Administrative Assistant

Overview

The Administrative Assistant is responsible for all basic office administrative tasks including, but not limited to, corresponding directly with client, ABM Staff, new hire on-boarding, answering phones, filing, data entry, ordering supplies, payroll assistance and will perform any additional duties as directed by Management. This position reports directly to the Account Manager and provides additional support to the Assistant Account Manager as needed. 

Pay: 25.00/hr

The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. 

Benefit Information: 

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member Benefits | Staff & Management

Responsibilities

• Assist the Account Manager and/or Assistant Account Manager with any admin duties. 
• Conduct and answer phone calls/emails & door access intercom system. 
• Create and maintain weekly spreadsheets for processing, staffing roster, PTO accruals and trackers, seniority lists, etc. 
• Verify and create schedules and hourly reports for staff in EPAY. 
• Track daily missed punches and communicate with staff members to get them corrected. 
• Maintain files and documents organized for easy management access. 
• Mail checks for hourly employees. 
• Complete and send off Employee change forms. 
• Oversee that all tags have been submitted and approved by each manager. 
• Assist managers with ordering supplies.
• Keep record of all Safety trainings. 
• Keep record of SWOP & LET reports. 
• Maintain small tools and equipment inventory files. 
• Conduct MVR checks. 
• Assist with Tag Pricer, & Corrigo Work Orders. 
• HR Related Functions 
• Post job requisitions on Job Align and social media. 
• Review all incoming applications, and conduct phone screens. 
• Schedule interviews and assist managers in conducting them as needed. 
• Conducts and follow up on all background checks and badging. 
• Provide manager and employees with employee number once hired. 
• Schedule and assist in training/orientations for new employees as needed. 
• Create new employee personnel folders, and maintain all employee files. 
• Assist hourly employees with any questions or concerns. 

Qualifications

• 1–3 years of administrative experience with strong skills in communication, organization, data entry, and customer service
• Proficiency with Microsoft Office (especially Excel), timekeeping/scheduling systems, and the ability to maintain accurate employee, payroll, and safety records
• Ability to handle confidential HR tasks, support onboarding, manage multiple priorities, and work effectively with managers, staff, and clients