Job Type

full-time

Posted

30+ days ago

Location

Corona, CA

Description

General Requirements

ClientFirst is a thriving management consulting firm with an immediate need for an entry-level assistant with advanced reading, writing, and editing skills commensurate with a college degree in English or Language Arts, to work with our support team. 

Job Description

The Document Development Specialist will be a key member of our support team and will be responsible for supporting the document development process and administrative tasks.  The role would focus on the development of proposals, reports, and other documents while also providing additional support to ClientFirst.

Key Requirements

  • Strong abilities in document proofing, formatting, and production (large proposals and reports)
  • Advanced Microsoft Office skills (Word, Excel, and PowerPoint)
  • Ability to work well under pressure during periods of deadline-driven work, and productively during other periods
  • Effective management of multiple concurrent tasks, projects, and deadlines
  • Effective handling of multiple phone lines while maintaining a pleasant, professional attitude
  • Articulate speech and clear diction
  • Multitasking and detail-orientation a must
  • Consistent attendance and reliability, and flexible scheduling required

Responsibilities

  • Assist with proofing complex proposals and reports for spelling, grammar, style, consistency, accuracy, clarity, and visual appeal
  • Assist with formatting and preparing proposals and reports according to company styles and templates utilizing Microsoft Office and related applications
  • Assist with internal reports to project managers, including Salesforce reports
  • Monitor all amendments and modifications to RFPs, proposals, and reports, and distribute to participants
  • Assist with continuous improvement and maintenance of company templates, forms, and databases
  • Assist with maintaining processes and procedures for proposal development
  • Participate in printing, assembling, mailing, and performing as-needed physical deliveries
  • Perform daily closing/security duties (assure security of filing cabinets, equipment, desk drawers, etc.)
  • Prepare and make bank deposits using automated deposit system
  • Provide light accounting/billing assistance (processing paperwork, mailing, filing)
  • Answer and transfer telephones calls to appropriate staff members
  • Greet and offer in-office hospitality to visitors
  • Supply ordering, receiving, distributing, and shipping packages and documents
  • Assist with maintaining inventory of office hardware, software, and supplies
  • Assist with marketing campaigns (printing, mailing, etc.)
  • Assist with trade show conference preparation
  • Provide light clerical duties (photocopying, faxing, scanning, mailing, shipping, and filing)
Personal Aptitudes
  • Pleasant, positive, attentive, and professional demeanor, on the phone and in person
  • Calm, effective, creative, and professional handling of assignment deadlines, readily shifting priorities when needed
  • Keen attention to detail, tempered with judgment to not lose sight of overall purpose
  • Willingness to learn, grow, solve problems, adapt, and work in an understanding and cooperative way with others
  • Typing speed of 60 wpm (minimum)

Education Requirements

  • Bachelor’s degree in English, Language Arts or related degree with extensive writing, proofing, and editing of large, complex documents
  • Minimum GPA of 3.6 overall (verifiable)
  • Minimum GPA of 3.8 in major (verifiable)
Additional Details
  • Office location: Corona, CA
  • Please note: During this time most of our staff are working from home. 
  • Please submit your minimum wage expectations for this position
  • Recruiters please do not contact this job poster
  • Please do not contact job poster about other services, products, or commercial interests