Posted

30+ days ago

Location

Topeka, KS

Description

Reports To: Building Administrator

Position Purpose: To assist the secretary with the usual office routines and practices associated with a busy, hectic, productive, and smoothly-run environment; works extensively in receiving, welcoming, referring, and communicating with parents, students, community members, and school district personnel

Qualifications:

  • Typing and word processing skills
  • High School diploma or GED
  • Ability to operate office machines
  • Bookkeeping and accounting skills in running school's food service program
  • Ability to work extensively with computer/word processor, excel, access, publisher
  • Ability to handle pressure and stress
  • Skill in working with the public in a positive manner

Physical/Emotional Requirements: (The incumbent may be required to use the below requirements during any part of the working day.) Speaking, Hearing, Visual, Walking/Mobility, Consistency of temperament, Ability to work with a variety of people at the same time, Stamina for working in stress producing environments. Position may include stooping, kneeling and bending. Ability to sit/stand/move around at will.

Performance Responsibilities:

  • Answer telephones/take messages (pleasant tone of voice, accuracy in messages and transfers, relate name of caller)
  • Greet visitors - similar skills
  • Manage daily attendance

-Telephone attendance line, messages - written or verbal, edit as is

necessary

-Produce attendance sheets for staff

  • Manage tardies
  • Produce breakfast and lunch count sheets
  • Enter discipline referrals and suspensions on mainframe
  • Type suspension forms
  • Type work orders

- Maintain current file/notebook of work orders

  • Produce update S160s - student class lists at least monthly - more often may be necessary. Produce in format described by office secretary
  • Manage pony mail distribution and preparation for departure
  • After school supervision of late pick-ups
  • Copy as requested
  • Assist secretary as requested
  • Assist with enrollment as directed by secretary
  • Assist with CUM folders as requested by secretary
  • Enter new students/drops as requested by secretary
  • Room reservation notebook
  • Enter student updates on mainframe and email staff
  • Maintain monthly staff copy counts
  • Keep copy/printer paper supplied
  • Other duties as requested by secretary, assistant principal, principal, coordinators

Terms of Employment:

Full-time - 6 to 8 hrs - wage and work year to be determined by the Board of Education.

Evaluation:

Performance of this position will be evaluated in accordance with provisions of the board policy on evaluation of Support Service Personnel

Significant associations:

The performance responsibilities are not limited to those outlined in this description and may include any other responsibilities as assigned by the administrator/supervisor