Office Manager

Office Manager (Engineering-Focused Role)

We are seeking an experienced Office Manager with a minimum of 3 years' experience (1 year in Australia) in a project-based environment to support our civil engineering consultancy. This role involves managing suppliers, coordinating resources, and improving processes within our dynamic team.

Responsibilities

1. Support project workflows, scheduling, task tracking, and milestone reporting.
2. Manage supplier relationships and oversee financial systems, including Xero.
3. Coordinate resource allocation using project lifecycle workbooks.
4. Drive process improvements and ensure smooth office operations.
5. Work closely with project teams to facilitate timely project delivery.

Required Skills and Experience

1. Diploma in Business Administration or equivalent.
2. Minimum 3 years of experience, including 1 year in Australia in a project-based company.
3. Proficiency in Xero and project coordination tools.
4. Strong organizational, process improvement, and stakeholder management skills.
5. Ability to work independently in an office-based environment, Monday to Friday.
6. Familiarity with procurement processes specific to civil engineering, such as sourcing specialized materials or equipment.
7. Ability to create and maintain ISO-compliant documentation for engineering projects (e.g., ISO 9001, ISO 45001, ISO 14001).
8. Proven experience with resource leveling and critical path scheduling in large-scale projects.
9. Ability to coordinate multidisciplinary teams and maintain progress on simultaneous projects.
10. Demonstrated experience in developing automated workflows in Microsoft Power Automate or similar tools to streamline administrative tasks.
11. Experience in managing multi-currency transactions for international projects.
12. Ability to prepare and analyze complex project budgets and cost reports.

Additional Information

To be considered for this position you must be an Australian Citizen or Permanent Resident.

Only suitable applicants residing in Perth, Western Australia will be considered for this role.