posted

30+ days ago

Location

Nashville, TN

Description

Administrative Assistant (OLA/RIM Support Services) - 2106628


Job : Administrative and Clerical Support


Primary Location : TN-Nashville-3322 West End Avenue


Organization : OLA & RIM - support svcs 108249


Shift: : First Shift


Description


Administrative Assistant (OLA/RIM Support Services)


JOB SUMMARY:

Provides administrative support of an area's activities with occasional guidance. Responds to customer needs by consulting with others as appropriate or by following established guidelines. Organizes flow of daily operations to ensures service priorities are met.


KEY RESPONSIBILITIES:


+ Performs a variety of administrative support which may include scheduling, booking travel, expense processing and purchasing.

+ Compiles, coordinate and assist in the collection, processing and submission of data.

+ Prepares reports and other documentation as requested by area.

+ Creates and maintains accurate documents and records.

+ The responsibilities listed are a general overview of the position and additional duties may be assigned.


TECHNICAL CAPABILITIES:


_CLERICAL/ADMINISTRATIVE (NOVICE):_ - Clerical/Administration is a skill which includes most clerical and administrative functions typically carried out by secretaries, administrators and others who perform a clerical role. Among the duties are: Ad Hoc Reporting, Calendar Maintenance, Data Entry, Document Duplication, Document Filing and Maintenance, Document Preparation, Employee Record Maintenance, Employee Time Recording, Faxing and Electronic Mailing, Inventory Management, Mail Sorting and Distribution, Meeting Coordination and Scheduling, Message Management, Receptionist Tasks, Special Projects, Spreadsheet Preparation, Travel Arrangements, and Word Processing and Typing.


_CALENDAR MAINTENANCE (NOVICE):_ - The ability to prioritize and maintain a calendar or calendars of scheduled meetings or events. Able to accurately change or update a calendar with no scheduling conflicts.


_DOCUMENT MANAGEMENT (NOVICE):_ - The use of a computer system and software to store, manage and track electronic documents and electronic images of paper based information captured through the use of a document scanner.


_DATA VERIFICATION (NOVICE):_ - The ability to verify data in an accurate manner.


_FINANCIAL PROCESSES (FUNDAMENTAL AWARENESS):_ - Ability to monitor costs, expenses and revenue as well as the ability to manage those costs and expenses in relation to budgeted amounts.


_HUMAN RESOURCES POLICIES AND PROCEDURES (FUNDAMENTAL AWARENESS):_ - Knowledge, adherence and application of human resources policies and procedures.


CORE ACCOUNTABILITIES:


+ Organizational Impact: Performs tasks that are typically routine that may impact team's performance with occasional guidance.

+ Problem Solving/ Complexity of work: Utilizes some discretion and research to solve routine problems.

+ Breadth of Knowledge: Applies knowledge of standards, established processes and procedure that apply to your own job.

+ Team Interaction: Provides guidance to entry level co-workers.


Basic Qualifications


High School Diploma or GED (or equivalent experience) and 2 years relevant experience


Licensure, Certification, and/or Registration (LCR):


+ Physical Requirements/Strengths needed & Physical Demands:

+ Sedentary category requiring exertion up to 10 lbs. of force occasionally and uses negligible amounts of force to move objects. Sedentary work involves sitting most of the time. Movement

+ Occasional: Standing: Remaining on one's feet without moving.

+ Occasional: Walking: Moving about on foot.

+ Occasional: Lifting under 35 lbs: Raising and lowering objects under 35 lbs from one level to another

+ Occasional: Carrying under 35 lbs: Transporting an object holding in hands, arms or shoulders, with help of coworkers or assistive device.

+ Occasional: Push/Pull: Exerting force to move objects away from or toward.

+ Occasional: Reaching above shoulders: Extending arms in any direction above shoulders.

+ Frequent: Sitting: Remaining in seated position

+ Frequent: Reaching below shoulders: Extending arms in any direction below shoulders.

+ Frequent: Fingering: Picking, pinching, gripping, working primarily with fingers requiring fine manipulation.

+ Frequent: Bimanual Dexterity: Requiring the use of both hands. Sensory

+ Continuous: Communication: Expressing or exchanging written/verbal/electronic information.

+ Continuous: Auditory: Perceiving the variances of sounds, tones and pitches and able to focus on single source of auditory information

+ Continuous: Vision: Clarity of near vision at 20 inches or less and far vision at 20 feet or more with depth perception, peripheral vision, color vision.

+ Continuous: Smell: Ability to detect and identify odors. Environmental Conditions

+ Occasional: Chemicals and Gasses: Medications, cleaning chemicals, oxygen, other medical gases used in work area.


Req ID: 2106628
Vanderbilt University Medical Center is committed to principles of equal opportunity and affirmative action.