Scope of Work The Department of Social Services (DSS), Division of EconomicAssistance is seeking assistance in completing Child Care Assistance (CCA) caserecord reviews as a requirement of the Improper Payment Information Act (IPIA).The Improper Payments Information Act (IPIA) requires Federal agencies toannually review programs and activities they administer, identify those that maybe susceptible to significant improper payments, and submit a report on actionstaken to reduce improper payments. This requirement includes the Child Care &Development Fund (CCDF). To comply, States complete an error-rate review of casefiles once every three years on a rotational cycle. South Dakota’s next cyclebegins October 1, 2025, and runs through September 30, 2026. A total of 276cases are reviewed over the course of the one-year period. The methodologyfocuses on ‘front-end’ processes involving eligibility determinations andsubsidy authorization amounts. Reviewers examine the most recent eligibilitydetermination in effect as of the sample review month, either the initialdetermination or redetermination, and any subsequent eligibility actions takenon the case to determine whether eligibility for childcare subsidy payments wasproperly determined, and whether any improper payments were made. Any findingsare documented on a federally approved form. To complete this process by thefederal deadline, all 276 files must have their first review complete by January31, 2027. There is a federally prescribed protocol for case file selection,which generates 23 case files each month. In order to handle workloadpriorities, it is preferable that 23 case file reviews are completed each month;however, alternate proposals may be considered. Along with case file review,reviewers will address the results of case file secondary reviews by DSS. DSSre-reviews all case file errors for inter-reviewer reliability and alignmentwith policy. To comply with federal requirements to ensure inter-reviewerreliability, a lead reviewer will also be required to complete a re-review of 2case files per month. A ‘standing DEPARTMENT OF SOCIAL SERVICES DIVISION OFECONOMIC ASSISTANCE 700 GOVERNORS DRIVE PIERRE, SD 57532 PHONE: 605-773-4766FAX: 605-773-7294 WEB: dss.sd.gov Proposals to Work Orders will be reviewed forability to meet the State needs and there is no guarantee of award. meeting’(date/time to be established) will be scheduled for DSS and reviewers to discusscase files and policy clarification as needed, and reviewers may be required toparticipate in technical assistance calls with federal contacts. The first setof case files (October 2025) will be generated in January 2026. Case reviewswill begin in January 2026 following federal form approval (expected Fall 2025)and reviewer training of CCA eligibility rules and policy. 2. Project Location:DSS plans to use a FedRAMP certified SharePoint site dedicated to the ImproperPayment case reviews and Microsoft Teams online meetings as needed for trainingand standing meetings; therefore, the successful candidate does not need to bein person. 3. Work Order Duration: The duration of this work order is expectedto commence on or about December 1, 2025 and end May 31, 2026. CurrentProfessional Services contracts end on this date. The expectation is there willbe a replacement RFP in the near future. Vendor responses should identifyfeasibility or alternatives of proposed timeline. This amendment may beterminated by either party hereto upon thirty (30) days written notice. Upontermination of this amendment, all accounts and payments shall be processed forservices rendered to date of termination.A
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