Executive Assistant

Robert Half

Seattle, WA

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JOB DETAILS

SKILLS

Accounting, Administrative Skills, Board Meeting, Budgeting, Calendar Management, Catering Services, Cisco Network Systems, Communication Skills, Credit Cards, Customer Relationship Management (CRM), Customer Support/Service, Detail Oriented, Disability Insurance, Documentation, Executive Assistant Skills , Finance, Follow Through, Leadership, Legal Support Skills, Life Insurance, Logistics, Marketing, Microsoft Office, Multitasking, Operational Support, Organizational Skills, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Record Keeping, Support Documentation, Team Player, Time Management, Time Management Software, Travel Planning, WebEx, Willing to Travel, Writing Skills

LOCATION

Seattle, WA

POSTED

4 days ago

Description We are looking for an experienced Executive Assistant to provide high-level administrative support in a contract position. This role is ideal for someone who excels in a fast-paced environment, manages competing priorities with sound judgment, and brings a strong, service-oriented approach to executive and board support. The position plays a central role in coordinating executive operations, leadership activities, and board-related logistics while handling sensitive information with discretion. Responsibilities: - Manage a demanding executive calendar by coordinating meetings, resolving scheduling conflicts, and ensuring leaders are prepared for upcoming commitments. - Arrange detailed travel logistics, create organized itineraries, and assemble briefing materials for meetings, events, and external engagements. - Act as a primary administrative contact for board-related activities, helping organize communications, meeting materials, and follow-up actions. - Draft clear correspondence, acknowledgements, and other written documents that support executive communications and organizational priorities. - Coordinate onsite logistics for board and leadership meetings by working closely with facilities, catering, and event support teams. - Monitor deadlines and shifting priorities, take initiative on urgent matters, and drive assignments through completion with minimal oversight. - Support senior leadership operations through meeting scheduling, agenda preparation, note coordination, and tracking of action items and deliverables. - Reconcile budget activity and credit card expenses, maintaining accurate records and timely reporting. - Uphold confidentiality when working with executives, board members, donors, and other key stakeholders. - Contribute to a collaborative workplace culture by promoting strong internal service standards and supporting equity and anti-racism efforts across the department. Requirements - Demonstrated experience supporting senior executives in an administrative or executive assistant capacity. - Strong calendar management skills with the ability to coordinate complex scheduling across multiple stakeholders. - Proven ability to organize travel arrangements, meeting logistics, and executive materials with a high level of accuracy. - Excellent written and verbal communication skills, including preparation of clear correspondence and meeting documentation. - Experience handling confidential information with discretion and sound judgment. - Proficiency with business tools such as Microsoft Office, Concur, CRM platforms, Cisco Webex Meetings, and timekeeping or expense systems. - Ability to manage multiple priorities under tight deadlines while maintaining strong attention to detail and follow-through. - Comfortable collaborating across departments and supporting board, leadership, and staff interactions in a service-focused environment. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

About the Company

Robert Half

INDUSTRY

Other/Not Classified

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