Adobe Product Family, Business Strategy, Construction, Construction Engineering, Consulting, Control Systems, Customer Support/Service, Document Control, Document Management, Documentation, Documentation Plan, File Maintenance, High School Diploma, Microsoft Office, Microsoft Product Family, Needs Assessment, Oil and Gas, Operations Management, Performance Reviews, Plotters, Printing, Product Documentation, Product Lifecycle, Professional Services, Project/Program Management, Staff Requirements, Systems Administration/Management, Systems Maintenance, Technical Support, Time Management, Training/Teaching
For further inquiries regarding the following opportunity, please contact one of our Talent Specialists, Vijay at 630-847-1776 or Arun at 224-214-4555 or Jessolin at 224-704-1714
Title: Document Control Lead/Supervisor (Hybrid)
Location: Chicago, IL
Duration: 12 Months
Only W2 candidates are eligible for this position. Third-party or C2C candidates will not be considered
Description
The Document Control Lead/Supervisor will be responsible for managing daily activities and workflow processes for approximately three Document Control Specialists. Collets, maintains and distributes all documents necessary to define construction specifications that insure conformance to engineering and/or project management requirements, develops and maintains a comprehensive filing system and database for all documents to be retained in the document control system, manages the operation of the document control system, manages the operation of the document control system to ensure that all users have the latest revision of the appropriate documentation in a timely manner.
Job Duties:
- Fifty percent Supervise and participate in the Document Control functions of document fulfillment, release, change, and archiving.
- Audit incoming documents to ensure consistency of form and accuracy of information.
- Coordinate with Field Operations for collecting, inputting, and filing all data and reports relating to Site Inspectors.
- Maintain document files to be orderly, up to date and ready for audit at all times. Maintain project document logs.
- Prepare and maintain the Document Management Plan.
- Twenty-five percent Provide for the development and maintenance of document control systems to track product documentation throughout a products life cycle.
- Ensure appropriate systems are in place to track all facets of Docent Control functions.
- Audit document releases to ensure accuracy and proper storage/archiving.
- Coordinate and communicate changes in document control functions and processes.
- Twenty-five percent Supervise and provide directions, training, and feedback to assigned personnel.
- Identify and recommend staffing needs and prepare/update job descriptions.
- Conduct performance appraisals and make salary recommendations.
Minimum Qualifications:
- High School Diploma, HSED or Ged5
- Bachelor's degree preferred but not required.
- 5+ years Project Management (e.g., understanding engineering concepts and document flow)
- 5+ years Providing services on major construction programs.
- 5+ years or experience in Document Control environment in an engineering or construction company, oil and gas or within a utility
- 3+ years of experience in Microsoft Office products and Adobe Professional. Scanning and printing with OCE plotters, and experience should include working in an electronic Document Management System.
About us:
DivIHN, the 'IT Asset Performance Services' organization, provides Professional Consulting, Custom Projects, and Professional Resource Augmentation services to clients in the Mid-West and beyond. The strategic characteristics of the organization are Standardization, Specialization, and Collaboration.
DivIHN is an equal opportunity employer. DivIHN does not and shall not discriminate against any employee or qualified applicant on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status.