Role and Responsibilities
- Manage grants in an effective manner to allow for timely and accurate reporting for each grant.
- Maintain appropriate unique cost centers for each grant to properly segregate costs and billings.
- Ensure compliance with all applicable federal regulations outlined in 2 Code of Federal Regulations (CFR) Part 200 and/or other applicable Funders’ requirements.
- Apply Cost Principles and Cost Allocations, including ensuring that costs are reasonable, allowable, allocable, and necessary.
- Ensure that the applicable costs meet the audit requirements for Federal awards and/or other applicable Funders’ requirements.
- Evaluate, document, and update all cost allocation methodologies, including ensuring the appropriateness of the applicable cost allocation applied and impact on the financial reporting.
- Develop, document, and maintain an Indirect Cost Rate, when necessary, that complies with the OMB federal guidelines for Non Profit organizations.
- Monitor the Health Resources and Services Administration (HRSA) website to track awards and other relevant grant information.
- Monitor the Payment Management System (PMS) website to track award balances, payments and remaining balances.
- Prepare Federal reports, such as the Federal Financial Report and Federal Cash Transaction Report, where applicable.
- Collaborate with Grant Managers, Executives, and others to gather the required information to manage the grant, vet the information, lead the process, conduct monthly financial review meetings, identify budget vs. actual variances, assist in developing appropriate plans and timelines to help ensure that the grant is fully expended by the grant expiration date.
- Perform relevant senior level accounting responsibilities for the People’s Family of Corporations, primarily PCAC, PCDC, PHCC, PHSS and PHHS. Assistance may be required on PHC and HWC when needed in the shared accounting services model.
- Assist in preparing monthly, quarterly, and/or annual financial statements, including regulatory and governing body reports as applicable.
- Prepare journal entries related to the various areas in support of month end closing.
- Perform monthly, quarterly, and annual closing activities.
- Assist in preparation of the annual operating budgets, grant budgets, reports for Grantee and Governmental agencies and other miscellaneous projects.
- Perform bank account and general ledger account reconciliations and analyses.
- Assist in the efficient operation of the Accounts Payable, Accounts Receivable, and Fixed Asset functions, including but not limited to, making strategic recommendations for ongoing improvements, implementing tactical processes, enforcing policies, and monitoring internal controls.
- Review financial accounts and detail activity. Understand and document budget to actual variances.
- Assist the Controller and/or the Chief Financial Officer in the review of departmental and site specific budgets.
- Evaluate the appropriateness of defined cost allocation methodologies.
- Monitor compliance with GAAP, Institution’s policies, and policies of funding agencies.
- Assess internal controls, including risk assessments, reviews of risk areas, and develop appropriate corrective action plans.
- Maintain current written desk top procedures.
- Provides direct assistance to auditors during the audit engagement.
- Perform other appropriate duties as assigned.
- Ability to develop oneself through continuous learning, initiative, innovation, resourcefulness, and critical thinking.
- Ability to prioritize, effectively handle multiple projects concurrently, and take ownership of work.
- Ability to meet tight deadlines, work extended hours during accounting close, audit periods and other critical times.
- Ability to work independently and as part of a team as necessary.
- Ability to work collaboratively with internal and external customers.
- Ability to maintain confidentiality of company information.
- Must be detail oriented, but able to maintain a balanced perspective in rapidly changing business circumstances.
Formal Policy Setting Responsibilities
The employee is formally responsible for making recommendations that may or may not be accepted at a higher level regarding the job’s purpose, essential responsibilities, and operations.
Formal Supervisory Responsibilities
The employee may be formally responsible for supervising staff.
- Bachelor's degree in Accounting. CPA desired.
- In depth experience and knowledge of accounting principles/theories (GAAP, FASB) highly desired.
- Not-For-Profit Accounting experience is highly desired.
Computer Skills: To perform this job successfully, an individual should be:
- Knowledge and experience with integrated accounting systems for general ledger.
- Knowledge of Dynamics Great Plains accounting software and Next Gen desired.
- Knowledge of ADP, Human Resources Benefits program (HRB) and the electronic time clock system desired.
- Proficient with Microsoft Excel including V lookups, pivot tables, data, and quantitative analysis. Intermediate to advanced experience with Microsoft Word, Microsoft Outlook and Microsoft 365.
- Ability to understand oral and written communications.
- Ability to define problems, collect data, establish facts, and draw valid conclusions.
- Ability to approach problems in a detail and solution-oriented manner.
The above statements describe the job’s essential responsibilities and requirements. They are not an exhaustive list of the duties that may be assigned to job incumbents.
An Equal Opportunity/Affirmative Action Employer
Services Provided On A Non-Discriminatory Basis