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RFP Pitch Coordinator

Ogletree Deakins

Atlanta, Georgia

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JOB DETAILS
SKILLS
Administrative Skills, Attorney, Communication Skills, Customer Support/Service, Data Entry, Detail Oriented, EEO Regulations, Employment Law, Internet Research, Interpersonal Skills, Legal, Litigation, Marketing, Microsoft PowerPoint, Microsoft Word, Multitasking, Operational Support, Organizational Skills, Presentation/Verbal Skills, Professional Services, Proofreading, Publications, Request for Proposals (RFP), Research Skills, Team Player, Time Management, Writing Skills
LOCATION
Atlanta, Georgia
POSTED
2 days ago
Position Summary:

Ogletree Deakins, an Am Law 100 law firm, seeks a Part-Time Coordinator to join the firm's RFP and Pitch Team in its Client Services Department. The RFP and Pitch Team submits hundreds of responses to requests for proposal (RFPs) and pitches per year.  

The Coordinator will provide administrative and operational support to the team, assisting with content and packet entry, conflicts checks, attorney outreach, biography updates, and pitch book compilation. This position requires interaction with Client Services colleagues, office administrators, practice assistants, the firm's attorneys, and other firm departments — thus, there is an emphasis on having a "customer-service" approach.  

This Coordinator must possess strong interpersonal and communication skills, both verbally and in writing. Candidates must also be detail-oriented and able to work as part of a highly collaborative team. Because we often work with confidential information, the candidate must understand the importance of being discreet and maintaining confidentiality.  

Essential Functions:

Attorney Biographies 

  • Update and maintain attorney biographies on an ongoing basis

Data & Administrative Support  

  • Enter and update information in the proposal tracker and maintain RFP and pitch files
  • Conduct outreach to attorneys  
  • Assist with searching for firm experience to include in proposals Help maintain marketing content and internal databases

Proposal Support 

  • Support the assembly of basic pitch books and presentation materials under the direction of senior team members
  • Proofread proposals, pitches, and other presentation materials
  • Assist with compiling and organizing attachments for proposals and pitches
  • Communicate with the team, attorneys, and other departments to help ensure proposal requirements and deadlines are met

Other  

  • Assist with additional tasks as needed in support of the broader team 
Requirements:
  • 1+ years of relevant experience in a law firm, professional services, or administrative setting 
  • Strong attention to detail and proofreading skills 
  • Strong written and oral communication skills, including the ability to professionally interact with attorneys and staff 
  • Proficiency in Microsoft Word, PowerPoint, and Teams 
  • Ability to multitask, meet deadlines, and adapt to shifting priorities 
  • Ability to conduct basic online research 
  • Familiarity with data entry and administrative processes 
  • Bachelor's degree preferred 
Benefits:

Ogletree Deakins offers a robust suite of benefits for our Staff including: Paid Time Off, Paid Sick Leave, a 401(k) matching program, Profit Sharing, Paid Holidays, Paid Parental Leave, affordable Health and Life Insurance including Dental & Vision coverage, Health Savings Account /Flexible Spending Accounts to help offset the cost of dependent care and/or health care expenses, Tuition Reimbursement and an Employee Assistance Program.

Contact Information:

If you have questions, please e-mail Megan Becker at megan.becker@ogletree.com with “RFP Team Coordinator" in the subject line. Please note, applications submitted via e-mail will not be considered.

Firm Overview:

Ogletree Deakins is one of the largest labor and employment law firms representing management in all types of employment-related legal matters. Best Law Firms® has named Ogletree Deakins a “Law Firm of the Year” for 14 consecutive years. In the 2025 edition, the publication named Ogletree Deakins its “Law Firm of the Year” in the Litigation – Labor and Employment category. Ogletree Deakins has more than 1,100 attorneys located in 60 offices across the United States and in Europe, Canada, and Mexico. The firm represents a diverse range of clients, including many of the Fortune 50 companies in the U.S.

We are fully committed to the importance of diversity within the legal profession, as well as all workplace environments.

Equal Opportunity Employer.

About the Company

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Ogletree Deakins

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