CHIEF IMPLEMENTATION AIDE

Department

Department of Administration

Division

Project/Program Management

Salary

$71,287.00 - $80,484.00

Job Profile

JC-02504400-99 - Chief Implementation Aide (Non-Union Executive Branch)

Scheduled Work Days & Work Hours

Monday - Friday; 8:30 am to 4:00 pm

Non-standard 35.0 Hours

Supplemental Information

The Division of Purchases seeks a dedicated training and resource development professional to support current and future procurement systems, processes, and learning initiatives. This role develops and delivers training for staff and various Statewide partners/stakeholders, and maintains high-quality resource materials that promote consistent, compliant public procurement practices. The successful candidate will demonstrate proficiency in adult learning training techniques, experience leading training sessions, and skill in managing training content.

Preferred Skills:

• Demonstrated ability to work both independently and as part of a collaborative team. This position regularly partners with Division leadership and others as assigned. Strong organizational skills, the ability to manage multiple priorities, and adaptability to shifting deadlines are essential.

• Excellent oral and written communication skills, with the ability to maintain confidentiality and produce clear, accurate documentation. The candidate must be able to review written materials, quickly understand procurement-related subject matter (including business processes, rules, regulations, policies, solicitations, and award documentation), and translate that knowledge into effective training and resource materials.

• Proficiency in designing, developing, and maintaining training content. Responsibilities include creating Adobe PDF fillable forms, updating existing materials, and ensuring accuracy and usability. Work products may be reviewed by supervisors and collaborative team members.

• Ability to conduct planned and ad-hoc training sessions in various formats, including in-person, virtual, and hybrid. Support may be provided via telephone, Microsoft Teams, or other communication methods.

This position will develop and deliver training for the Division of Purchases staff, State agencies, quasi-public agencies, Higher Education, vendors, municipalities, and for other entities as directed. Training topics and resource materials may include, but are not limited to, subject matter for Business Processes, Procurement 101, Enterprise Resource Planning (ERP), eProcurement system, and for other procurement-related subjects as directed.

Travel throughout Rhode Island is required to deliver trainings to agency partners and external stakeholders; attendance at conferences out-of-State may be required.

This position requires usage of a computer, Microsoft 365 Office products (including Word, Excel, PowerPoint, Edge, Outlook, Teams), Adobe Acrobat (PDF), and additional software and platforms as needed, including but not limited to current and future State ERP and eProcurement platforms.

Job Requisition Number

JR103090 CHIEF IMPLEMENTATION AIDE (Open)

Pay Grade

C00128 A

Classification

Chief Implementation Aide

Class Definition

GENERAL STATEMENT OF DUTIES: To assist a high level state official by performing the most complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government; and to do related work as required.

SUPERVISION RECEIVED: Works under the general direction of a high level state official from whom work assignments are received; work is reviewed usually upon completion for performance of assignments as directed.

SUPERVISION EXERCISED: Supervises clerical and other supportive staff assigned to assist.

ILLUSTRATIVE EXAMPLES OF WORK PERFORMED:

• To assist a high level state official by performing the most complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government.
• To oversee the official agency files and records and to insure their accuracy and are kept current.
• To study and analyze operational procedures and prepare detailed and comprehensive reports of findings and recommendations.
• To perform as required, varied public relations related duties such as preparing news releases and writing and delivering speeches.
• To assist a superior by performing administrative tasks and research in the overall agency operation.
• To coordinate the flow of work among the various units within the agency.
• To respond to inquiries and to direct them to proper location for response when necessary.
• To attend conferences and meetings on behalf of superior and prepare reports thereon.
• To do related work as required.

REQUIRED QUALIFICATIONS FOR APPOINTMENT:

KNOWLEDGES, SKILLS AND CAPACITIES: A thorough knowledge of the principles and practices of public administration; a thorough knowledge of the principles and practices of modern office management, and the ability to apply such principles and practices; the ability to establish and maintain effective working relations with personnel; a thorough knowledge of the principles and practices of effective implementation procedures for policies and procedures; the ability to prepare accurate and concise written reports; and related capacities and abilities.

EDUCATION AND EXPERIENCE:

Education: Such as may have been gained through: successful completion of at least two years of academic study in an accredited institution of higher education; and

Experience: Such as may have been gained through: considerable employment in a supervisory position in state government assisting a high level state official performing complex administrative and supportive tasks involved in the implementation and administration of major projects and programs that had effect on all departments or agencies.

Or, any combination of education and experience that shall be substantially equivalent to the above education and experience.

Supplemental Information

GENERAL STATEMENT OF DUTIES: To assist a high level state official by performing the most complex administrative and supportive tasks involved in the implementation and administration of major projects and programs whose effects encompass all departments and agencies of state government; and to do related work as required. SUPERVISION RECEIVED: Works under the general direction of a high level state official from whom work assignments are received; work is reviewed usually upon completion for performance of assignments as directed. SUPERVISION EXERCISED: Supervises clerical and other supportive staff assigned to assist.

Benefits

For information regarding the benefits available to State of Rhode Island employees, please visit the Office of Employee Benefits' website at http://www.employeebenefits.ri.gov/.

Also, be advised that a new provision in RI General Law 35-6-1 was enacted requiring direct deposit for all employees. Specific to new hires, the law requires that all employees hired after September 30, 2014 participate in direct deposit. Accordingly, any employee hired after this date will be required to participate in the direct deposit system. At the time the employee is hired, the employee shall identify a financial institution that will serve as a personal depository agency for the employee.