JOB DETAILS
LOCATION
Chicago, IL
POSTED
30+ days ago

Description

Position Description & Summary Statement

Reporting to the Chief of Staff/Chief Investment Officer, the Founders Project Archivist is responsible for the organization and preservation of the Founder’s personal collection. The Founders Project Archivist will collaborate with the Pritzker Military Museum & Library’s archival staff to create a processing plan that reflects industry best practices. The Founders Project Archivist will then organize, arrange, and describe the Founder’s personal collection in accordance with that plan. The Founder’s personal collection contains personal papers, photographs, three-dimensional objects, prints, textiles, maps, and born-digital items such as email, pdfs, and image files. The Founders Project Archivist will identify items with conservation concerns and items suitable for digitization and could potentially be tasked with digitizing these items. This position requires may require working at two locations within Chicago, and our campus in Somers, WI.

Essential Position Qualifications
  • ALA-accredited master’s degree in Library Science or Information Science, with an emphasis in archives or record management; OR a bachelor’s degree in a related field with at least three years of demonstrated experience in archives or special collections.
  • Minimum two years of experience in a special collection or archive with hands-on archival processing experience.
  • Knowledge of current best practices and standards for processing and describing archival collections.
  • Demonstrated knowledge of preservation and housing standards and techniques.
  • Evidence of effective project planning, management, and completion.
  • Ability to work independently and collaboratively with staff.
  • Strong communication and interpersonal skills.
  • Excellent research and organizational skills.
  • Proficiency in commonly used word-processing applications, databases, and spreadsheets.
  • Ability to lift 40 pounds and work in an environment that may include dust and mold allergens. Ability to sit at a desk/workstation and use a computer for prolonged periods.
  • Some travel required between locations at Monroe Building, Berteau archival space, and PAMPC project in Somers, WI as needed depending on projects.
Desirable Position Qualifications
  • ALA-accredited master’s degree in Library Science or Information Science, with an emphasis in archives or record management
  • Three years of experience in a special collection or archive with hands-on archival processing experience.
  • Knowledge of and experience with identification and management of confidential and other sensitive records.
  • ACA Certification, additional certificate in archival studies, and/or substantial coursework in competencies related to archives or record management.
  • Experience with archival metadata content, structure, and preservation standards including: EAD, METS, PREMIS, XML, linked data, MARC 21, Dublin Core, etc.
  • Experience with digitization of collection materials including the conversion of analog to digital formats.
  • Experience with the preservation of born-digital materials including emails, digital images, webpages, etc.
Assigned Responsibilities & Duties
  • Arrange and describe Founder’s collection per accepted standards and practices and in collaboration with the PMML.
  • Maintain policies, procedures, and workflows regarding the processing of archival materials that are in keeping with best practices.
  • Determine and maintain appropriate physical housing, storage, and security of collection.
  • Maintain knowledge of proper handling of archival materials.
  • Maintain inventory of archival-grade housing and processing materials for the Founder’s personal collection
  • Identify items with preservation or conservation concerns and work with PMML staff to determine appropriate treatment plan.
  • Develop and implement digitization plan for collection materials.
  • Facilitate appraisals of collection materials.
  • Incorporate privacy and security protocols for sensitive information.
  • Facilitate access to materials for authorized personnel and provide material and information to support institutional initiatives
  • Other duties as assigned.