Medical Congress Specialist, Oncology

Overview

The Medical Congress Specialist, Oncology will play a critical role in ensuring that US Medical Affairs congress and sponsorship related activities are executed seamlessly. This individual will partner across the hematology and solid tumor disease areas in supporting US Medical congresses and scientific meetings with an external scientific exchange role (e.g. congresses, scientific booths). This role will ensure alignment across US Medical Affairs cross divisionally while driving medical execution on all pre-, peri-, and post- congress activities. The coordinator will liaise closely with the specific Business Owner, US Congress Lead, Scientific Communications lead, Regional Directors, Medical Directors, Medical Affairs Operations, home office personnel and agency partners to ensure successful congress planning and execution. They will support the Business Owner for sponsorships or ancillary congress activity as well as align content with Legal and Regulatory colleagues as needed. The coordinator will also maintain supporting documentation and records for audit readiness as well as capture all applicable metrics per project to allow a view into value and impact of each activity.

Responsibilities

• Devise a system for tracking medical affairs congress and sponsorship related activities to include, but not limited to the costs for sponsorships, required meeting space and/or securing venue, Audio/Visual needs, AC requirements, catering, Transfer of Value (TOV) capture and related EE/HCP sign-in sheets (as applicable), as well as time required from start to finish of each project.
• Establish a method of tracking Stemline assets used during congresses, sponsorships, and ancillary regional meetings, such as tabletop displays, pull-up banners, QR displays, etc., that can be pulled into a status and/or inventory report for the Scientific Communications Lead.
• Coordinate Sunshine Reporting with our internal partner including coordination with compliance partners for vendor Transfer of Value (TOV) training when applicable.
• Manage ancillary congress, regional meetings, and sponsorship support requests for US Medical Affairs.
• Facilitate recurring medical congress planning team calls as well as separate regional meeting planning calls with relevant team members.
• Liaise with Scientific Communications to secure timely review and approval of medical booth content for congresses and sponsorships to ensure compliance with applicable local regulations and legal/regulatory guidance.
• Collaborate with medical affairs leadership, commercial colleagues, and external vendors to finalize and communicate HCP scientific exchange at medical congresses.
• Provide onsite support as needed at various congresses as determined by Medical Affairs leadership.
• Consider budget and finance reconciliations for Medical Affairs congress and sponsorship activities in alignment with medical affairs budget lead.
• Cultivate positive relationships with internal, cross-functional colleagues and external vendor partners involved in scientific meeting congress and sponsorship activities.
• Prioritize tasks, and organize and manage multiple projects.
• Demonstrate ability to take initiative and consistently deliver high-quality, patient centric solutions in a timely fashion.
• Facilitate post-congress debriefs and drive determination of return on investment for congresses by capturing and reporting on congress and sponsorship metrics related to overall impact, EE/HCPs engaged, insights gathered, and financial spend vs return on investment.

Qualifications

• A minimum of a BA/BS required. Advanced medical and/or scientific degree is preferred.
• Generally, 5-8 years’ experience with project management in pharmaceutical industry, ideally including both experience leading congresses and experience in oncology.
• Stellar record of being successful in a fast-paced, dynamic environment.
• Proven ability to establish and maintain cross-functional relationships with a wide range of internal and external stakeholders.
• Capability to work independently or in a team structure.
• Demonstrated agility and ability to effectively work within new structures, processes, requirements, or cultures.
• Teamwork is a mandatory requirement; excellent collaboration, presentation, and communication skills (both written and oral) required.
• Strong organizational skills, attention to detail, ability to prioritize and meet deadlines.
• Critical thinking skills with unique problem-solving abilities for new and novel obstacles.
• Demonstrated ability to plan budget and manage resources effectively.

Remote Position with Travel up to 25% as needed.

Base Salary Range of $105,000-$175,000. Menarini Stemline offers generous compensation and benefits packages, including Short-Term Incentive Programs, Fidelity 401(k) (with company match), Anthem Premier PPO and HDHP insurance plans, Company paid Basic Life & AD&D insurance and pre-tax FSA/HSA programs.

Menarini Stemline is committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.