30+ days ago



The Garden Archivist manages an array of physical and digital resources about California native plants, botany, and the Santa Barbara Botanic Garden. This includes over 13,200 volumes of books and publications in the Blaksley Library,  more than 84,000 assets in the online archive, a variety of art, equipment and documents, as well as information found on the Garden’s website. This position is charged with making all of these assets available to staff, Garden members, and the community at large in order to increase awareness of California native plant habitats, horticulture, and conservation.  In many ways this position functions as the institutional memory, documenting our work to promote and conserve California’s native plants and habitats.  The Santa Barbara Botanic Garden is a living museum, accredited by The American Association of Museums. The Garden Archivist will assist with maintaining that designation through maintenance of collections policies and assistance maintaining information for future re-accreditation processes (anticipated in 2032). In addition to managing these resources, the Library and Archives Curator will support Garden programs through information gathering, outreach, and volunteer management.  It is critical that a successful candidate for this position be prepared to assess the institution’s library collections and make recommendations about the appropriate size and scope of our physical and digital resources.  

This is a full-time (40 hours/wk, with one weekend day of work per month), non-exempt position that reports to the Director of Education and Engagement.  



Library, Physical, and Digital Archives(80%) 

  • Physical Collection Management 
  • Oversee library collections development, including acquisition, cataloguing, ongoing care, and de-accessioning. Document and maintain the library collections development policy.  
  • Digital Collection Management 
  • Oversee digital collections development, including acquisition, cataloguing/metadata, and de-accessioning. Set and maintain policies to guide long-term management and accessibility. 
  • Manage digital archive content, collection descriptions and indices in the Garden’s electronic database systems to make materials available to Garden staff and the public 
  • Update, backup, and maintain digital collections infrastructure 
  • Organizational Archivist Function 
  • Oversee the management and collection of archival information about the Garden and its activities 
  • Education/Outreach Program Support 
  • Provide reference and research assistance and instruction to researchers, members of the general public, and staff 
  • Utilize collections to enhance partnerships with local institutions and organizations 
  • Support education and outreach programs through research and direct participation with the public as appropriate 
  • Other Responsibilities 
  • Keep current with library and archive trends, issues, technology, and best practices. 
  • Assist with website as necessary 
  • Attend regular department check in’s, regular program meetings, monthly All Staff meetings, and quarterly planning meetings 
  • Support Education Department/Garden programs as necessary 
  • Work with Volunteer Program Manager to find/manage volunteers 

Department and General Responsibilities (20%) 

  • Attend meetings 
  • Assist with Garden-wide projects 

Knowledge and Abilities:  

Familiarity with: 

  • Library of Congress cataloging 
  • OPAC systems (ideally Koha) or other database software 
  • LAMP stack server management 
  • MySQL and HTML preferred 
  • Image management tools (Adobe Photoshop and Bridge, EXIFtool) 
  • Analog photographic materials 
  • Care and handling of material archives 

Qualificationsand Experience: 

  • 3+ years’ experience working in library or museum collections  
  • Supervisory experience with employees or volunteers preferred 
  • Experience in informal learning, public programs, or curating experiences highly desired 

Certificates and Licenses: 

  • MLIS or MLS degree preferred 


Must be capable of occasional strenuous physical work including: 

  • Sitting for up to 4.0 hours at a time and using computer and phone for lengthy periods. 
  • Standing/walking for extended periods of time 
  • Lifting and carrying 50lbs., bending, squatting, and walking stairs and the SBBG trails. 
  • Tolerance of an outdoor work environment including exposure to outdoor environmental conditions, including extreme temperature fluctuations, rain, dust, allergens, poison oak, insects, small wild animals, and sun exposure. 

Compensation: $22.00 - $26.00 per hour, DOE