Administrative Skills, Calendar Management, Cargo/Freight, Communication Skills, Customer Support/Service, Data Entry, Detail Oriented, Establish Priorities, Health Department, High School Diploma, Internet Research, Loans, Mail Processing, Microsoft Excel, Microsoft Word, Multitasking, Office Equipment, Operations, Organizational Skills, Photocopy, Presentation/Verbal Skills, Problem Solving Skills, Reconciliation, Rentals, Reporting Skills, Team Player, Writing Skills
Administrative Assistant - Long Beach, CA
Pay range is $21 to $24 per hour
Overview
We are looking for an Administrative Assistant who enjoys supporting a busy team, staying organized, and keeping daily operations running smoothly. This role is ideal for someone who is detail oriented, proactive, and comfortable managing a steady flow of administrative tasks in a fast paced environment.
Key Responsibilities
- Provide general administrative and clerical support including data entry, mailing, scanning, faxing, and copying
- Maintain organized electronic and hard copy filing systems
- Sort and distribute incoming mail and correspondence
- Manage calendars and schedule meetings, appointments, and travel for managers
- Coordinate inspections with onsite staff including bank, lender, Section 8, city, and health department visits
- Create calendar invites and assist with scheduling needs
- Complete questionnaires, reports, and required documentation
- Prepare and update documents, correspondence, reports, memos, and emails
- Track inbound freight and follow up on priority orders
- Generate and maintain reports to support management
- Assist with special projects including vendor outreach, obtaining bids, and creating custom reports
- Support resident communication and escalate concerns when needed
- Process rental applications and run weekly reports
- Assist with rent collection tasks and rental assistance cases
- Review ledgers, research discrepancies, and support account accuracy
- Assist residents and onsite staff with payment questions and account inquiries
- Research and resolve online payment issues
- Enter rent increases, renewals, Section 8 updates, and market rent changes
- Review Section 8 portals for holds, abatements, or payment changes
- Prepare notices and tenant files for eviction filings
- Submit ownership change packets to housing authorities
- Run renewal and rent increase reports and distribute notices
Qualifications
- One to two years of administrative support experience
- Strong skills in Microsoft Word, Microsoft Excel, and Google Suite
- Experience with standard office equipment
- Excellent written and verbal communication skills
- Strong organization, prioritization, and problem solving abilities
- High attention to detail and accuracy
- Ability to work independently and as part of a team
- High School Diploma required, Bachelor’s degree preferred
Who Thrives Here
- Someone who enjoys supporting a team and keeping operations organized
- Someone who communicates clearly and professionally
- Someone who can manage multiple priorities with accuracy
- Someone who values consistency, structure, and excellent service
Compensation and Benefits
- Pay range is $21 to $24 per hour
- Medical, dental, and vision benefits with dependent coverage options
- Life insurance and disability insurance
- 401K with employer matching
- Paid holidays
- Rent discounts and additional perks
C
Connect Staffing and Consulting