Job Type

full-time

Posted

12 days ago

Location

Boston, MA

Description

Working closely with the Director of Accounting, the Accounts Payable Supervisor is responsible for the daily operations of the Accounts Payable department, including accurate and timely processing of invoices, vendor/employee communications, managing the weekly check run, managing staff (1), preparing account reconciliations, and addressing inquiries as they arise.

In this role, you will be a significant part of the Accounts Payable (AP) team (2 people total) as well as the Fiscal department.

Responsibilities:

  • Ensure efficiency, quality and accuracy of Accounts Payable functions and operations, including vendor lists, invoice processing, and internal/external communications.
  • Supervise the Accounts Payable staff, which includes providing mentorship, developing skills, and ensuring training of all systems and processes.
  • Working with Director of Accounting, manage weekly check runs based on organizational needs and cash flow management.
  • Process purchase order invoices, non-purchase order invoices, and miscellaneous expense vouchers. Maintain integrity of the vendor master file by ensuring accuracy of data including vendor information, dollar value of invoices, and account numbers. Document any vendor discrepancies and bring to the attention of supervisor(s).
  • Respond to internal and external inquiries regarding invoices via incoming and outgoing phone calls, mail, faxes, and e-mail. Escalate issues as necessary to Director of Accounting and/or Controller.
  • Manage Accounts Payable e-mail inbox, vendor inquiries, and communications.
  • Manage corporate vendor accounts including, but not limited to: American Express and Federal Express.
  • Manage all functions of the month-end close including reconciliations of accounts payable, purchase order received not invoiced accounts, and suspense accounts. Resolve any variances discovered by the following monthly close.
  • Work with the Director of Accounting to identify control weakness in the accounts payable function and document best practices.
  • Manage vendor statements and requests; work with Purchasing Agent to resolve discrepancies on purchase orders / invoices and following up on any action items.
  • During the month-end close, work with the Senior Staff Accountant to determine vendor invoices that should be accrued or prepaid for the preceding month.
  • Assist with tax reporting, including the collection of W8/W9 forms and the preparation of the 1099/96 and 1042S/T filings.
  • Other duties as assigned.

Our ideal candidate will possess these Qualifications:

  • Associate’s degree in Accounting/Finance required; Bachelor’s degree preferred
  • Minimum 4 years of progressive experience in the accounts payable function
  • Supervisory experience is preferred
  • Experience in healthcare/hospital finance environment (non-profit experience preferred)
  • Proficient in Microsoft Office Suite applications
  • Lawson software experience is a plus
  • Understanding of GAAP accounting
  • Must be detail oriented, with the ability to plan, organize, and execute multiple responsibilities – through completion
  • Ability to produce high quality, accurate work against weekly and/or daily deadlines with little direct supervision and numerous interruptions is required
  • Maintain confidentiality of all accounts payable records
  • Strong interpersonal and customer service skills – able to interact with staff and vendors in a professional manner
  • Strong verbal and written communication skills

 

 
 
Joslin is an Equal Opportunity Employer of Minority/Female/Individuals with Disabilities/Protected Veterans.
Joslin values diversity and inclusion, and we encourage diversity applicants.

Joslin Diabetes Center is an Equal Opportunity Employer and it is the policy of Joslin to prohibit discrimination of any type and to afford equal employment opportunities to employees, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, marital/parental status, disability status, protected veteran status or any other status protected by law. 

About the Company

Joslin Diabetes Center

Joslin Diabetes Center is an internationally recognized diabetes care, research and education institution affiliated with Harvard Medical School and headquartered in Boston, MA. Joslin is a non-profit organization dedicated to finding a cure for diabetes and improving the lives of people with diabetes through its cutting edge basic and clinical research, patient care programs for children and adults, and through programs and publications that improve the care of diabetes worldwide.

Since its founding in 1898, Joslin Diabetes Center has constantly evolved to meet the ever-changing challenges of diabetes. Joslin Diabetes Center is an institution on the front lines of the world epidemic of diabetes, leading the battle to conquer diabetes in all of its forms through cutting-edge research and innovative approaches to clinical care and education.

Joslin Diabetes Center is the only diabetes institution in the world that goes beyond a single focus. With efforts in these three critical areas, a synergy develops: researchers, clinicians and educators collaborate in ways that produce cutting-edge scientific discovery, unique clinical care models and pioneering educational strategies. This one-of-a-kind framework has an impact on people with diabetes locally, nationally and across the globe.

As the science and practice of medicine continues to evolve, Joslin's core mission endures. Every person at Joslin is dedicated to realizing our vision of a world without diabetes and its complications. We will achieve this vision through a relentless pursuit of our stated mission: To prevent, treat, and cure diabetes.

Company Size

500 to 999 employees

Industry

Biotechnology/Pharmaceuticals

Employee Benefits

Maternity/Paternity Paid Leave, Employee Events, Life Insurance, Long Term Disability, Prescription Drug Coverage, Vacation/paid time off, Subsidized Commuting, Medical, Dental and Vision, Gym Memberships, Employee Referral Program, Military Leave, Paid Holidays, Paid sick days, Flexible Spending Accounts, Professional Development, Tuition Reimbursement, 401K

Founded

1898

Website

http://www.joslin.org/