Administrative Skills, Adobe Product Family, Business Strategy, Construction Support, Consulting, Customer Support/Service, Data Collection, Data Entry, Document Control, Document Management, Documentation, Documentation Review, High School Diploma, Microsoft Office, Microsoft Product Family, Plotters, Printing, Professional Services, Project Lifecycle, Support Documentation, Technical Support, Time Management
For further inquiries regarding the following opportunity, please contact one of our Talent Specialists, Vijay at 630-847-1776 or Arun at 224-214-4555 or Jessolin at 224-704-1714
Title: Associate Document Control Specialist (Hybrid)
Duration: 12 Months
Location: Chicago, IL
Only W2 candidatesare eligible for this position. Third-party or C2C candidates will not be considered.
Job Description:
The associate document control specialist is responsible for data entry tasks associated with the project document life cycle. The Associate Specialist position collects, maintains, and distributes various electronic documents necessary to support throughout the project life cycle; maintains a comprehensive filing system and database for all documents to be retained in the document control system; manages the latest revision of all documentation in a timely manner. Associate Specialist performs mostly data entry functions into the electronic database and tracking log, including reviewing documents for minor imperfections, and making minor corrections. Associate specialist is required to review and follow all document control checklists, guidelines, and processes prior to performing their job function.
Job Duties:
- Data entry, control, metadata, release, versioning, and archiving of electronic documentation.
- Communicate and coordinate with other departments for collecting, data entry and filing all documentation relating to document life cycle. Maintain document files to be orderly, up-to-date, and ready for audit at all times.
- Respond and fulfill internal documentation requests. Printing and compiling documentation as requested.
- Light analysis and review of documents received compared to the document requirements.
- Provide feedback to the supplier of the documents as needed and make minor corrections.
Minimum Qualifications:
- High School Diploma, HSED, or GED
- 1+ years providing support on major construction programs, preferably within a utility. 1+ years of administrative and data entry experience in any setting.
- 3+ years' experience in Microsoft Office products Adobe Professional Scanning and Printing with OCE plotters and experience should include working in an electronic Document Management System
About us:
DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.
DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.