Executive Assistant
Innova
New York, NY
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JOB DETAILS
JOB TYPE
Temporary, Contractor, Full-time
SKILLS
Amazon Web Services (AWS), Analysis Skills, Audiovisual, Automotive Repair and Maintenance, Bank Management, Business Solutions, Business Transformation, Calendar Management, Car Rentals, Catering Services, Communication Skills, Conference Management, Detail Oriented, Employee Assistance Plan, Equal Employment Opportunity (EEO), Executive Assistant Skills , Executive Recruiting, Fax Machines, Industry/Trade Analysis, Insurance, Internet Research, Legal, Mail Processing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Multitasking, News Reporting, Pharmacy, Presentation/Verbal Skills, Problem Solving Skills, Purchasing/Procurement, Regulations, Regulatory Compliance, Revenue/Sales Reporting, Systems Maintenance, Team Player, Technical Delivery, Technical Recruiting, Technical Strategy, Telephone Skills, Time Management, Travel Planning, Videoconferencing
ADDITIONAL COMPENSATION
$25 - $35 per hour
LOCATION
New York, NY
POSTED
7 days ago
Position Type : Contract
Duration : 6 Months
Location : New York, NY
On-site : 5 Days a week
Job Responsibilities:
• Telephone coverage, answer phones, take accurate messages, know banker’s whereabouts at all times, back-up other lines, as needed.
• Light to moderate client contact.
• Calendar maintenance for meetings and/or conference calls.
• Coordinate related conference rooms including any catering, audio/video-conference set up.
• Assist Analyst’s with Lucite orders, closing dinners and client outing coordination.
• Arrange all aspects of travel (arrange flights, hotels, rental car and sedan service, currency, etc.), keep travel profiles up to date, retrieve appropriate approvals for travel.
• Prepare all itineraries.
• Prepare and submit all expense reports on a timely basis.
• Type correspondence, memos, and presentations.
• Prepare presentation books and meeting materials, copy, collate, bind.
• Maintain filing system, correspondence, documents.
• Navigate Firm’s resources, interface with various departments to collect information, respond to requests, obtain services.
• Retrieve research or other necessary materials from intra/internet.
• Send and retrieve digital and inbound faxes.
• Distribute mail, arrange messengers, and overnight package services.
• Provide backup support for colleagues during vacation/sick days, and assist their groups as needed with phone coverage and other office needs.
• Miscellaneous support: setup and maintain mail groups, keep orderly, fully functioning work area.
Required Skills and Personal Attributes:
• Strong communication, judgement, and problem-solving skills.
• Strong attention to detail as well as solid organisation/time management skills.
• Must be an enthusiastic, positive team player who is willing to help and who works well with colleagues.
• Able to work in a fast-paced environment and handle multiple tasks concurrently.
• Flexible with coverage responsibilities and teams.
Other Requirements:
• College Degree Preferred or Relative Corporate Experience preferred.
• Proficient in Microsoft Office applications, especially Outlook for email, calendar, and contacts.
• Other helpful applications include Excel, PowerPoint, internet, and research tools.
• Keep up to date with office procedures and technical training as well as all policy guidelines & compliance requirements.
Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.
Thank you!
Onkar Chand
Associate Recruiter
onkar.chand@innovasolutions.com
(+1) 678-813-1578
PAY RANGE AND BENEFITS:
Pay Range*: $25.00 - $35.00 per hour
*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Benefits: Innova Solutions offers benefits(based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
ABOUT INNOVA SOLUTIONS: Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.
Recent Recognitions:
- Named One of America’s Best Employers for New Grads by Forbes 2024
- Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025)
- One of the Largest IT Staffing Firms in the US - Ranked #3 by Staffing Industry Analysts (SIA, 2024)
- One of the Largest Staffing Firms in the US - Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
- Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
- One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
- AWS Advanced Tier Services Partner with 100+ certifications
Website: https://www.innovasolutions.com/
Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any otherstatus protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at hr@innovasolutions.com or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.
The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.
About the Company
I
Innova
Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs 50,000+ professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.
COMPANY SIZE
10,000 employees or moreINDUSTRY
Computer/IT Services
EMPLOYEE BENEFITS
401K, Employee Events, Paid sick days, Medical, Dental and Vision, Long Term Disability, Life Insurance
FOUNDED
1998
WEBSITE
https://www.innovasolutions.com/