30+ days ago


Topeka, KS


Reports To: Building Administrator

Position Purpose: To assist the secretary with the usual office routines and practices associated with a busy, hectic, productive, and smoothly-run environment; works extensively in receiving, welcoming, referring, and communicating with parents, students, community members, and school district personnel


  • Typing and word processing skills
  • High School diploma or GED
  • Ability to operate office machines
  • Bookkeeping and accounting skills in running school's food service program
  • Ability to work extensively with computer/word processor, excel, access, publisher
  • Ability to handle pressure and stress
  • Skill in working with the public in a positive manner

Physical/Emotional Requirements: (The incumbent may be required to use the below requirements during any part of the working day.) Speaking, Hearing, Visual, Walking/Mobility, Consistency of temperament, Ability to work with a variety of people at the same time, Stamina for working in stress producing environments. Position may include stooping, kneeling and bending. Ability to sit/stand/move around at will.

Performance Responsibilities:

  • Answer telephones/take messages (pleasant tone of voice, accuracy in messages and transfers, relate name of caller)
  • Greet visitors - similar skills
  • Manage daily attendance

-Telephone attendance line, messages - written or verbal, edit as is


-Produce attendance sheets for staff

  • Manage tardies
  • Produce breakfast and lunch count sheets
  • Enter discipline referrals and suspensions on mainframe
  • Type suspension forms
  • Type work orders

- Maintain current file/notebook of work orders

  • Produce update S160s - student class lists at least monthly - more often may be necessary. Produce in format described by office secretary
  • Manage pony mail distribution and preparation for departure
  • After school supervision of late pick-ups
  • Copy as requested
  • Assist secretary as requested
  • Assist with enrollment as directed by secretary
  • Assist with CUM folders as requested by secretary
  • Enter new students/drops as requested by secretary
  • Room reservation notebook
  • Enter student updates on mainframe and email staff
  • Maintain monthly staff copy counts
  • Keep copy/printer paper supplied
  • Other duties as requested by secretary, assistant principal, principal, coordinators

Terms of Employment:

Full-time - 6 to 8 hrs - wage and work year to be determined by the Board of Education.


Performance of this position will be evaluated in accordance with provisions of the board policy on evaluation of Support Service Personnel

Significant associations:

The performance responsibilities are not limited to those outlined in this description and may include any other responsibilities as assigned by the administrator/supervisor