Posted

21 days ago

Location

Palmer, AK

Description

Position - Status

MATERIALS & WAREHOUSE SUPERVISOR - REGULAR

Who can apply?

For All MEA Employees & The General Public

Posting Date

February 25, 2021

Closing Date

Open Until Filled

Department

Procurement and Warehouse

Salary

$67,683 Minimum DOE

Grade

8

Req No

461-445

Union Representation

N/A

Hours of Work

8AM-5PM

Work Location

Palmer, AK

 

PURPOSE

This position supervises the Association's headquarters warehouse team.  This position manages the Association’s inventory of stock substation, transmission, and distribution materials, along with associated procurement activities and practices to ensure compliance with the Association’s policies and internal controls, as well as effective utilization of available resources.  

ESSENTIAL FUNCTIONS OF THE POSITION

1.       Supervise warehouse team.   

2.       Manage team performance and individual performance.  Evaluates and communicates goals to employees.  Responds to complaints and recommends/implements disciplinary action, as outlined in the Association’s policies and collective bargaining agreement(s).

3.       Perform supervisory responsibilities in accordance with the organization’s policies and applicable laws and regulations.

4.       Manage, monitor, and assign work to direct staff and coordinate with other leaders and manager to balance workload.

5.       Manage, monitor department policies and procedures, and recommend improvements.

6.       Champion organizational objectives and provide guidance to staff members in relation to performance measures, outcomes, and goals.

7.       Manage team deliverables, to ensure the successful execution of the Association’s strategic success.

8. Manage warehouse stock levels through the use of available electronic resource systems and programs.  Includes maintaining stock levels of commonly used construction materials at a level necessary to minimize the risk of stock outages, while optimizing use of Association funds to reduce inventory.  Assures bids are prepared in a timely manner to maintain appropriate stock levels.

9.       May purchase, procure, receive, and issue materials and supplies for the Association.  To include issuing Requests for Quotations and Proposals, evaluation of bids, selecting and negotiating with vendors, issuing purchase orders; expediting and following up on purchases; resolving vendor/supplier performance problems; maintain purchase orders and related file documentation; budget preparation and monitoring, and providing assistance to other departments in the preparation of purchase requisitions.

10.      Manage the electronic monitoring and processing of work order materials requests utilizing iVUE’s work order flow system, ensuring established warehouse completion deadlines are met.

11.      Serves as a member of the Association’s Standard’s Committee and ensures all approved recommendations are communicated and implemented through standard operating processes, including updating and maintaining the Association’s electronic material inventory system.

12.   Manage the coordination and completion of weekly cycle counts and annual physical inventory of all non-EGS warehouses.

13.      May act as Procurement and Warehouse Manager as needed in various duties and supervisory responsibilities.

14.      Manage bid data on major materials and equipment purchases to be evaluated by requesting departments and/or the Procurement and Warehouse Manager.

15.      May complete departmental monthly activity reports and maintain the Association's purchasing database of qualified local, regional, and national suppliers and contractors, with performance history, and all records related to procurement.

16.      Maintains familiarity and ensures compliance with all aspects of the Outside and Engineering, Operations, and Accounting collective bargaining agreements.

17.      Ensures compliance with Association policies, procedures, practices, rules and regulations, and applies and follows the terms of applicable collective bargaining agreement(s).

18.      Provides, maintains, and is accountable for a safe work environment for personnel, and ensures compliance with company work rules and safety policy.

19.      Various duties may include non-inventory procurement activities, administrative support services, data research and analysis.

20.      Promote a safety culture in which safety is a value.  This culture is based on joint and individual engagement, ownership, and accountability regarding job safety and responsibility to perform work safely and adhere to safe work practices.

21.      Perform the essential functions of the position in a safe and efficient manner.

The above items are not intended to be all inclusive of the essential functions or requirements of this type of work as they are subject to change based on operating necessity.  The employee will also perform other related business duties as assigned by the immediate supervisor and other management personnel.

ESSENTIAL POSITION REQUIREMENTS

·         Qualified candidates are required to have:

-       An associate degree in a related field or equivalent relevant experience.

-       Three (3) years relevant experience in the procurement of electrical utility materials and equipment, or the application and use of electrical utility materials and equipment.

-       Experience working with Microsoft Office products and computerized inventory control systems.

·     Minimum of two (2) years supervisory experience preferred.

·     Prior experience demonstrating successful warehouse supervisory and project management experience preferred.

·      Certified Purchasing Manager (C.P.M.) or Certified Public Purchasing Officer (C.P.P.O) certification preferred.

·    Qualified candidates must have a valid driver’s license and a driving record, which is acceptable and insurable by the Association and the Association’s insurance carrier at standard group rates.

KNOWLEDGE, SKILLS AND ABILITIES

·         Support a culture of safety excellence through active involvement in safety improvement and promote a sense of shared responsibility for safety.

·         Current knowledge and skills with computer systems and software, including Microsoft Office Suite.

·         Advance skill in customer service techniques, communication, etc.

·         Advance skill in supervision, motivation, and persuasion.

·         Advance skill in collaborative leadership and organizational techniques.

·         Advance skill in relationship building.

·         Skill in supervision and management of workload.

·         Skill in effective and professional verbal, telephonic, and written communication.

·         Skill in developing & maintaining a positive, effective working relationships with management, customers, & co-workers.

·         Skill in math, including basic statistics and percentages, as well as addition, subtraction, multiplication, and division.

·         Skill in making well-reasoned decisions.

·         Skill in planning and establishing effective control measures.

·         Skill in contract negotiation.

·         Ability to prepare reports for management and measure results.

·         Ability to identify and solve problems in a thorough and logical manner.

·         Ability to work independently and efficiently.

·         Ability to facilitate cooperation between work groups and work functionally across all levels of the organization.

·         Ability to preserve integrity of the procurement process by defining and maintaining quality standards in all interactions (through both word and deed) relating to purchasing department.

·         Ability to effectively communicate with a wide variety of people.

·         Ability to determine and write contract requirements, issue requests for proposals, and monitor contract compliance.

·         Ability to self-motivate improvement based on successes and failures.

·         Ability to effectively delegate and collaborate with others to accomplish assignments.

·         Ability to innovate, create agile solutions to assignments.

·         Ability to lead the corrective action and continuous improvement processes within area of responsibility.

·         Ability to drive problem-solving, decision-making and accountability within area of responsibility.

·         Embrace and embody the Association’s Core Values through decisions, actions, attitude, and behavior to directly contribute to the success of the organization.

PHYSICAL DEMANDS

·         The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position; this list is not inclusive of all the physical demands that may be required.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

·         Physical demand activity percentages:

-         Major occurs 60% or more of work time.

-         Moderate occurs between 20-60% of work time.

-         Minor occurs less than 20% of work time.

·         Physical demand requirements:

-         Ability to understand, read, and carry out written instructions.

-         Ability to understand, read, and verify documents electronically, verbally, or hard copy.

-         Major amount of sitting, finger use (in typing, possible filing, etc.), eye-hand coordination, and communication.

-         Moderate amount of handling of items.

-         Minor amount of standing, stair climbing.

ENVIRONMENTAL CONDITIONS

·         The work environment conditions described here are representative of those an employee encounters while performing the essential functions of this position.  Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

·         This position works in both an office and warehouse setting, with some exposure to the outdoors during the workday.

EMPLOYMENT STATUS

·         This position is classified as an exempt, non-represented position; and therefore, is not eligible for overtime compensation.  All Association employees are expected to work widely varying amounts of time outside the normal shifts to assist in power restoration or other needs of the Association.

MEA is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation or any other characteristic protected by local, state or federal law.

Individuals with disabilities who require reasonable accommodations to participate in any portion of the application or interview process should advise MEA in advance by calling 907-761-9218.

To apply, please visit www.mea.coop to submit an application by the closing date.

Matanuska Electric Association, Inc.

163 East Industrial Way (P.O. Box 2929), Palmer, Alaska  99645

Telephone: (907) 761-9218/ Fax:  (907) 761-9264

MEA is an Equal Employment Opportunity Veterans/Disabled employer.