Administrative Skills, Budget Management, Business Support, Calendar Management, Change Requests/Orders, Communication Skills, Construction, Construction Management, Construction Projects, Customer Satisfaction, Detail Oriented, Documentation, Establish Priorities, HVAC, Microsoft Excel, Microsoft Office, Microsoft Word, Multitasking, Organizational Skills, Plan Meetings, Presentation/Verbal Skills, Project Lifecycle, Project Tracking, Project/Program Coordination, Project/Program Management, Purchase Orders, Telephone Skills, Time Management, Writing Skills
Talis Group’s client is a premier construction company working with Fortune 50 clients in the commercial and industrial sectors. Due to continued growth, they are adding a Construction Administrator to their Louisville headquarters. This role will provide administrative & project coordination support to the Project Managers to ensure project milestones are met. This position will support projects from the bid phase through completion & will work primarily in the main office with periodic visits to job sites as needed.
This is an excellent opportunity for a strong administrative multi-tasker who thrives in a fast-paced environment.
This award-winning company offers excellent benefits including health, dental, 401k with employer match, 3 weeks paid time off, paid holidays, and a competitive salary range of $65-$85k(based on experience). Hours are Mon-Friday, 8am-5pm.
Highlighted Duties
- Perform administrative functions & provide administrative support to project team.
- Assist with project setup, documentation, & organization.
- Organize, maintain, & distribute project documentation including subcontracts, purchase orders, change orders, RFIs, & correspondence.
- Support the bid process & assist with project administration from pre-construction through closeout.
- Track project milestones, deliverables, & progress.
- Assist with job cost tracking, budget monitoring, & reporting.
- Prepare look-ahead schedules, coordinate meetings & conference calls, & internal scheduling updates.
- Follow up with subcontractors/suppliers regarding project paperwork as needed
- Perform clerical tasks, tracking hours worked, etc.
- Work in the main office & visit job sites as needed to provide project support.
- Perform additional duties as assigned to support business needs.
Highlighted Requirements
- Bachelor’s degree or certificate in Construction Management or a related field preferred.
- MUST have 2-3 years of experience providing project or administrative support within the construction industry (general contractor, mechanical/HVAC, industrial, or similar.)
- Strong proficiency in MS Office (Word & Excel) and related project software.
- Strong understanding of construction project lifecycle, including safety, cost, schedule, quality, and customer satisfaction.
- Proven ability to manage multiple projects, prioritize time-sensitive tasks, & meet deadlines in a fast-paced environment.
- Strong organizational, written, & verbal communication skills.
- High level of self-motivation, flexibility, and attention to detail with the ability to learn & apply new technologies & systems.
- Ability to handle a large amount of walking to and from job site on uneven terrain, often muddy and difficult to navigate.
- Standing, bending, & moving as needed to get to/from job site required.