the ability to resolve a variety of issues and complaints (such as billing disputes, service interruptions or cutoffs, repair technician delays/no-shows and equipment malfunctions). I consistently met my call-volume goals, handling an average of 56 to 60 calls per day.
In addition to this experience, I gained considerable customer service skills during my part-time employment as a waitress and restaurant hostess while in high school.
I also bring to the table strong computer proficiencies in MS Word, MS Excel and CRM database applications and a year of college (business major). Please see the accompanying resume for details of my experience and education.
I am confident that I can offer you the customer service, communication and problem-solving skills you are seeking. Feel free to call me at 555-555-5555 (home) or 555-555-5500 (cell) to arrange an interview. Thank you for your time—I look forward to learning more about this opportunity!
How's That Resume Looking?
Now that you know how to write a cover letter, you'll want to make sure your resume is just as impressive. Ready to get started? Get a free resume assessment from Monster to double-check that your application is as strong as possible. We'll give your resume a professional overview and tell you where you need to make some improvements. It's quick and easy, and your career will thank you.