Office Manager

Kennedys, a growing global law firm, seeks an Office Manager to support its west coast offices in the United States. This Office Manager will be based out of our office in San Francisco, CA, and will also support offices in Los Angeles, CA and Seattle, WA. The successful Office Manager will assume responsibility for the smooth and efficient running of the office and management of legal assistants and certain Business Services personnel.

The annualized salary range for this role is $115,000-$130,000. However, this is contingent upon level of experience, practice group, location and other job-related factors permitted by law.

Team

Kennedys Facilities team ensure that the firm's offices are maintained and consistently delivered to a high standard. They drive the continuous improvement of all aspects of Kennedys facilities management and property portfolio globally.

The Facilities team provide strategic support on projects, with suppliers and budget management as well as Front of House services, and ensure the firm operates the Health & Safety policy and acts in accordance with Health and Safety regulation and ISO and BSI standards.

Key Responsibilities

• Work with Business Services Managers to ensure smooth and efficient office operations.
• In conjunction with the Operations Director, oversee the management of the firm's Facilities functions, including Reception, building maintenance, photocopy/facsimile/scanning services, cell phone purchase/contracts, supply acquisition, and mail delivery services.
• Manage the day-to-day operations of the office. Where applicable, this responsibility is performed in conjunction with, and supervised by, the firm's Operations Director.
• In conjunction with the HR team, coordinate the recruitment, training, attendance, payroll, and performance management of legal assistants and certain business services personnel.
• Oversee on-boarding of all office personnel, including attorneys. This includes, but is not limited to induction, office tours, training oversight, office/work station assignment, and supply/equipment appropriation.
• Alert HR team of performance issues relating to legal assistants and certain business services personnel.
• Plan and coordinate office socials that foster the establishment and maintenance of strong office relationships and encourage employee retention.
• Oversee hospitality responsibilities for office, utilizing Facilities personnel as appropriate.
• Embrace new technologies and pilot new processes to increase office productivity and efficiency.

Required experience

• Operations/Facilities experience in a law firm
• Knowledge and understanding of CA and WA Labor Laws
• High level of IT literacy
• Good communication skills
• Excellent organization skills
• Proven management/supervisory skills
• Able to work on own initiative
• Flexibility and ability to manage change