Initiate Government Solutions
Washington, DC
6 days ago


Founded in 2007, Initiate Government Solutions (IGS) a Woman Owned Small Business, specializes in healthcare information solutions with an emphasis on technology spectrum. IGS partners with government and commercial clients to tackle the most challenging healthcare information technology issues including large scale implementations, business informatics, analytics, and electronic health record support.

IGS is currently recruiting for the position of a full-time, RemoteProposal Manager to support management with the proposal aspects of running the company.

Assignment of Work and Travel:

This is a remote access assignment. Candidate will work remotely daily and will remotely access IGS systems and therein use approved IGS provided communications systems. Travel is not required; however, the candidate may be required to attend onsite client meetings as requested.

The Proposal Manager is responsible for managing the overall proposal effort and the short-and long-term assignments of the proposal team. In addition, the proposal manager will work with team to prioritize opportunities that IGS should pursue and support Bid/No Bid decisions.  The Proposal Manager will complete proposal materials including the coordination of technical inputs, pricing, contracts, and final approval release to clients.  The ideal candidate will also have a record of successful project or proposal leadership or facilitation, in addition, understanding the capture process is also required.  The candidate will also support proposals (flex schedules) on an ongoing basis.


Responsibilities and Duties (Included but limited to):

  • Prepare and deliver all proposal volumes and required proposal deliverables
  • Plan and lead proposal and proposal support activities including development of proposal writing aids
  • Develop master proposal schedule and detailed proposal outline for all volumes
  • Review RFPs and develop detailed proposal compliance matrix
  • Develop and maintain proposal checklist and tracking sheet
  • Allocate proposal personnel and resources
  • Issue effective proposal instructions and memoranda to proposal team
  • Develop guidelines and processes for detailed pricing inputs
  • Control all proposal tactics including theme, discriminators, and formatting decisions
  • Approve, resolve, and control any RFP exceptions or deviations
  • Lead kick off meetings and color reviews
  • Plan corrective actions after reviews to share with proposal team
  • Maintain status for entire proposal
  • Conduct regular proposal status meetings
  • Conduct and manage meetings and agendas, document results and action items
  • Document lessons learned following every proposal and ensure all proposal documents are included in the SharePoint site
  • Ensure materials are readily available via SharePoint and shall put together and customized for each opportunity and new text will be coordinated with subject matter experts after initial draft is developed by resource for compliance
  • All drafts and RFP/RFQ/RFI/RTEP materials shall be loaded to central repositories
  • Coordinate reviews and manage schedule for submission



  • BS in English or similar
  • 6+ years of professional experience or 4 years of professional experience with a master’s degree.
  • Must have experience using SharePoint for collaborative efforts
  • Must have strong experience as a Proposal Writer in federal contracting
  • Must have strong experience with the proposal process and development of key lessons learned
  • Ability to conceptualize a total proposal solution and the information needed to support the solution, and then manage the solution development at the detail level
  • Must have exceptional time management and organizational skills
  • Excellent researching skills along with high attention to detail—critical
  • Excellent analytical skills to understand how to connect the dots on trends and relevant information
  • Strong computer skills and comfortable with the following software: MS Office Suite, Visio, Adobe products, Acrobat Professional
  • Strong written and verbal communications to effectively work with the project team and various SMEs
  • Excellent written, communication, and interpersonal skills required
  • Strong process improvement initiatives and collaborative nature, identifying areas for improvement and providing suggestions for improvement on technologies and processes
  • Ability to lead geographically dispersed teams
  • Ability to understand customers’ needs and objectives – both IGS customers and ultimate customers who will evaluate the proposal
  • Ability to lead teams to include:
    • Identify, obtain, and organize the best resources to accomplish the job
    • Communicate tasks and objectives to the proposal team – clearly and unambiguously
    • Understand the proposal team’s strengths and weaknesses and maximize performance to meet proposal objectives
    • Anticipate and resolve proposal challenges and problems
    • Control the whole proposal process and final product


Preferred Qualifications and Core Competencies:

  • Self-motivator with ability to work remotely as part of a team, or independently with little supervision or direction
  • Experience working for a certified women-owned small business (WOSB) supporting Federal government contracts
  • Past experience supporting proposal management in Health IT
  • Experience remediating and producing 508 Compliant documents based on Government standards

 Please note, proof of vaccination will be required upon hire and reasonable accommodations will be considered on a case-by-case basis.


Initiate Government Solutions offers competitive compensation and a strong benefits package including comprehensive medical, dental and vision care, matching 401K, paid time off, flexible spending accounts, life insurance, disability coverage, an education assistance program, employee recognition program and spot bonuses, and other benefits that help provide financial protection for you and your family.

Initiate Government Solutions participates in the Electronic Employment Verification Program.

Initiate Government Solutions is an equal opportunity employer. Our company policy is to provide equal opportunity in all areas of employment practice without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, citizenship or disability. 




About the Company

Initiate Government Solutions logo

Initiate Government Solutions

Founded in 2007, Initiate Government Solutions, LLC is a WOSB focusing on health information technology services that supports improving public healthcare organizations.

IGS strives to provide an attractive work environment providing long-term opportunities for our employees, which is why we have established the “Great Place to Work Initiative.” At IGS, there is a heavy investment in the training and development of personnel to build market-relevant skills, maintain proficiency, and enhance overall professional development. A major element of making IGS a great place to work is our market-based compensation plan. This includes salary, merit increases, pay adjustments, as well as non-financial components such as flexible work schedules.

We offer employees comprehensive programs competitive with the relevant labor market, including cash compensation, access to a variety of healthcare options, and retirement and savings plans. At IGS, we provide guidance in career development through both individual and team meetings where we emphasize evaluation of performance. Our evaluation process includes proactive, timely, and targeted feedback, as well as guidance in career development.

20 to 49 employees
Government and Military
401K, Employee Events, Employee Referral Program, Flexible Schedules, Flexible Spending Accounts, Life Insurance, Long Term Disability, Maternity/Paternity Paid Leave, Medical, Dental and Vision, Military Leave, Paid Holidays, Performance bonus, Professional Development, Retirement / Pension Plans, Tuition Reimbursement, Vacation/paid time off, Work From Home