Accounts Receivable Specialist

Accounts Receivable Specialist
Location: Long Island City, NY (Hybrid – First 90 Days In-Office)
Compensation: $65,000 – $75,000

Our client is seeking an experienced Accounts Receivable Specialist to manage billing processes and ensure timely collection of outstanding invoices. This role plays a critical part in maintaining accurate financial records, providing excellent client communication, and supporting the finance team.

Key Responsibilities:

• Billing Procedures:
  • Prepare and send invoices accurately and on time.
  • Ensure invoices comply with company policies and client agreements.
  • Address billing inquiries and resolve discrepancies with clients.
• Accounts Receivable Management:
  • Proactively monitor and manage accounts receivable aging reports in alignment with client expectations.
  • Follow up on overdue accounts and communicate with clients to facilitate payments.
• Record Keeping:
  • Maintain accurate and organized records of transactions, invoices, and payments.
  • Update financial databases and NetSuite ERP system with billing information.
• Communication and Collaboration:
  • Work closely with internal departments to ensure smooth billing operations.
  • Provide exceptional customer service regarding billing queries.
• Ad Hoc Support:
  • Assist the Controller in providing audit materials as needed.

Qualifications & Skills:

• Bachelor’s degree in Finance, Accounting, or a related field preferred.
• 1-3 years of experience in billing, accounts receivable, or finance.
• NetSuite experience is required.
• Experience with COUPA, CORRIGO, TAULIA, or similar software portals is a plus.
• Strong analytical skills with the ability to interpret data and prioritize tasks effectively.
• Excellent client relations skills, including active listening, adaptability, and follow-through.
• Highly organized with strong attention to detail and accuracy.
• Strong verbal and written communication skills.
• Ability to work efficiently under deadlines in a fast-paced environment.

This is a full-time, permanent position reporting to the AR & Billing Supervisors. The role is hybrid, requiring full-time in-office presence for the first 90 days before transitioning to a hybrid schedule.