Accounts Receivable, Administrative Skills, Billing, Budget Management, Business Administration, Communication Skills, Cross-Functional, Detail Oriented, Establish Priorities, Executive Assistant Skills , Expense Reports, Leadership, Logistics, Operational Support, Organizational Skills, Plan Meetings, Prepare Correspondence, Team Player, Time Management, Willing to Travel
Arkansas Talent Group is seeking an Executive Assistant for a leading Tool and Equipment Supplier in Conway, AR. This role provides high-level administrative and operational support to Executive Leadership while serving as a trusted partner to Management.
Position Summary
The Executive Assistant will provide advanced administrative and operational support to the Executive Leadership and Management, helping manage daily priorities, communications, meetings, and special projects. This person will play a key role in ensuring the time is aligned with business objectives while maintaining a high level of professionalism and confidentiality.
Key Responsibilities
- Manage and prioritize a complex calendar of meetings, appointments, and commitments.
- Coordinate domestic and international travel, itineraries, and expense reporting.
- Serve as a primary point of contact for internal and external stakeholders.
- Screen, organize, and respond to communications on behalf of the executive as appropriate.
- Prepare meeting agendas, materials, presentations, and follow-up notes.
- Coordinate logistics for meetings and events, while tracking action items and deadlines.
- Support special projects, research initiatives, and cross-functional priorities.
- Prepare executive correspondence, reports, and presentations.
- Maintain organized, confidential files, records, and data systems.
- Assist with invoices, budget tracking, and general office administration.
Qualifications
- Bachelor's degree in Business Administration or a related field preferred.
- 5+ years of executive-level administrative support experience preferred.
- Prior experience supporting senior leadership or executive teams strongly preferred.
- Strong communication, organization, and attention-to-detail skills.
- Ability to handle confidential information with discretion and professionalism.
- Proficiency in managing competing priorities in a fast-paced environment.
Ideal Candidate
The ideal candidate is proactive, polished, and highly dependable, with the ability to anticipate needs before they arise. This person should be comfortable working closely with executive leadership and should bring a strong sense of integrity, teamwork, consistency, and accountability to the role.
For more information, please apply directly or reach out to Sam Swensen at sam.swensen@arkansastalentgroup.com
Arkansas Talent Group is an Executive Permanent Placement Recruitment Firm, all considerations will be held confidential.