Governance and Drafting Specialist
CareOregon Inc.
Seattle, WA(remote)
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JOB DETAILS
SALARY
$30.83–$37.69 Per Hour
JOB TYPE
Full-time, Employee
LOCATION
Seattle, WA
POSTED
30+ days ago
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SaveEmailAll CareOregon Inc. jobsGovernance and Drafting Specialist
CareOregon Inc. - Seattle, WA
Posted: 2/5/2025 - Expires: 5/6/2025
Job ID: 285067825
Job Description
Career Opportunities: Governance and Drafting Specialist (24807)
Requisition ID 24807 - Posted 01/23/2025 - CareOregon - Full Time - Permanent - Portland - Multi Location (2)
Job Description Print Preview
Job Title
Governance and Drafting Specialist
Requisition #
24807
Exemption Status
Non-exempt
Management Level
n/a
Direct Reports
n/a
Manager Title
Vice President/General Counsel, Legal & Regulatory Affairs
Department
Legal Affairs
Pay and Benefits
Estimated hiring range $30.83 - $37.69 /hour, 5% bonus target, full benefits. www.careoregon.org/about-us/careers/benefits
Posting Notes
This is a hybrid role that will require you to go into the downtown Portland office twice a month.
Job Summary
Alongside the General Counsel and Executive Assistant to the CEO, this position supports all governance operations in the CareOregon Corporate family across all legal entities and ensures all governance related regulatory requirements are met. Additionally, this position prepares, and reviews select corporate and legal documents as assigned, including, contracts, grants, summaries of board meetings/materials, and other collaborative and transactional agreements.
Essential Responsibilities
Work to improve the department's processes, policies, and procedures.
Complete a variety of projects as assigned within time constraints.
Governance Operations
Develop draft meeting agendas in collaboration with CEO and Board Chair.
Maintain meeting minutes, codify actions, prepare consents, identify action items, and coordinate follow-up.
Develop and facilitate the process of annual committee evaluations, periodic Board assessments and performance improvement actions.
Generate board policies when needed.
Assist the Board Chair and Committee Chairs in fulfilling their roles.
Communicate progress on a regular basis to the Board relating to special projects.
Support CCO governance staff in adopting standardized practices and record-keeping.
Answer questions from staff on best practices in governance operations.
Identify and implement process improvements.
Drafting
Draft contracts, grants, summaries, correspondence and other transactional documents.
Revise, proofread and format nonprofit organization documents and correspondence.
Organize information and aid attorneys by producing accurate, timely, complete and thorough work product.
Word process correspondence and simple to complex legal documents and forms; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; and compare documents using document comparison software and produce redline comparison.
Prepare filings for tax-exempt organizations, including state registrations and IRS applications for recognition of tax-exempt status.
Organizational Responsibilities
Perform work in alignment with the organization's mission, vision and values.
Support the organization's commitment to equity, diversity and inclusion by fostering a culture of open mindedness, cultural awareness, compassion and respect for all individuals.
Strive to meet annual business goals in support of the organization's strategic goals.
Adhere to the organization's policies, procedures and other relevant compliance needs.
Perform other duties as needed.
Experience and/or Education
Required
Minimum 3 years relevant experience in an administrative support role in a legal office or related, including project management and contract/policy review
Preferred
Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field
Basic understanding of accounting
Knowledge, Skills and Abilities Required
Knowledge
Ability to learn about CareOregon, including its market, vision, mission, strategies, management, operations, and financial structure
Understanding of governance, including board obligations, responsibilities, roles and duties and governance/director best practices
Understanding of the highly sensitive nature of issues and the need to maintain confidentiality
Skills and Abilities
Superior interpersonal and communication skills
Advanced Excel, Word, and PowerPoint skills
Strong project management skills
Ability to learn the organization's accounting, document management and other corporate software
Advanced problem-solving skills
Motivated "self-starter", and the ability to work with limited supervision
Ability to anticipate, to prepare for and to meet aggressive deadlines
Ability to manage multiple tasks and priorities
Ability to analyze, and to provide written documentation of work efforts
Ability to timely communicate project status and issues to leadership, managers and coworkers
Ability to work in a culturally, and professionally, diverse work environment
Ability to manage teams and work collaboratively
Ability to lead, influence and build consensus
Ability to interact with a "service orientation" in dealing with the board chair, board committee chairs and directors
Willingness/ability to occasionally work irregular hours (e.g. evening meetings and weekend activities)
Ability to work effectively with diverse individuals and groups
Ability to learn, focus, understand, and evaluate information and determine appropriate actions
Ability to accept direction and feedback, as well as tolerate and manage stress
Ability to see, read, and perform repetitive finger and wrist movement for at least 6 hours/day
Ability to hear and speak clearly for at least 3-6 hours/day
Working Conditions
Work Environment(s): Indoor/Office Community Facilities/Security Outdoor Exposure
Member/Patient Facing: No Telephonic In Person
Hazards: May include, but not limited to, physical and ergonomic hazards.
Equipment: General office equipment
Travel: May include occasional required or optional travel outside of the workplace; the employee's personal vehicle, local transit or other means of transportation may be used.
#Li-Remote
Candidates of color are strongly encouraged to apply. CareOregon is committed to building a linguistically and culturally diverse and inclusive work environment.
Veterans are strongly encouraged to apply.
We are an equal opportunity employer. CareOregon considers all candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or veteran status.
Visa sponsorship is not available at this time.
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Requisition ID 24807 - Posted 01/23/2025 - CareOregon - Full Time - Permanent - Portland - Multi Location (2)
Job Description Print Preview
Job Title
Governance and Drafting Specialist
Requisition #
24807
Exemption Status
Non-exempt
Management Level
n/a
Direct Reports
n/a
Manager Title
Vice President/General Counsel, Legal & Regulatory Affairs
Department
Legal Affairs
Pay and Benefits
Estimated hiring range $30.83 - $37.69 /hour, 5% bonus target, full benefits. www.careoregon.org/about-us/careers/benefits
Posting Notes
This is a hybrid role that will require you to go into the downtown Portland office twice a month.
Job Summary
Alongside the General Counsel and Executive Assistant to the CEO, this position supports all governance operations in the CareOregon Corporate family across all legal entities and ensures all governance related regulatory requirements are met. Additionally, this position prepares, and reviews select corporate and legal documents as assigned, including, contracts, grants, summaries of board meetings/materials, and other collaborative and transactional agreements.
Essential Responsibilities
Work to improve the department's processes, policies, and procedures.
Complete a variety of projects as assigned within time constraints.
Governance Operations
Develop draft meeting agendas in collaboration with CEO and Board Chair.
Maintain meeting minutes, codify actions, prepare consents, identify action items, and coordinate follow-up.
Develop and facilitate the process of annual committee evaluations, periodic Board assessments and performance improvement actions.
Generate board policies when needed.
Assist the Board Chair and Committee Chairs in fulfilling their roles.
Communicate progress on a regular basis to the Board relating to special projects.
Support CCO governance staff in adopting standardized practices and record-keeping.
Answer questions from staff on best practices in governance operations.
Identify and implement process improvements.
Drafting
Draft contracts, grants, summaries, correspondence and other transactional documents.
Revise, proofread and format nonprofit organization documents and correspondence.
Organize information and aid attorneys by producing accurate, timely, complete and thorough work product.
Word process correspondence and simple to complex legal documents and forms; apply track changes, formatting, and styles; proofread, format, edit, label and redact documents; and compare documents using document comparison software and produce redline comparison.
Prepare filings for tax-exempt organizations, including state registrations and IRS applications for recognition of tax-exempt status.
Organizational Responsibilities
Perform work in alignment with the organization's mission, vision and values.
Support the organization's commitment to equity, diversity and inclusion by fostering a culture of open mindedness, cultural awareness, compassion and respect for all individuals.
Strive to meet annual business goals in support of the organization's strategic goals.
Adhere to the organization's policies, procedures and other relevant compliance needs.
Perform other duties as needed.
Experience and/or Education
Required
Minimum 3 years relevant experience in an administrative support role in a legal office or related, including project management and contract/policy review
Preferred
Certificate or college degree in administrative assistant, legal assistant/secretary, or paralegal program, or related field
Basic understanding of accounting
Knowledge, Skills and Abilities Required
Knowledge
Ability to learn about CareOregon, including its market, vision, mission, strategies, management, operations, and financial structure
Understanding of governance, including board obligations, responsibilities, roles and duties and governance/director best practices
Understanding of the highly sensitive nature of issues and the need to maintain confidentiality
Skills and Abilities
Superior interpersonal and communication skills
Advanced Excel, Word, and PowerPoint skills
Strong project management skills
Ability to learn the organization's accounting, document management and other corporate software
Advanced problem-solving skills
Motivated "self-starter", and the ability to work with limited supervision
Ability to anticipate, to prepare for and to meet aggressive deadlines
Ability to manage multiple tasks and priorities
Ability to analyze, and to provide written documentation of work efforts
Ability to timely communicate project status and issues to leadership, managers and coworkers
Ability to work in a culturally, and professionally, diverse work environment
Ability to manage teams and work collaboratively
Ability to lead, influence and build consensus
Ability to interact with a "service orientation" in dealing with the board chair, board committee chairs and directors
Willingness/ability to occasionally work irregular hours (e.g. evening meetings and weekend activities)
Ability to work effectively with diverse individuals and groups
Ability to learn, focus, understand, and evaluate information and determine appropriate actions
Ability to accept direction and feedback, as well as tolerate and manage stress
Ability to see, read, and perform repetitive finger and wrist movement for at least 6 hours/day
Ability to hear and speak clearly for at least 3-6 hours/day
Working Conditions
Work Environment(s): Indoor/Office Community Facilities/Security Outdoor Exposure
Member/Patient Facing: No Telephonic In Person
Hazards: May include, but not limited to, physical and ergonomic hazards.
Equipment: General office equipment
Travel: May include occasional required or optional travel outside of the workplace; the employee's personal vehicle, local transit or other means of transportation may be used.
#Li-Remote
Candidates of color are strongly encouraged to apply. CareOregon is committed to building a linguistically and culturally diverse and inclusive work environment.
Veterans are strongly encouraged to apply.
We are an equal opportunity employer. CareOregon considers all candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetic information, disability, or veteran status.
Visa sponsorship is not available at this time.
Email this job to a friend
The job has been sent to
Please provide the information below
Job title:
*Your friend's email address:
Message:
Maximum character limit: 1000
*Confirm you are not a robot:
We are an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, and other protected characteristics. The EEO is the Law poster is available here.
Job Summary
Veteran Preference
Company Details
- Company
- CareOregon Inc.
- Industry
- Direct Health and Medical Insurance Carriers
Job Information
- Location
- Seattle, WA
- Website
- http://www.careoregon.org/
- Job Type
- Full Time Employee
- Experience
- 2+ to 5 Years
- Job Position
- 1 Position(s) Open
- Salary/Wage
- $30.83 - $37.69 /hour
- Duration
- Over 150 Days
Additional Information
- Federal Contractor
- Yes
- Affirmative Action Plan
- No
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