30+ days ago
Purpose of Your Job Position
The primary purpose of your job position is to assist in supervising the day-to-day activities of the Maintenance Department in accordance with current federal, state, and local standards, guidelines and regulations governing our facility, and as may be directed by the Director of Maintenance, to assure that our facility is maintained in a safe and comfortable manner.
Delegation of Authority
As Maintenance Supervisor you are delegated the administrative authority, responsibility and accountability necessary to carry out your assigned duties.
Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position.
Assume the administrative authority, responsibility, and accountability of supervising maintenance tasks.
Supervise the day-to-day maintenance functions of assigned personnel.
Assist the director in setting maintenance standards.
Assist in developing procedures for performing daily maintenance tasks.
Assist the director in standardizing the methods in which work is accomplished.
Assist the director in scheduling work assignments, preparing work schedules, etc. Revise as necessary.
Coordinate daily maintenance services with nursing services when performing maintenance assignments in resident living and/or recreational areas.
Ensure that work schedules are followed as closely as practical.
Submit accident/incident reports to the director on the shift in which they occurred.
Perform administrative requirements i.e., completing necessary forms, reports, etc. and submit to the director as necessary.
Agree not to disclose assigned user ID code and password for accessing resident/facility information and promptly report suspected or known violations of such disclosure to the Administrator.
Agree not to disclose resident’s protected health information and promptly report suspected or known violations of such disclosure to the Administrator.
Report any known or suspected unauthorized attempt to access facility’s information system.
Implement recommendations from the Infection Control, Safety, and QA Committees, etc., as directed/necessary.
Attend department and staff meetings as directed or called.
Assist in the orientation and training of maintenance personnel.
Interpret department policies and procedures to new maintenance personnel.
Review job description and duty assignment with new department personnel as directed/necessary.
Train assigned personnel in the proper techniques of maintenance services, use of equipment, etc., as directed.
Assign personnel to specific tasks in accordance with daily work assignments.
Ensure that personnel are performing assigned tasks in accordance with established maintenance procedures.
Ensure that personnel follow the manufacturer’s guidelines when servicing equipment.
Ensure that painting, rework or repairing of facility equipment is accomplished in accordance with established policies.
Review and evaluate the work performance of assigned personnel. Make recommendations to the director.
Assist in conducting departmental performance evaluations as necessary and in accordance with the facility’s policies and procedures.
Report daily absenteeism and tardiness to the director.
Counsel/discipline assigned personnel as requested or as necessary. Report such actions to the director.
Ensure that departmental disciplinary action is administered fairly and without regard to race, color, creed, national origin, age, sex, religion, handicap, or marital status.
Review complaints/grievances of department personnel and make oral/written recommendations/reports to the director. Follow facility’s established procedures.
Meet with assigned personnel monthly to assist in identifying and correcting problem areas and/or improving services.
Create and maintain an atmosphere of warmth, personal interest and positive emphasis, as well as a calm environment throughout the facility.
Report known or suspected incidents of fraud to the Administrator.
Ensure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelines.
Participate and assist in department studies and projects as directed.
Provide leadership, follow instructions, and take suggestions constructive criticism.
Attend and participate in annual facility in-service training programs as scheduled e.g., OSHA, TB, HIPAA, Abuse Prevention, Safety, etc..
Safety and Sanitation
Ensure that fire protection and prevention programs are maintained by department personnel in accordance with our fire safety policies and procedures.
Ensure that maintenance personnel follow established safety precautions when performing tasks and when using equipment and supplies.
Ensure that all personnel wear and/or use safety equipment and supplies e.g., back brace, mechanical lifts, etc. when lifting or moving heavy objects.
Ensure that assigned work areas are maintained in a safe and attractive manner.
Assist in maintaining material safety data sheets MSDSs for hazardous chemicals in the maintenance department.
Ensure that containers of hazardous chemicals in the department are properly labeled and stored.
Ensure that all maintenance personnel follow established policies governing the use of labels and MSDSs.
Report all hazardous conditions or equipment to the Director.
Ensure that established infection control and universal precautions practices are maintained when performing maintenance procedures.
Ensure that all personnel performing tasks that involve potential exposure to blood, body fluids, or hazardous chemicals participate in appropriate in-service training programs prior to performing such tasks.
Ensure that maintenance personnel follow established handwashing procedures.
Ensure that maintenance personnel wear protective clothing/devices when performing tasks that involve the handling of blood, body fluids, infectious waste and/or hazardous chemicals.
Report occupational exposure incidents to the director.
Ensure that refuse is disposed of daily and in accordance with our established sanitation procedures.
Ensure that maintenance personnel follow established policies governing the use/disposal of personal protective equipment and disposal of infectious wastes.
Coordinate routine/terminal isolation procedures with nursing services.
Conduct daily inspections of assigned work areas to assure that cleanliness and sanitary conditions are maintained.
Others that may become necessary/appropriate to assure that our facility is maintained in a safe manner.
Equipment and Supply Functions
Recommend equipment and supply needs to the director.
Ensure an adequate supply of maintenance supplies is maintained to perform daily tasks.
Monitor maintenance procedures to ensure that supplies are used in an efficient manner to avoid waste.
Ensure that appropriate personal protective equipment used in the handling of infectious materials is available and easily accessible to maintenance personnel.
Ensure equipment is cleaned and properly stored at the end of the shift.
Label or tag equipment contaminated with blood or other infectious materials prior to sending for repair or decontamination.
Budget and Planning Functions
Report suspected or known incidence of fraud relative to false billings, cost reports, kickbacks, etc.
Maintain the confidentiality of all resident care information including protected health information. Report known or suspected incidents of unauthorized disclosure of such information.
Knock before entering a resident’s room.
Ensure that the residents’ personal and property rights are maintained by assigned personnel.
Instruct department personnel to inform residents when moving personal possessions.
Assist in demonstrating new products, maintenance techniques, etc., as directed.
Works throughout the facility i.e., power rooms, resident rooms, therapy rooms, dietary, nursing services, etc..
Moves intermittently during working hours.
Is subject to frequent interruptions and may need to reschedule maintenance activities.
Is involved with residents, personnel, visitors, government agencies/personnel, etc., under all conditions and circumstances.
Is subject to hostile and emotionally upset residents, family members, personnel, and visitors.
Communicates with maintenance personnel and other department directors.
Works beyond normal working hours and on weekends and holidays when necessary, as well as in other positions as needed.
Is subject to call back during emergency conditions e.g., severe weather, evacuation, post-disaster, etc..
May be required to work on shifts other than the one for which hired.
Attends and participates in continuing educational programs.
Is subject to injury from falls, burns from equipment, odors, etc., throughout the workday, as well as to reactions from dust, disinfectants, tobacco smoke, and air contaminants.
Is subject to exposure to infectious waste, diseases, conditions, etc., including TB and the AIDS and Hepatitis B viruses.
May be subject to the handling of and exposure to hazardous chemicals.
Maintains a liaison with other department supervisors to adequately plan for maintenance services/activities.
May be required to perform the duties of the maintenance assistant.
May be required to work in cramped spaces and in adverse weather conditions.
Must possess, as a minimum, a high school education or its equivalent.
Must have, as a minimum, two years experience in a maintenance department in a health-related facility.
Must be able to read, write, speak, and understand the English language.
Must possess the ability to make independent decisions, follow instructions, and to accept constructive criticism.
Must possess the ability to deal tactfully with personnel, residents, family members, visitors, government agencies/personnel, and the general public.
Must be knowledgeable of maintenance practices and procedures in nursing care facilities.
Must possess leadership ability and the willingness to work harmoniously with and supervise other personnel.
Must have the ability to plan, organize, develop, implement, and interpret the programs, goals, objectives, policies, procedures, etc., of the Maintenance Department.
Must maintain the care and use of supplies, equipment, etc., and maintain the appearance of work areas; must perform regular inspections of resident rooms/units for order, safety, and proper performance of equipment.
Must have patience, tact, a cheerful disposition, and enthusiasm as well as be willing to handle residents based on whatever maturity level they are currently functioning.
Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing maintenance practices.
Must be able to relate information concerning a resident’s condition.
Must not pose a direct threat to the health or safety of other individuals in the workplace.
Physical and Sensory Requirements
With or Without the Aid of Mechanical Devices
Must be able to move intermittently throughout the workday.
Must be able to speak and write the English language in an understandable manner.
Must be able to cope with the mental and emotional stress of the position.
Must possess sight/hearing senses or use prosthetics that will enable these senses to function adequately.
Must function independently and have flexibility, personal integrity, and the ability to work effectively with the residents/personnel.
Must meet the general health requirements set forth by the policies of this facility, which include a medical and physical examination.
Must be able to relate to and work with ill