30+ days ago


Provo, UT


Primary Responsibilities:

The Warranty Clerk expected to:

Protect the legal, financial and moral wellbeing of the Larry H. Miller Dealerships'.

Process factory warranty claims accurately, timely and completely to achieve maximum financial organization and service efficiencies for the Dealership(s).

Seek ways to improve business operation efficiencies and customer service.

Be a teacher to support the efforts of other employees to be successful.

Essential Job Functions:

* Ensure Maximum Production and Customer Service.

* Assure all warranty regulations are met as set forth by manufacturer(s) and service contract companies through verification of coverage, ownership and service history.
* Communicate with manufacture(s) to ensure claims are matched, accurate and paid within appropriate time limits.
* Manage accounting discrepancies to ensure entities are accurate.
* Achieve customer service satisfaction standards for repeat business and referrals.
* Reconcile dealership accounting schedules to ensure accuracy.
* Follow policies and procedures as per your specific manufacturer(s) manual.
* Complete and maintain all Larry H. Miller Dealerships' required training.
* Maintain employee, customer and vendor confidence while protecting operations by exercising discretion when handling sensitive confidential information.
* Maintain a clean and safe work environment at all times and adhere to all OSHA/EPA requirements.
* Maintain ability to handle job stress and effective interaction with others in the workplace.
* Perform all other job duties as requested by management.

* Operate with Integrity

* Demand the highest ethical standards from self and others.

Maintain composure within the workplace as well as outside the workplace when interacting or representing the Larry H. Miller Dealerships'.

* Set an example of outstanding attendance, positive attitude, professionalism, including orderly and safe work environment.

Minimum Qualifications:

* Education

* High school diploma or the equivalent.

* Experience

* 2 years of bookkeeping/office experience.
* Proficient knowledge appropriate warranty policies and procedures.
* 3 years of experience in an auto repair facility.

* Skills

* Active Learning- Understanding the implications of new information for both current and future problem-solving and decision-making.
* Learning Strategies- Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things.
* Communication- Basic ability to read and write, ability to effectively convey information to others, apply active listening by taking the time to understand the points being made by employees and customers, being aware of other's reactions and understanding why they react as they do.
* Social Perceptiveness- Being aware of others' reactions and understanding why they react as they do.
* Critical thinking- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
* Resolving conflicts and negotiating with others- The ability to handle complaints, settle disputes and resolve grievances and conflicts or otherwise negotiating with others.
* Information Ordering- The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patters of numbers, letters, words, pictures, mathematical operations).

* Knowledge

* Knowledge of Larry H. Miller Dealerships' current company management systems desirable.
* Interacting with Computers- Using computers and computer systems (including hardware and software) to program, write software, set up functions, enter data, or process information. Knowledge of Microsoft Office products is required.
* English Language- Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. Ability to understand written sentences and paragraphs in work related documents.
* Customer and Personal Service- Knowledge of principles and process for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
* Clerical- Administrative and clerical procedures and systems such as word processing, file and record management, and other office procedures and terminology.
* Mechanical- General knowledge of machines and tools, including their designs, uses, repair, and maintenance is useful in this position.

General Standards:

To perform the job successfully, an individual should demonstrate the following competencies:

Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Adaptability- Ability to adapt to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.

Selective Attention- Concentrate on a task over a period of time without being distracted.

Making Decisions and Solving Problems- Analyzing information and evaluating results to choose the best solution and solve problems.

Interpersonal Skills- Maintains confidentiality, remains open to others' ideas and exhibits willingness to try new things.

Leadership- Ability to lead, take charge, and offer opinions and direction while setting an example of ethical practices for all employees.

Compliance- Understanding of and adherence to all Company standards, state and federal laws and regulations as well as product pricing guidelines of all lenders, agencies or business partners.

Customer Service- Providing excellent customer service through the defined Larry H. Miller processes which promote efficiencies, fairness and cost effectiveness.

Ethics/Integrity- Representing the Larry H. Miller Dealerships' by conducting yourself in a professional and courteous manner that demonstrates integrity and avoiding actual or perceived conflicts of interest. Complying with company standards and business ethics.

Oral Communication- Clearly identifying and professionally expressing issues in positive or negative situations.

Planning/Organizing- Prioritizing and planning work activities and using time effectively.

Quality- Demonstrating accuracy and thoroughness and monitoring your work to ensure quality.

Dependability- Consistent, punctual attendance at work; following instructions; responding to management direction; and soliciting feedback to improve performance.

Time management- The ability to integrate methods of time management to provide a consistent and effective workflow that is cohesive for the department and team.

Safety and Security- Observing safety and security procedures and using equipment and materials properly.

Company management reserves the right to add to, change or retract portions of this job description. Employee is required to adhere to the qualifications, duties and conditions of any revised job description.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled