Administrative Assistant Jobs in the United States
Livingston Development Ventures
$19 - $27
Scottsville, NY
The employee is frequently required to stand; walk; sit; use hands to handle or feel objects, perform computer data entry, reach with hands and arms; climb stairs; balance; stoop, kneel, crouch or crawl; and talk or hear; lift and/or move up to 40 pounds. ESSENTIAL FUNCTIONS:Administrative Support to Director of Insurance & Administration including but not limited to: Run, distribute and store various reports using multiple software programs.
Na Ali'i Consulting & Sales, LLC.
$85000 - $105000
Arlington, Virginia
The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. Responsibilities: The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned.
Argon Medical Devices Inc
Plano, Texas
Position Overview: The Office Administrator & Administrative Assistant is responsible for overseeing daily office operations while providing administrative support to senior leadership. This role serves as a partner to leadership, ensuring organizational efficiency, professionalism, and seamless execution of administrative and operational priorities.
FBR & Co.
Arlington, VA
Riley FBR, Inc. is a leading investment bank which provides corporate finance, research and sales and trading to corporate, institutional and high net worth individual clients. The Administrative Assistant provides administrative and general project support to various departments and senior leaders within the bank.
Joe Jr Landscapes
$15 - $20
Chicago, IL
General office management duties such as answering phones, handling mail/FedEx/UPS, ordering supplies and scheduling various vendors for services. Are you interested in joining a dynamic and growing business that values the unique aspirations of its employees, encourages progressive practices and offers the opportunity to provide customized and exceptional client service?
Ballard Spahr LLP
Denver, Colorado
Enjoy a beautiful, modern workspace, on-site fitness center, and a flexible hybrid schedule-three days a week in the office and achieve the perfect work-life balance. As a Legal Administrative Assistant within our Business and Transactions team, you will: Provide overall legal administrative support, including extensive document production, redlining and coordinating closing materials.
Ballard Spahr LLP
Baltimore, Maryland
As a Legal Administrative Assistant within our Real Estate Department, your responsibilities include but are not limited to: Provide comprehensive legal administrative support, including extensive document production and coordination of closing materials. We offer equal consideration to all qualified applicants, regardless of race, ethnicity, religion, age, national origin, handicap or disability, citizenship, sex, pregnancy, childbirth or related medical condition, sexual orientation, gender identity and expression, transgender status, sex stereotyping, genetic information, ancestry, veteran status or any other category protected by applicable law.
Prowess Consulting
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Our team of technology and marketing experts is immersed in the technology trends that affect our clients’ businesses, so we can add value at every stage of engagement to help them succeed. Prowess Consulting is looking for a Tour Planner, Greeter, and Administrative Assistant to help our client with scheduling, planning and managing tour requests for their technology center.
Community Health Systems
KEY WEST, FL
If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office.
Community Health Systems
VALPARAISO, IN
If you are an applicant with a mental or physical disability who needs a reasonable accommodation for any part of the application or hiring process, contact the director of Human Resources at the facility to which you are seeking employment; Simply go to http://www.chs.net/serving-communities/locations/ to obtain the main telephone number of the facility and ask for Human Resources. This role performs a variety of tasks, including preparing correspondence, scheduling meetings, maintaining records, and taking minutes, while ensuring the smooth operation of the office.
BLM Group
Novi, Michigan
Under supervision of the Head of Proactive Services and Analytics, the Proactive Services Administrative Assistant will provide timely assistance for the Preventative Maintenance team by preparing contract proposals (software, PMC, Teleservice) and processing orders from customers to BLM GROUP USA or ITALY and software suppliers as needed. They come to BLM GROUP USA for our expertise, deep network and nearly sixty years of experience in the industries we serve, and to partner with diverse teams of passionate, enterprising BLMers, dedicated to an inclusive approach to helping them grow and succeed at every stage of their business.
MasTec Utility Services
Lake Mary, Florida
MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner.
MariCorp U.S. LLC
Shell Knob, MO
The statements herein are intended to describe the general nature and level of work being performed but are not to be seen as a complete list of responsibilities, duties, and skills required of personnel. If operating a motor vehicle while on company business, job incumbents must possess a current Motor Vehicle Operator's License and maintain proper personal insurance coverage.
ORIX
$35 - $45
New York, NY
Every family has a different journey and ORIX USA Group is proud to offer extensive benefit programs such as: infertility coverage, adoption support, child and elder care, fully paid maternity, and generous parental leave benefits to help you and your families along the way. We are committed to the health and well-being of our employees and offer a quality, competitive benefits package that provides valuable healthcare and financial protection for our workforce, while emphasizing a healthy work/life balance.
Human Capital Resources and Concepts
Winter Haven, FL
Human Capital Resources and Concepts (HCRC) is a premier consulting firm specializing in resource management and mission-critical solutions for federal organizations, including the Department of Defense and Intelligence Community. We are seeking a highly skilled and experienced Senior Administrative Assistant to support our Headquarter office and the executive team with a range of advanced administrative and organizational tasks.
Thompson Engineering
Albuquerque, NM
Over the decades, our services have expanded to include environmental assessments, land surveys, design, and project management for industrial, commercial, transportation, federal, and municipal clients. Founded in 1953, Thompson Engineering has built a reputation for excellence in construction quality assurance, geotechnical services, materials testing, and inspection.
Providence Non-RN - Oregon
$20 - $29.81
Seaside, OR
Our not-for-profit network also provides a full spectrum of care with leading-edge diagnostics and treatment, outpatient health centers, physician groups and clinics, numerous outreach programs, and hospice and home care. As the largest healthcare system and largest private employer in Oregon, Providence is located in areas ranging from the Columbia Gorge to the wine country to sunny southern Oregon to charming coastal communities to the urban setting of Portland.
University of Washington
Seattle, WA
Compensation, Benefits and Position Details** **Pay Range Minimum:** $47,448.00 annual **Pay Range Maximum:** $63,468.00 annual **Other Compensation:** - **Benefits:** For information about benefits for this position, visit https://www.washington.edu/jobs/benefits-for-temporary-per-diem-and-less-than-half-time/ **Shift:** First Shift (United States of America) **Temporary or Regular?** - Provide general administrative support for OAW/CLATR, including management of shared email accounts, leading team huddles/meetings as assigned, and providing logistical support for the organization and scheduling of unit events (e.g., room reservations).
Center for Wealth Preservation
$65000 - $75000
Syosset, NY
This position offers an opportunity to work alongside senior leadership, contribute to meaningful client initiatives, and be part of a collaborative, high-performing team that values precision, reliability, and trust. We are seeking a proactive, organized, and detail-oriented Administrative Assistant to play a vital role in keeping our firm operating efficiently and our team supported.
FEDSYNC
undefined, FL
FedSync is seeking a highly skilled Administrative Assistant to provide comprehensive support to the executive staff and Administrative Office at NASA Kennedy Space Center (KSC). Utilize Microsoft Office Suite (Word, Excel, PowerPoint), Outlook, SharePoint, O365, Teams, and Adobe Acrobat to prepare briefing materials, charts, and presentations.
Sunrise Senior Living
$81016 - $111904
Fort Belvoir, VA
See Sunrise Senior Living Terms & Conditions at https://c-5885-20221207-www-sunriseseniorliving-com.i.icims.com/terms-and-conditions and Privacy Policy at https://c-5885-20221207-www-sunriseseniorliving-com.i.icims.com/privacy-policy and SonicJobs Privacy Policy at https://www.sonicjobs.com/us/privacy-policy and Terms of Use at https://www.sonicjobs.com/us/terms-conditions. Reviews guest/resident and team member incident and accident reports pertaining to health safety issues with essential team members to analyze, develop, and implement a plan of correction if necessary to increase safety for both guests/residents and team members.
Beacon Hill
$23
Boston, MA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries.
The Friedkin Group
Houston, Texas
Provide general administrative support, including: • Meet and greet visitors • Answer, screen, and place phone calls • Research and collect information and data • Prepare and edit memos, letters, reports, and proposals • Develop graphics and spreadsheets • Prepare and process invoices and related documentation • Copy, distribute, and manage communications • Safeguard confidential and proprietary information • Organize, maintain, and manage files and databases • Prioritize incoming materials to support leadership focus • Route correspondence appropriately • Ensure outgoing materials are accurate, compliant, and aligned with leadership expectations. The Executive Administrative Assistant supporting SVP Leadership must have the ability to manage complex priorities while balancing long-term initiatives with the pace of day-to-day operations.
J. Morrissey
Glastonbury, CT
Associates degree plus two years of experience, or high school diploma plus four years of administrative experience acceptable. The ideal candidate has a professional phone presence, the ability to handle challenging callers with composure, and a willingness to assist with administrative tasks as needed.
Abacus Service Corporation
Tucson, AZ
ITD Building Environment Needs including watering plants, replacing batteries, checking filters and other items needing replacement and maintenance. CIO Meeting Prep and Minutes - Schedule and manage monthly leadership meetings and all staff meetings.
Careerscape
$18 - $22
Jersey City, NJ
Our client, an administrative services company, is seeking an entry-level Administrative Assistant to support daily operations in their Jersey City office. The Administrative Assistant will be responsible for managing schedules, handling correspondence, and providing general support to staff members.
Action for Boston Community Development
$22.59
Malden, Massachusetts
Assess monthly parent fees and fees collected, log weekly parent fee charges and payments, follow-up with parents regarding payments, gives Program Director pertinent information needed for monthly report. The Administrative Assistant I/Billing Clerk is responsible for promoting the mission of ABCD Head Start & Children’s Services; building an understanding of the program by communicating this mission to staff, families and the community.
Action for Boston Community Development
$39912.6
Roslindale, Massachusetts
Assess monthly parent fees and fees collected, log weekly parent fee charges and payments, follow-up with parents regarding payments, gives Program Director pertinent information needed for monthly report. The Administrative Assistant I performs a variety of administrative and clerical tasks that include providing support to the program director as well as managers/supervisors and employees, assisting in daily office needs and managing the program’s general administrative activities.
Vision Centric Inc.
$31 - $35
Denver, CO
The Administrative Assistant provides essential administrative and operational support to divisional staff through timekeeping, travel coordination, meeting scheduling, and records management. Travel Coordination & SupportCoordinate travel arrangements for divisional staff, ensuring all travel needs are met.
City of Manchester, NH
$22.41 - $31.95
Manchester, NH
Supervises, trains, evaluates and coordinates the work of other designated office personnel as directed; Answers Department telephone calls, receives and greets visitors to the Department and provides information to or refers callers and visitors to other appropriate Departments or City personnel; Gathers, assembles, updates, distributes and/or files a variety of information, forms, records and data as requested using traditional filing systems or databases as necessary; Processes accounts payable, accounts receivable and/or payroll as necessary; Screens visitors, telephone calls, faxes, mail and messages directed to office personnel; Listens to and directs comments and complaints from the public relating to Department operations and takes appropriate action to resolve and refer such complaints; Requisitions supplies and materials for the Department as requested; Oversees petty cash account; Maintains personnel files and completes necessary paperwork for personnel changes; Supervises, trains, evaluates and coordinates the work of other designated office personnel as directed; Provides staff support to special commissions and boards as necessary; Acts as a liaison between department management and the public in customer relations activities. Sufficient clarity of speech and hearing or other communication capabilities, with or without reasonable accommodation, which permits the employee to communicate effectively; Sufficient vision or other powers of observation, with or without reasonable accommodation, which permits the employee to review a wide variety of materials in electronic or hardcopy form; Sufficient manual dexterity with or without reasonable accommodation, which permits the employee to operate a personal computer, telephone and related equipment; Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to turn, reach and grasp repetitively; Sufficient strength and endurance, with or without reasonable accommodation to lift, carry and move objects, through a full range of motion, up to 50 pounds occasionally, 30 pounds frequently and 20 pounds consistently; Sufficient personal mobility and physical reflexes, with or without reasonable accommodation, which permits the employee to function within the general office environment.
Employ Partners
Woodstock, GA
Join a professional CPA firm where your administrative skills make a real impact enjoy steady hours, supportive colleagues, and long-term growth potential! Our mission is to source, attract, engage, and retain quality employees for our valued clients in the local communities we serve.
52TEN
Panama City, FL
This role is responsible for maintaining organized office operations, providing professional customer service to residents and prospects, managing documentation and system updates, and assisting with leasing and resident communication processes. The Administrative Assistant serves as the primary point of contact in the office, ensuring accurate recordkeeping, timely communication, and consistent execution of community procedures to support overall property performance and resident satisfaction.
Collins Consulting Inc
Washington, DC
Intermediate to advanced knowledge of Microsoft Office 365 (Outlook, PowerPoint, Word, Excel, Teams, SharePoint, and OneDrive), Kofax Power PDF/Adobe Acrobat, and an understanding of business processes and requirements. Build strong relationships with peers and cross-functionally with partners outside of the assigned group as necessary to enable effective team operations.
Farther
Vero Beach, FL
Farther's founders are leaders and innovators from the private wealth industry who possess a unique blend of traditional wealth management, fintech, and technology production expertise. Farther is a rapidly growing RIA that combines expert advisors with cutting-edge technology - delivering a comprehensive, tailored wealth management experience.
Waste Connections
$25 - $27
Yakima, WA
Location:** Yakima, WA **Company:** Yakima Waste - A Waste Connections Company Yakima Waste is seeking a motivated and detail-oriented **Bookkeeper Admin** to join our team in Yakima, WA. This role is ideal for someone who enjoys supporting others, thrives in a fast-paced environment, and takes pride in accuracy and organization.
Danos, LLC
Spring, Texas
Schedule meetings, organize logistics for internal and external meetings, including conference room bookings, catering and visitor access requests. Coordinate and manage the schedules of the executive and other senior leaders, ensuring availability for collaboration with collaborators and meeting project deadlines.
EASTER SEALS WEST GEORGIA INC
COLUMBUS, GA
Must be able to multi-task, respond to emergency requests on short notice and complete assignments in a timely manner according to deadlines determined by either the Personnel Manager, CEO or department heads. Under general supervision of the Personnel Manager and CEO, the Personnel Assistant is responsible for administering policies and procedures relating to all phases of human resources activity within Easterseals West Georgia.
Ultimate Staffing Services
$25 - $26.4
Somerset, New Jersey
The ideal candidate will be detail‑oriented, customer‑focused, and comfortable managing service requests from intake through resolution. Ultimate Staffing is assisting a well‑established and growing client in Somerset, NJ in their search for a Service Administrator.
Grady County Schools
Cairo, GA
Acts as liaison betweenthe special education office andthe general public by conveyinginformation concerning rules, regulations, policies, and laws; greets and directs visitors. Responsible formaintainingspecial educationstudent records.
Floowi
Weston, Florida
Their work spans services such as website design, paid advertising, social media, and photo/video content production, delivered through a hands-on, studio-style service model. This role focuses on assisting with product description copywriting, quality-checking content and website pages, and helping coordinate administrative responsibilities as needed.
Northpoint Recovery Holdings, LLC
$21 - $25
Loveland, CO
Now celebrating 10 years of growth in 2025, Northpoint is a leading behavioral healthcare provider offering evidence-based treatment for adults with substance use and co-occurring disorders through the Northpoint Recovery brand, and mental health treatment for adolescents through Imagine by Northpoint. This person will ensure the proper reception of all patients, clients, and visitors into the facility and greet all incoming patients, visitors, and staff with a friendly, smiling face and a helping hand.
Northpoint Recovery Holdings, LLC
$19 - $21
Meridian, ID
Now celebrating 10 years of growth in 2025, Northpoint is a leading behavioral healthcare provider offering evidence-based treatment for adults with substance use and co-occurring disorders through the Northpoint Recovery brand, and mental health treatment for adolescents through Imagine by Northpoint. This person will ensure the proper reception of all patients, clients, and visitors into the facility and greet all incoming patients, visitors, and staff with a friendly, smiling face and a helping hand.
Northeast Health Services
$25 - $27
Fitchburg, MA
As the heart of our clinics – providing support for our clients as well as our team members, your responsibilities will range from handling client calls by answering questions, finding solutions to issues, scheduling, answering concerns or complaints and providing essential information. Collaborate with departmental leaders to identify training needs and develop tailored onboarding plans for new PMAA hires, optimizing their integration into the team and maximizing productivity from inception.
Environmental Designers Irrigation
Wall Township, NJ
Your workdays will look different depending on business needs, but you can expect to answer phone calls, schedule service appointments, complete accurate data entry, and more. Based in Monmouth County, we service irrigation systems in a vast area encompassing New Jersey as well as parts of Pennsylvania and New York.
Doug Anderson Plumbing And Heating
Billerica, MA
Familiarity with office software and workflow systems such as Google Workspace, CRM platforms, or scheduling tools (Service Titan knowledge is a plus). Your day will also include office tasks like entering data, keeping files organized, and helping the office stay tidy.
Beacon Hill Staffing Group, LLC
Philadelphia, PA
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com. Our client, a leading international advisory, broking, and solutions company, is seeking a Facilities Services Assistant to support daily office operations and serve as a key point of contact for employees, visitors, and vendors.
Hackensack Meridian Mountainside Medical Center
Montclair, New Jersey
Jobot
$40 - $45
Irvine, CA
Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at jobot.com/legal. This is a high‑level contract role ideal for an experienced legal assistant who can step in with minimal ramp‑up and provide seamless support to multiple attorneys in an active litigation practice.
Brookfield Properties
$23 - $27
Newark, CA
The Administrative Assistant interacts with the general public, merchants, tenants, in-house facilities technicians, third-party contractors including housekeeping and security, and other persons servicing the mall, its merchants and tenants. + Supports the day-to-day management of the mall including general office work such as file organization, fulfilling written requests, answering phones, greeting guests, word processing, distributing mail, purchasing and replenishing supplies.
redShift Recruiting
$20 - $23
Clifton Park, NY
This role serves as the first point of contact for visitors and callers while providing essential administrative and logistical support to multiple departments. Our well-established organization is seeking a reliable and organized Administrative Assistant to support daily office operations.