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Office Administrator/Project Support Coordinator

Vision Landscaping

Simi Valley, California

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JOB DETAILS
SALARY
$22–$32
SKILLS
Accounting, Accounts Receivable, Accounts Receivable Processing, Administrative Skills, Adobe Acrobat, Billing, Bookkeeping, Budgeting, Calendar Management, Communication Skills, Contract Management, Copying Machines, Customer Relations, Customer Relationship Management (CRM) Systems, Customer Satisfaction, Customer Support/Service, Customer/Client Research, Data Entry, Detail Oriented, Develop and Maintain Customers, Document Scanners, Documentation, Establish Priorities, Expense Tracking, File Maintenance, Financial Reporting, Financial Support, Internet Application, Intuit Quickbooks, Inventory Reports, Landscaping, Maintenance Services, Materials Tracking, Mathematics, Microsoft Excel, Microsoft Word, Multilingual, Multitasking, Office Equipment, Office Management, Operational Improvement, Operational Strategy, Operational Support, Operations Management, Organizational Skills, Plan Meetings, Project Schedule, Project Tracking, Project/Program Coordination, Project/Program Management, Purchase Orders, Reporting Skills, Schedule Development, Systems Maintenance, Team Player, Telephone Skills, Time Management, Voice Mail
LOCATION
Simi Valley, California
POSTED
1 day ago
Join a Growing Landscaping Company:
We are a fast-growing landscaping company dedicated to enhancing the beauty and value of our clients’ homes and properties. Serving both residential and commercial customers, we take pride in delivering exceptional full-service landscaping solutions with professionalism, quality, and care.
 
We are seeking a highly organized, detail-oriented, and motivated Office Administrator / Project Support Coordinator to join our team. This role is ideal for someone who enjoys working with numbers, thrives in a fast-paced environment, and can confidently support both accounting functions and project coordination activities.
 
The ideal candidate is dependable, proactive, customer-focused, and capable of managing multiple priorities while maintaining accuracy and professionalism.
 
Key Responsibilities:
Administrative & Customer Support:
  • Answer and direct incoming phone calls professionally and courteously.
  • Provide excellent customer service by responding to inquiries, resolving concerns, and communicating effectively with clients, vendors, and team members.
  • Create, maintain, and manage company contracts, files, and customer records.
  • Maintain and update filing systems, databases, inventory records, and office documentation.
  • Manage schedules, calendars, appointments, and office coordination.
  • Operate office equipment including computers, scanners, photocopiers, and voicemail systems.
 
Accounting & Financial Support:
  • Process accounts receivable and assist with general accounting functions.
  • Prepare invoices, track payments, and follow up on outstanding balances.
  • Accurately enter and maintain financial and customer data.
  • Reconcile records and assist with job costing and expense tracking.
  • Assist with payroll support, vendor invoices, purchase orders, and budgeting tasks.
  • Generate reports and maintain organized financial documentation.
  • Work closely with management to ensure accurate financial tracking and reporting.
 
Project Management & Operations Support:
  • Assist with coordinating landscaping projects from scheduling through completion.
  • Support project managers with timelines, job scheduling, and task tracking.
  • Coordinate communication between clients, crews, vendors, and management.
  • Help track project materials, deliveries, work orders, and subcontractor scheduling.
  • Monitor project progress and assist in ensuring deadlines are met.
  • Maintain accurate project files, contracts, permits, and related documentation.
  • Support workflow organization to improve operational efficiency.
  • Coordinate routing and scheduling for landscape maintenance services to ensure efficient crew scheduling and timely service completion. 
  • Adjust schedules and routes as needed based on customer requests, weather conditions, staffing, and project demands.
 
Qualifications & Skills:
  • 2–3 years of administrative, accounting, or office management experience.
  • Strong math, accounting, and data-entry skills with high attention to accuracy.
  • Experience with accounts receivable, invoicing, bookkeeping, or financial tracking preferred.
  • Excellent organizational and multitasking abilities.
  • Ability to prioritize tasks and meet deadlines in a fast-paced environment.
  • Strong communication and customer service skills.
  • Self-motivated, dependable, and solution-oriented.
  • Proficiency in Microsoft Excel, Word, Adobe Acrobat, QuickBooks Online, CRM systems, and web-based applications.
  • Experience assisting with project coordination, routing, scheduling, or operations management is highly preferred.
  • Bilingual skills are a plus.
 
Why Join Us?:
  • Opportunity to grow with a successful and expanding company.
  • Collaborative and supportive team environment.
  • Diverse responsibilities with opportunities to make a meaningful impact.
  • Work with a company committed to quality craftsmanship and customer satisfaction.

About the Company

V

Vision Landscaping

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