The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title
Director of Admissions, Penn Dental Medicine
Job Profile Title
Job Description Summary
Reporting to the Assistant Dean for Admissions, the Director of Admissions for Penn’s School of Dental Medicine oversees admissions functions for all programs, providing leadership for recruiting, enrolling, and onboarding students, developing relationships with program Admissions Committees to provide guidance on best practices and managing development and implementation of applications and software to continually improve the admissions process.
This role is responsible for the oversight of the day-to-day operations of the office, budget, and admissions processes as well as a strong collaborative relationship with the Office of Academic Affairs and Student Affairs. Manage entire admissions process for all programs:
+ Manage application software for admissions
+ Work with individual programs to update applications processes annually
+ Prepare application packages and enrollment templates for decisions
+ Collect all admission lists and create policies and processes
+ Manage the collection of student fees
+ Collects data, including application numbers, admits, rejections, demographics of applicants, yield, selectivity, etc.
+ Prepares reports on the applicant pool for all programs and PDM leadership
Manages admissions communications:
+ Ensures a welcoming environment for applicants, both those who visit and those who contact the office by phone or email. Track and respond to internal and external correspondence and distribute decision letters
+ Manage application-related inquiries from students
+ Provide guidance to prospective and current applicants during the admissions cycle
+ Serve as the interface with faculty, administrators, staff, prospective students, and advisors on policies and procedures
Applications and Admissions Software:
+ Manages IT systems needs and works closely with the PDM IT Dept and external vendors
+ Ensure privacy and confidentiality with sensitive and personal data for all mechanisms for maintenance of admissions software systems
+ Work with software vendor to ensure interface functionality, automated emails, and system updates are operating on schedule and in compliance with policies
Manage centralized visa processing:
+ Oversee financial certification for visa approval; ensure program compliance with visa policies for master's programs
+ Work with the programs to provide centralized oversight for all student visa applications
+ Coordinate a new process for tuition escrow for international students
Enrollment and Onboarding:
+ Work with Registrar and Financial Aid to enroll students for matriculation and course registration and ensure financial aid awards letters are dispersed
+ Coordinate with programs to integrate marketing strategy into recruitment and admissions processes
+ Organize in person or virtual recruitment programs of all programs
+ Manage lists of inquiries
+ Ensure compliance with policies and keep abreast with national standards for admission
+ Maintain professional expertise through attendance at professional meetings, review of current literature, and contact with other admissions professionals
+ Monitors national trends and best practices relevant to the admissions process, and educates admissions committee members and staff about national changes in requirements
+ Represents PDM to various internal and external constituencies through participation in various conferences, professional organizations, consortia, and advisory committees
Typical Core Duties
+ Recruit, evaluate, and make recommendations on the selection of candidates for admission
+ Counsel and advise prospective students regarding application process, degree programs and other inquiries; lead information and recruitment sessions
+ Plan and manage and execute, domestic and international applicants; develop marketing strategies to attract applicants
+ Develop presentations designed to promote the institution and attract potential students
+ Assist in planning and implementing recruitment strategy to attract applicants
+ Develop and analyze admissions reports and statistics; provide reports to management to assist with setting the strategic direction of the admissions function
+ Develop relationships with university personnel, professional organizations, students, parents, alumni and secondary school staff
+ Ensure compliance with university admissions policies and procedures and applicable legal rules and regulations with respect to students' rights to privacy
+ Bachelor's degree or equivalent work experience required
+ Minimum of 5 years' relevant work experience
+ Knowledge or familiarity with the health sciences professions and/or health sciences admissions is ideal
Additional Qualifications and Skills Strong organizational skills, firm understanding of best practice recruitment strategies and admissions business processes, understanding of academic culture, knowledge of trends, issues, and accepted practices relevant to the position; excellent interpersonal skills. Physical Requirements
+ Sitting using near vision use for reading and computer use for extended periods of time
+ Lifting (approximately 20 to 30 pounds), bending, and other physical exertion
+ Work is performed in an office setting
+ Travel may be required
+ May be required to work nights and weekends
Job Location - City, State
Department / School
School of Dental Medicine
$59,703.00 - $113,435.00
Affirmative Action Statement Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
+ Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
+ Tuition : Take advantage of Penn's exceptional tuition benefits . You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
+ Retirement: Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
+ Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family—whatever your personal needs may be.
+ Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
+ Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
+ Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
+ University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you’re right in the middle of the excitement—and you and your family can enjoy many of these activities for free.
+ Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
+ Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
+ Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
+ Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
To learn more, please visit: https://www.hr.upenn.edu/PennHR/benefits-pay
The University of Pennsylvania's special character is reflected in the diversity of the Penn community. We seek talented faculty and staff who will constitute a vibrant community that draws on the strength that comes with a substantive institutional commitment to diversity along dimensions of race, ethnicity, gender, sexual orientation, age, religion, disability, veteran status, interests, perspectives, and socioeconomic status. Grounded in equal opportunity, nondiscrimination, and affirmative action, Penn's robust commitment to diversity is fundamental to the University's mission of advancing knowledge, educating leaders for all sectors of society, and public service. The University of Pennsylvania prohibits unlawful discrimination based on race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.