Administrative Project Coordinator - Architecture

Administrative Project Coordinator - Architecture

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. We believe architecture is more than designing buildings, it's about providing solutions to societal challenges and creating stronger, more vibrant communities. As part of our Architecture practice at HDR, you'll contribute to the design and delivery of spaces and experiences that advance community well-being around the world. From healing environments and learning spaces to research labs and civic landmarks and infrastructure, your work will directly influence how individuals experience the world around them. We bring together architects, planners, designers, and technical experts to solve complex design challenges with creativity, curiosity, and collaboration. From championing design excellence with an emphasis on resilience and sustainability to pioneering innovative building technologies, your contributions will leave a lasting impact on the built environment. This isn't just a job, it's a chance to drive meaningful change and help define the future of our communities.

In the role of Administrative Project Coordinator in our Architecture studio, we'll count on you to:

• Work with multiple Project Architects to organize, process, and follow up on Construction Administration tasks via Newforma software.
• Help track Construction Administration processes, subconsultant RIF and Submittal responses, and help administer timely return of all correspondences to the Contractor/Owner.
• Apply company quality assurance guidelines and procedures for project document management.
• Work with multiple Architecture Project Managers and project teams as needed.
• Act as Quality Coordinator for Florida Studio which includes scheduling ongoing project reviews, managing documentation of said reviews, scheduling, assigning reviewers and documenting quarterly quality review checks.
• Assist Project Manager with a variety of project development, initiation, planning, execution, and closeout activities.
• Produce, proofread, format and/or organize a variety of written materials such as project guides, meeting minutes, project invoices, numerical data, reports, project specifications, correspondence and other documentation.
• Create and maintain paper and electronic files.
• Order insurance and monitor insurance certificates.
• Facilitate subconsultant procurement process.
• Assist with and help coordinate meetings and presentations.
• Help support Principals with Administrative tasks such as: Scheduling and coordinating weekly Studio Meetings, Supporting Studio Design Series, Spearheading events to support Studio Culture, and Manage Studio Purchase Card and Incidental Requisitions.
• Exhibit professionalism with clients (internal and external).
• Perform other duties as needed.

Preferred Qualifications: Bachelor's degree, Experience working within the Architecture/Engineering/Construction Industry, Local candidates preferred.

Required Qualifications: Associate degree in a closely related field or combination of education and relevant experience, A minimum of 1 years related experience, Proficiency in Microsoft Word and Excel, An attitude and commitment to being an active participant of our employee-owned culture is a must.

HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location: United States-Florida-Tampa Industry: Architecture Schedule: Full-time Employee Status: Regular BusinessClass: Marketing and Admin Job Posting: May 18, 2026 - At HDR, we are committed to the principles of employment equity. We are an Affirmative Action and Equal Opportunity Employer. We consider all qualified applicants, regardless of criminal histories, arrest and conviction records.