Staff Accountant – Payables and Payroll

Salary Range: $68,000.00 To $73,000.00 Annually

POSITION SUMMARY

The Lupus Foundation of America (LFA) is dedicated to improving the quality of life for all people affected by lupus through programs of research, education, and advocacy. As a member of the National Office, the Senior Accountant – Payables and Payroll will play a critical role in advancing the mission by assisting in carrying out the finance functions of the foundation that make a direct impact in the lives of those with lupus.

KEY RESPONSIBILITIES – Accounts Payable

• Prepare, record, and process accounts payable by managing the Bill.com inbox, review invoice information entered in Bill.com and correct, and assign invoices for appropriate department approval and verify expense coding for accuracy.
• Set-up new vendors in Bill.com, collect Form W-9 before payment is issued, record W-9 information accurately in Bill.com and maintain a filing system for all W-9’s.
• Follow up on vendor inquiries and reconcile vendor statements monthly.
• Reconcile the monthly credit cards statements by collecting receipts and expense coding from LFA employees and appropriate approvals for each charge through Bill.com Spend Expense software.
• Process employee reimbursement requests and collect the appropriate approvals.
• Keep CFO informed of invoices that have special payment requests.
• Review AP aging in Bill.com and Intacct each month and address discrepancies.
• Provide training and support to LFA staff members using Bill.com and Spend and Expense.
• Maintain updates to the prepaid expense module and reconcile each month.
• Maintain fixed assets schedule and post monthly entries.
• Assist on monthly general ledger account reconciliations.
• Assist in the preparation and updating of various account schedules and analyses as needed.
• Assist on the posting of journal entries to the General Ledger as needed.
• Make bank deposits through the bank application and at the bank branch.
• Prepare the annual Form(s) 1099 verifications and year-end preparation work.
• Assist with the year-end financial audit.
• Maintain required records, reports, and files in an organized manner.
• Perform other related duties as assigned to advance organizational objectives.

KEY RESPONSIBILITIES – Payroll

• Process bi-weekly payroll for hourly and salaried employees, as well as special payrolls for bonuses, retroactive pay, etc. using ADP Work Force Now.
• Maintain and update staff information including new hires, terminations, employment status changes and salary placement via ADP Workforce Now.
• Assist staff with leave and other benefit accruals, wage deductions, general questions related to payroll and other pay-related issues, research all payroll discrepancies.
• Review employee timesheets for accuracy and completeness, per Finance coding, and follow up on missing or unapproved timesheets.
• Reconcile payroll ledger accounts on a quarterly basis, in conjunction with the Controller.
• Pull post-payroll reports for donation reports, retirement employee contributions, general ledger, etc. and submit to Controller, as needed.
• Multi-state payroll tax filing and maintenance.
• Work closely with Human Resources during new employee onboarding to ensure all the relevant payroll information has been received before the new employee’s first pay.
• Provide training to new employees, managers, and interns as needed on payroll system.
• Assist with the validation of W4, State, and Local Agency Tax forms for accuracy as processed by Human Resources or interfaced from the ADP Workforce NOW Applicant Tracking System.
• Review and issue employee W-2’s and other tax related documents.

POSITION REQUIREMENTS

Education: Associate or bachelor’s degree in finance, business, or other related field required.

Experience: A minimum of 3-5 years of experience in a relevant accounting role, with a focus on accounts payable and payroll processing.

Skills:

• 3+ years of payroll accounting experience and ADP Workforce Now experience a MUST.
• Strong knowledge of payroll systems and compliance with payroll tax regulations.
• 2+ years of accounts payable and processing/reviewing timesheets.
• Knowledge of Bill.com (preferred).
• Knowledge of Sage Intacct (preferred).
• Proficiency in managing accounts payable, including invoice processing, vendor payments, and reconciliation.
• Functional knowledge of Microsoft Office (Word, Excel, Power Point).
• Dependable, detail-oriented with good analytical and problem-solving skills.
• Distinctly self-motivated and capable of handling multiple tasks.
• Intermediate accounting, accounting terminology and payroll knowledge.
• Strong problem-solving ability, time management, communication (verbal/written) and organizational skills.
• Strong analytical and problem-solving skills with high-level attention to detail.

WORKING AT LFA

At the Lupus Foundation of America, every role contributes to solving the mystery of lupus—one of the world’s most cruel and unpredictable diseases—and improving the quality of life for those affected by its devastating impact. Our mission drives everything we do, and our employees are proud to be part of an organization dedicated to making a tangible difference.

• Mission-Driven Purpose: Be part of a team deeply committed to finding a cure for lupus and supporting those living with the disease, making your work meaningful and impactful.
• Patient-Centric Focus: Join an organization where the needs and experiences of lupus patients are at the heart of every initiative.
• Supportive and Diverse Environment: Thrive in a collaborative workplace that values diversity and fosters a culture of mutual support and shared goals.
• Comprehensive Benefits: Enjoy 100% employer-covered individual medical, dental, and vision insurance, along with additional benefits to support your well-being.
• Professional Growth Opportunities: This role offers opportunities to enhance leadership, event management, and fundraising skills while deepening your knowledge of nonprofit operations.
• Meaningful Contributions: Make a direct impact on the lives of people with lupus through innovative programs, events, and advocacy.

JOIN US If you’re a dynamic, mission-driven individual passionate about driving positive change and improving lives, we encourage you to apply! At LFA, your contributions will help solve the mystery of lupus and create a world where people with lupus can live healthier, fuller lives while making a lasting difference.

Equal Opportunity Employer: The Lupus Foundation of America is an Equal Opportunity Employer. We are committed to fostering a diverse and inclusive workplace and do not discriminate against any employee or applicant based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.