Purchasing Assistant

Mindlance

Phoenix, AZ

JOB DETAILS
LOCATION
Phoenix, AZ
POSTED
30+ days ago

Description

SH (ALBXX15)
Purchasing Assistant

Position Purpose:
The primary purpose of the Purchasing Assistant is issue Purchase Orders for procurement of Real Estate Equipment for the Retail stores.

Key Responsibilities include, but are not limited to:
  • Issue commitments for store fixtures, equipment and construction contracts, and change orders utilizing Capital Commitment System to authorized suppliers within authorized limits.
  • Communicate with suppliers, Construction Project Managers, Store Design, Store Operations, Merchandising, Accounting, and Maintenance to schedule and expedite deliveries of fixtures and equipment.
  • Resolve late or missing shipments and invoice discrepancies. Revise delivery dates and arrange returns and credits.
  • Maintain detailed and accurate records and files using Excel spreadsheets on a daily basis.
  • Reconcile supplier statements and approve commitments for payment.
  • Recommend improvements in the companys internal procurement processes.
  • Prepare correspondence and reports, as required.

Qualification:
  • High school diploma or G.E.D. AA in Business or related field preferred.
  • Previous clerical/administrative experience/accounting skills.
  • Previous clerical/administrative experience/accounting skills.
  • Proficiency in the following software applications: MS Word, Netscape/Outlook Email; MS Excel.
  • Able to learn and utilize Safeways software applications for purchasing capital management.
  • Strong communication skills.
  • Able to handle multiple projects and deadlines.
  • Strong sense of urgency, customer service, and ability to work as part of a team.
  • Self-motivated, accurate, and good attention to detail.
  • Able to read and understand construction documents and blueprints. Retail experience or exposure to commercial real estate development projects and analysis is preferred.