30+ days ago


Friendswood, TX


The City of Friendswood is currently accepting applications for an Administrative Assistant to Director in the Fire Marshal's Office / Office of Emergency Management.

The Fire Marshal's Office / Office of Emergency Management (FMO/OEM) leads the City's fire prevention efforts, emergency management planning and operations, and numerous grants and contracts related to prevention, protection, response, mitigation, and recovery operations. In addition, the FMO/OEM manages the fire suppression and emergency medical services contracts for the City.

Purpose of the Job

To assist the Director in providing an effective and efficient operation of day-to-day activities within the Fire Marshal's Office / Office of Emergency Management in accordance with the guidelines, policies, and appropriations established by City Council, the City Charter, and the Department.

Principal Duties and Responsibilities

  • Manages the Department by establishing work procedures, schedules, and standards for the department.
  • Answers phones and emails, receives and distributes mail, and receives visitors and City staff.
  • Facilitates Council Meeting Agenda Items for the Department.
  • Drafts, edits, proofreads, and types internal and external correspondence, including memos, letters, outlines, presentations, and speeches and other routine correspondence.
  • Serves as the records management coordinator for the Department.
  • Serves as a purchasing agent for the Department.
  • Serves as a budget officer for the Department.
  • Creates monthly and annual reports and publications.
  • Performs other duties as assigned.

Education and Experience

Minimum Education and Experience Required to Perform the Job:

  1. A college degree (non-technical discipline),
  2. Multi-craft skills acquired through extensive on-the-job training or apprenticeship programs, or
  3. In-depth industry and job-specific technical skills acquired through a combination of formal instruction and on-the-job training.


Seven years progressively responsive, responsible administrative and secretarial experience, and experience developing, applying, and interpreting policies and procedures.


Experience working in local government, especially the public safety disciplines (emergency management, emergency medical services, fire, or police).

Skills, Knowledge, and Abilities

  • Advanced skills in Microsoft 365 applications including: Outlook, Word, Excel, PowerPoint, Publisher and Teams.
  • Proficient in Tyler Technologies Incode.
  • Proficient in Firehouse Software and/or ESO Fire.
  • Texas Driver's License. While employed with the city, driving record must meet minimum standards of personnel policy.
  • Federal Emergency Management Association (FEMA) IS- 100, 200, 700, 800 certificates.


This position will require 24-hour availability during emergency conditions.

Any applicant will be subject to a background check during the interview process. Also any applicant receiving a bona fide job offer for this position will be required to undergo and pass a pre-employment physical examination, illegal drug screening and criminal background check prior to employment.