Position Summary

Qualified candidate must be able to multi-task, be a self-starter, and be self-reliant at times. This position is responsible for taking customer/supplier calls, tracking, order processing, reporting sales information, billing, collections, documentation, distributing, inventory control, A/P and A/R procedure, and other administrative tasks related to the international trading business of Steel.

Primary responsibilities

• Operates office equipment such as calculators, scanner, printer and duplicating machines, and other common equipment in offices.
• Opens and routes incoming mail, answers correspondences, prepares outgoing mail, and answers the telephone in a professional and courteous manner
• Enters data related to Buying (importing, domestic), Selling (domestically, exports), transporting, and other related data for our business
• Check documents for customers and suppliers
• Creates sales related documents such as Invoice, Packing List, Sales Confirmation, PO, and other necessary documents)
• Follows up with suppliers and customers to get/release Import/Export documents
• Processes payments to Vendors and other related companies
• Follows up with customer's accounting divisions for payments and due dates booking and checking transportation for
• Check inventory in storages and data of our company to be accurate and matching.If a discrepancy is found, the reason must be researched and corrective action taken.
• Check bank and trade references with customers and suppliers
• Follows up with internal/external audit matters

Qualifications

• New graduates are also welcome to apply
• Trading Admin or Trading related work experience is a plus
• Inventory management experience is a plus
• Fluent / Business level in English
• Japanese language/culture understanding skill is a plus
• Excellent communication skills (written and verbal)
• Logistics experience is a plus (import/export)
• Proficient in Microsoft Office, especially in Word and Excel
• ERP system experience is a plus (We are using GP)
• Travel: 0-10% (possibly once a year)
• Legally authorized to work in the United States