Posted

30+ days ago

Location

Irvine, CA

Description

OFFICE PROFILE:

The Division of University Advancement is responsible for the development, coordination and implementation of external communications and all fundraising and friend raising activities, including alumni & family relations and church & community relations. University Advancement is an integral part of the university's ministry and outreach. Fundraising activities support academic programs, capital projects, endowments and student aid.

ROLE:

The Annual Giving Coordinator provides support to implement all of the University's annual giving programs, including, but not limited to, the Concordia Fund/Student Aid, Pacesetters, Music/Theatre/Art Patrons, and Eagle Athletics Club. He/She works with colleagues and volunteers to expand the existing annual donor base through new donor acquisition and by insuring a high level of renewals and gift upgrades. He/She works closely with other campus staff to ensure the coordination and effectiveness of the annual giving programs. Direct mail, online giving day, employee giving campaigns, and phonathon are also coordinated by this person. All activities of this position are to make a contribution to the fulfillment of the mission of the university.

APPOINTMENT:

  • Recommended by the Executive Director of Campaign Operations and Annual Giving
  • Approved by the Vice President of Advancement, Marketing & Communications

STAFF RELATIONSHIPS:

  • Report to the Executive Director of Campaign Operations and Annual Giving
  • Work closely with the Director and Assistant Director of Advancement Services
  • Work closely with the Director of Alumni & Family Relations and Associate Vice President of Strategic Communications
  • Develop a network of campus colleagues who can assist with and benefit from annual giving programs

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE THE FOLLOWING:

To perform this job successfully, an individual must be able to accomplish each of the below duties satisfactorily:

  1. Plan and implement a robust calendar of direct mail, phonathon, online day of giving, art/athletics patron programs, and employee giving campaigns for broad based
  2. Work with Advancement Services to systematically ensure that all gift society acknowledgement letters and membership perks are generated and sent. Working with the special events team, coordinate appropriate gift society member events including, but not limited to art patrons, Eagle Athletic Club, and Pacesetters. Conduct an annual review of the university's gift club structure to ensure consistency of gift levels and benefits across all campus programs.
  3. Manage online giving platforms campaigns for athletic teams, clubs and departments across campus, including online giving forms and crowdfunding campaigns.
  4. Work with Advancement Services to develop systems to reduce donor attrition and early donor identification for potential upgrades.
  5. Work with the Director of Alumni & Family Relations to integrate annual giving appeals with communication to those constituencies.
  6. Work with the Director of External Relations & Special Events to coordinate event-based appeals
  7. Organize events that help create a school-wide culture of philanthropy among students (e.g. Tuition Freedom Day, Donor Appreciation Week, student giving challenges).
  8. Other duties as may be assigned from time to time.

EDUCATION AND/OR EXPERIENCE:

Bachelor's degree from a four-year college or university and two to three years related experience and/or training, or equivalent combination of education and experience. Experience working in a university setting as a professional preferred. Familiarity with development functions, Concordia University Irvine and its mission are a plus.

QUALIFICATION REQUIREMENTS:

The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Creative aptitude
  • Ability to be flexible to changing conditions and needs
  • Ability to work effectively with and through other people
  • Ability to work independently and as a team member
  • Ability to work under stressful conditions
  • Ability to maintain composure when interacting with donors and prospects
  • Familiar with software and equipment used in the Advancement office (e.g. MSOffice)
  • Desktop publishing experience and proficiency
  • Excellent interpersonal skills to deal with students, faculty, staff and the general public
  • Willingness to learn new or additional job-related tasks
  • Respect for confidentiality of records and information
  • Strong written and verbal communication skills
  • An attention to detail
  • An aptitude for logical thinking
  • Organizational and time management skills

LANGUAGE SKILLS:

  • Ability to read, analyze and interpret the most complex documents
  • Ability to respond to common inquiries or complaints from donors, prospects, alumni, parents, friends, regulatory agencies or members of the business community
  • Ability to write speeches and articles using original or innovative techniques or styles
  • Ability to make effective and persuasive speeches and presentations on controversial or complex topics to top management, public groups, and/or boards of directors

MATHEMATICAL SKILLS:

  • Ability to work with mathematical concepts such as probability and statistical inference
  • Ability to apply concepts such as fractions, percentages, rations and proportions to practical situations

REASONING ABILITY:

  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables

OTHER SKILLS AND ABILITIES:

Attitude and Demeanor:

  • Exemplify Christian philosophy of the Concordia University mission statement in all aspects of day- to-day duties and responsibilities assigned to this position
  • Communicate warmth, understanding and helpfulness when interacting with students, staff, faculty and the general public
  • Awareness that behavior and dress should be appropriate for the environment of a Christian university
  • Develop and maintain positive relationships with all who come into contact with this department
  • Exhibit a cheerful, positive, loyal, team-member attitude toward the purposes, programs, policies and goals of Concordia University
  • Respect and maintain confidentiality on matters pertaining to the Human Resources Office and the campus as a whole
  • Respect lines of communication
  • Constantly strive to improve performance

SAFETY:

Employees are responsible for complete cooperation with all aspects of the safety and health program, including compliance with all rules and regulations and for continuously practicing safety while performing tasks.

PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Repetitive motions using a computer keyboard
  • May require rising and sitting repeatedly
  • Ability to lift, pull, grasp, stoop and reach to utilize 5-drawer file cabinets
  • May require climbing stairs and walking indoors or outdoors to various offices on campus

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel objects, tools or controls; and talk or hear. The employee frequently is required to stand and walk. The employee is occasionally required to reach with hands and arms.

The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.