Executive Assistant

Senior Executive Assistant

The Senior Executive Assistant provides high-level administrative and strategic support to one or more Senior Vice President (SVPs) and their leadership or may have other VP level executives in addition. This role serves as a key liaison between executive leadership, internal stakeholders, and external partners, ensuring seamless operations, effective communication, and alignment with organizational priorities. The ideal candidate is highly organized, proactive, and capable of managing complex, confidential responsibilities with minimal supervision.

Key Responsibilities

• Serve as a trusted partner and intermediary between the SVP, leadership team, and internal/external stakeholders
• Manage and prioritize complex executive calendars, ensuring alignment with strategic priorities
• Coordinate and prepare agendas, materials, and logistics for meetings, committees, and special initiatives
• May facilitate meetings, including documenting and summarizing key decisions and action items with accuracy
• Arrange and manage domestic and international travel, including detailed itineraries and expense reporting
• Monitor project timelines, track deliverables, and follow up on key initiatives to ensure progress and accountability
• Compile reports, presentations, and analyses to support executive decision-making
• Conduct research and gather information to assist with inquiries, issues, and strategic initiatives
• May provide oversight and guidance to administrative or clerical staff, as needed
• Handle highly confidential information with discretion and professionalism
• Drive operational excellence by improving administrative processes and ensuring high-quality outcomes

Qualifications

• High School Diploma or equivalent required; additional education preferred
• Minimum of 8+ years of executive administrative experience, preferably supporting senior-level leaders
• Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and related tools
• Demonstrated ability to manage multiple priorities in a fast-paced, dynamic environment
• Exceptional organizational, communication, and problem-solving skills
• Strong attention to detail and ability to work independently with minimal direction
• Proven ability to handle sensitive information with discretion and sound judgment

Preferred Attributes

• Experience supporting healthcare or managed care executives
• Strong interpersonal skills with the ability to build relationships across all levels of the organization
• Proactive mindset with a focus on continuous improvement and efficiency
• Ability to anticipate needs and act with a high level of ownership and accountability

Compensation: $35.43 to $53.15