Administrative Assistant Jobs in the United States
Asset Living
$20 - $22
Omaha, NE
in all directions, lift and place objects up to 25 lbs, operate machinery or power tools, operate motor vehicles and/or golf carts, identify and inspect objects, be able to work overtime, weekends, night hours (emergencies) work in small and/or enclosed spaces, traverse flat and non-flat terrain, work in extremely low or high temperatures, work in outdoor environments such as precipitation and wind, be exposed to hazardous chemicals. The employee is occasionally required to ascend/descend ladders, stairs, scaffolding, ramps, step stools, and the like, move self into different positions to accomplish tasks in various environments including tight and confined spaces, work in an overhead position and reach, adjust or move objects of up to 25 lbs.
Winter Park Recruiting
Los Angeles, CA
Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients. Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management.
Winter Park Recruiting
Los Angeles, CA
Excellent written and verbal communication skills including superior grammar, spelling, and punctuation that enable the incumbent to work with top level management and other executive level clients. Assists Office Administrator with obtaining coding and approval for vendor invoices including processing client invoices accurately with information provided by management.
OpenSpace
$81000 - $100000
San Francisco, CA
The determination of this anticipated Base Salary involves the consideration of many factors in making compensation decisions including but not limited to: location of candidate, unique skill sets, experience, training, performance, licensure and certifications, as well as other business and organizational needs. OpenSpace is seeking a highly organized and proactive Administrative Assistant to support day-to-day office operations and coordinates and plans internal events.
Yamaha Motor Corporation, U.S.A.
Kennesaw, GA
Handle the daily administrative operations of the Sales organization, including directing calls, managing correspondence, ordering office supplies, coordinating travel and hotel arrangements, processing purchase and check requests, maintaining contact and distribution lists, and handling inbound and outbound mail. By providing consistent administrative, reporting, and budget coordination support, the Administrative Assistant enables the sales team to focus on customer relationships, revenue growth, and executing Yamaha's sales strategies effectively.
St. Luke's University Health Network
Allentown, PA
Communicates and coordinates with providers or Care Team regarding hospital discharge, Emergency Department visits, consulting physicians, community resources, disease management, patient self-management, patient and/or family education on chronic conditions, and labs or other testing as well as specialist visits. 4. Provides other patient care services as needed/directed: keeps exam rooms clean; maintains clinical supplies in exam rooms; cleans and autoclaves contaminated instruments ; gives injections or immunizations within State guidelines.
St. Luke's University Health Network
Tamaqua, PA
Communicates and coordinates with providers or Care Team regarding hospital discharge, Emergency Department visits, consulting physicians, community resources, disease management, patient self-management, patient and/or family education on chronic conditions, and labs or other testing as well as specialist visits. Provides other patient care services as needed/directed: keeps exam rooms clean; maintains clinical supplies in exam rooms; cleans and autoclaves contaminated instruments ; gives injections or immunizations within State guidelines.
St. Luke's University Health Network
Easton, PA
Communicates and coordinates with providers or Care Team regarding hospital discharge, Emergency Department visits, consulting physicians, community resources, disease management, patient self-management, patient and/or family education on chronic conditions, and labs or other testing as well as specialist visits. 4. Provides other patient care services as needed/directed: keeps exam rooms clean; maintains clinical supplies in exam rooms; cleans and autoclaves contaminated instruments ; gives injections or immunizations within State guidelines.
St. Luke's University Health Network
Bethlehem, PA
Communicates and coordinates with providers or Care Team regarding hospital discharge, Emergency Department visits, consulting physicians, community resources, disease management, patient self-management, patient and/or family education on chronic conditions, and labs or other testing as well as specialist visits. Provides other patient care services as needed/directed: keeps exam rooms clean; maintains clinical supplies in exam rooms; cleans and autoclaves contaminated instruments ; gives injections or immunizations within State guidelines.
Tricon Solutions
Universal City, California
Prepares and processes P-card and expense reports in accordance with established divisional travel policy guidelines; Ensures the timely processing of expenses utilizing the latest electronic processes for payment to corporate credit card. Summary: The Administrative Assistant is responsible for managing schedules, coordinating meetings and handling travel arrangements for an SVP in Brand Marketing.
TNBR Careers
Nashville, Tennessee
25% - Organize, prepare, compile, and distribute monthly, quarterly, and annual summary reports, which may include, but are not limited to, internal audit activities performed by campus and SWIA auditors, external compliance reports, president’s expense schedules prepared by colleges, to appropriate individuals, including the TBR Audit Committee, Board members, and TBR or college management or staff. 15% - Perform the business support activities for the office such as maintaining current office procedures, monitoring the office’s budget, and reconciling monthly expense reports, processing contracts and travel reimbursements, purchasing supplies, tracking leave, and making training and travel arrangements.
Goldbelt Glacier Health Services, LLC
Wapato, WA
Knowledge of the duties, priorities, commitments, policies and program goals of the staff sufficient to perform assignments such as reviewing publications, directives and other materials which may affect the branch and taking appropriate follow-up action; and to anticipate and prepare materials that supervisors need in order to respond to correspondence or phone calls. Perform a wide variety of general clerical work including the maintenance of accurate and detailed records and files, function as receptionist for calls coming into the main agency phone number, verifying accuracy of information, researching discrepancies, and recording information.
Prestige Staffing
Sarasota, FL
This is a hands-on role that ensures smooth patient flow, accurate documentation, and professional care delivery as part of a collaborative healthcare team. We are hiring a BilingualMedical Assistant to support both clinical and administrative functions in a busy primary care setting.
Benchmark Human Services
Shelton, CT
Assist with the day-to-day operations of the program in a sound businesslike manner, including supervising staff, identifying and assisting families of eligible children, networking with community partners and collaborating with school districts and other community resources. Prefer education in one of the following: Early Childhood Special Education, Early Childhood Education, Elementary Education, Child/Human Development, Social Work, Public Health, Sociology, Nursing, Behavior analysis or Psychology, with an emphasis in behavior analysis.
Prestige Staffing
Mount Dora, FL
This is a hands-on role that ensures smooth patient flow, accurate documentation, and professional care delivery as part of a collaborative healthcare team. We are hiring a Bilingual Medical Assistant to support both clinical and administrative functions in a busy primary care setting.
CornerStone Staffing
$18.47
Greater Carrollwood, FL
Role Impact: The Escrow Assistant supports the successful completion of residential real estate transactions by ensuring accurate documentation, timely communication, and smooth coordination throughout the escrow closing process. This role directly impacts customer satisfaction, compliance, and operational efficiency by maintaining organized files, processing closing documentation, and supporting escrow officers with critical administrative tasks.
APTIM
$22.12 - $36.54
Linden, NJ
APTIM Federal Services, LLC is committed to providing an extensive range of benefits that protect and promote the health and financial well-being of our employees and their families through the APTIM Benefits Marketplace https://aptim.makeityoursource.com/ . Compensation depends on several factors including: experience, education, key skills, geographic location of the position, client requirements, external market competitiveness, and internal equity among other employees within APTIM.
The Dawes Arboretum
$18 - $21
Newark, OH
Administrative Assistants ensure smooth day-to-day operations by managing branch communications, coordinating schedules, supporting processes, maintaining records, and serving as welcoming first points of contact for staff, volunteers, and external visitors. At The Dawes Arboretum our staff members are dedicated team players, determined problem solvers, and resourceful stewards who are committed to an atmosphere of respectful, honest and open communication.
Affordable land scaping services
Tucker, Georgia
Our team of experienced professionals is dedicated to creating beautiful outdoor spaces that enhance the value and appeal of our clients' properties. Affordable Landscaping Services is a leading provider of high-quality landscaping services for residential and commercial properties.
Advanced Micro Devices, Inc
Austin, Texas
We push the limits of innovation to solve the world’s most important challenges—striving for execution excellence, while being direct, humble, collaborative, and inclusive of diverse perspectives. Grounded in a culture of innovation and collaboration, we believe real progress comes from bold ideas, human ingenuity and a shared passion to create something extraordinary.
Texas Tech University
$17.69 - $22.98
Lubbock, TX
This position plays a key role in maintaining efficient daily operations, supporting departmental programs, and assisting students and staff with administrative processes. Oversee departmental property management, including tracking inventory, maintaining accurate records, and ensuring proper assignment and accountability of university assets.
Top Metal Solutions, LLC
Adkins, TX
About Top Metal Solutions Top Metal Solutions specializes in high-quality metal solutions, including racks, structural fabrication, CNC cutting, welding, and coating services. With operations in both the U.S. and Mexico, we pride ourselves on delivering customized metal solutions to meet our clients' needs in various industries.
Legacy Staffing
Bakersfield, California
This role plays a key part in supporting Inspection and Operations teams by leading daily administrative activities, overseeing billing and financial support functions, managing payroll and timekeeping processes, and ensuring accuracy, compliance, and operational continuity. Legacy Staffing is seeking a highly organized and detail-oriented Administrative Assistant on behalf of our client.
ExpertHiring
Atlanta, GA
You will play a critical role in managing filings, coordinating case materials, and ensuring seamless administrative operations within a high-performing legal team. As a Litigation Administrative Assistant, you will provide comprehensive support to attorneys handling civil litigation matters in both federal and state courts.
South Seas
Captiva Island, FL
This role independently manages core HR processes, supports employee lifecycle activities, ensures compliance and data accuracy, and serves as a knowledgeable point of contact for employees and leaders. The 330-acre retreat and wildlife nature preserve on the Florida Gulf Coast offers elevated coastal experiences and world-class amenities designed to appeal to a multitude of guests.
Ultimate Staffing Services
$29
Woodland Hills, California
This role ensures that IT operations run efficiently by managing records, tracking assets, supporting purchasing and vendor coordination, and facilitating clear communication between IT staff and the broader organization. The position does not perform technical engineering or systems administration but plays a critical role in enabling IT staff to focus on core technical responsibilities.
Ultimate Staffing Services
$22 - $25
Escondido, California
This role requires a candidate who is detail-oriented and can handle multiple administrative tasks efficiently while providing exceptional support in a construction setting. Ultimate Staffing is actively seeking a dedicated Bilingual Construction Administrative Assistant to join a dynamic team in Escondido.
Nelson Mullins Riley & Scarborough, LLP
Orlando, Florida
Overview: The Orlando office of an Am Law 100 law firm seeks an Administrative Assistant that has experience supporting Corporate Attorneys to provide an elevated level of administrative support and assistance to a busy team of corporate legal professionals. This role will require exceptional proficiency with Microsoft Office Suite (Excel, PowerPoint, and Word), the ability to learn and utilize technology, and strong attention to detail when reviewing documents.
btyDENTAL
Anchorage, AK
The Administrative Assistant plays a vital role in the efficient functioning of a dental office by providing administrative and clerical support to ensure a smooth workflow. Operate telephone switchboard to answer, screen and forward calls, providing information, taking messages and scheduling appointments.
SDVInternational
$15 - $17
Miami, FL
However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. Ability to apply common sense understanding to carry out instructions furnished in written, orally, or in diagram form and the ability to deal with problems involving difficult situations are required.
Upbring
Pearland, TX
Provide general administrative support as directed by the Regional Director including preparation of reports upon request; preparing materials for meetings and events; recording meeting minutes; answering phones and routing calls or taking messages; scanning, faxing, copying, and printing; distribute mail, process outgoing mail, and arrange for courier services as needed . While performing this position the employee with or without reasonable accommodation should have the ability to walk, stand, sit, kneel, speak, and hear with aid, see, read, reach with arms and hands, lift and/or move up to specified weight, and use equipment that is essential to performing the job, such as a computer, copier, fax machine, telephone, and automobile, if applicable.
Work Rocket
Phoenix, AZ
This role will support various administrative functions to ensure smooth daily operations and efficient workflow across departments. Familiarity with administrative processes in construction, logistics, or similar industries (a plus, but not required).
Curtis Contracting, Inc.
West Point, VA
The Project Administrative Assistant provides essential administrative and clerical support to project managers, superintendents, and other team members involved in highway construction projects. This role is responsible for maintaining project documentation, ensuring contract compliance, generating and managing subcontracts and purchase orders, and assisting in generating monthly progress billings.
First Command Financial Services, Inc.
Fort Worth, TX
The Administrative Assistant is a critical component of the team providing high-level, comprehensive administrative support to multiple Senior Vice Presidents and performing a wide range of administrative and clerical duties to assist and support the department to ensure an efficient and effective workflow is maintained. Should be detail-oriented; possess good organization and follow-up skills and be able to prioritize and adjust focus as required to meet deadlines and accommodate time-sensitive deliverables.
Learn & Play Montessori
Danville, CA
The Administrative Assistant is also responsible for performing routine clerical and administrative functions such as drafting correspondence, scheduling facility tours and appointments, organizing and maintaining records and providing general information to student families and visitors. Learn & Play Montessori aims to be one of the best Montessori schools in the greater San Francisco Bay Area.
IDEA Public Schools
Austin, TX
Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition-free, Pre-K-12 public charter schools in the United States. What We OfferCompensation: Compensation for this role is set at an hourly rate ranging between $16.90 for 0 years of experience and $20.80.Other Benefits:We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children.
IDEA Public Schools
Austin, TX
Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition-free, Pre-K-12 public charter schools in the United States. IDEA serves nearly 80,000 college-bound students in 137 schools across Texas, Florida, Ohio, and is on-track to maintain its legacy of sending 100% of its graduates to college.
System One
$23 - $30
Los Angeles, California
This role manages confidential information, coordinates departmental operations, and ensures documentation and administrative activities comply with regulatory and corporate requirements. The Administrative Assistant III provides advanced administrative, organizational, and customer service support to departmental leadership and staff.
Taco Bell
$16.38 - $19.38
Las Vegas, NV
Assistant Managers should have strong leadership qualities and organizational skills with a confident, professional manner, and can give clear detailed instructions, exhibit strong time management skills and good problem-solving and decision-making skills. · Oversees team members and Shift Managers to ensure they complete all assigned duties and consistently serve safe, high quality food in a timely, friendly manner.
Flowserve Corporation
Irving, TX
Coordinates team activities to ensure project milestones are achieved, providing feedback to business leaders, suppliers, vendors and other stakeholders as appropriate and guidance on projects managed by business leaders. We support 10,000+ customers worldwide, creating products to meet the needs of our customers who are supplying energy, fresh water, pharmaceuticals and other essentials to consumers, businesses and governments globally.
Namauu Technological and Industrial
San Antonio, TX
Be a part of a first of its kind team utilizing DevSecOps technology to rapidly deliver capabilities to support a wide range of DoD missions in the heart of downtown San Antonio. The Administrative Assistant will provide receptionist services in addition to administrative, travel, clerical, and accounting support to program staff and keep official program records.
Battelle Memorial Institute
Columbus, OH
_Battelle may require employees, based on job duties, work location, and/or its clients’ requirements to follow certain safety protocols and to be vaccinated against a variety of viruses, bacteria, and diseases as a condition of employment and continued employment and to provide documentation that they are fully vaccinated. + Balance life through a compressed work schedule : Most of our team follows a flexible, compressed work schedule that allows for every other Friday off—giving you a dedicated day to accomplish things in your personal life without using vacation time.
FedWriters, Inc.
Fort Meade, Maryland
Join our team as an Administrative Assistant and support the Department of Defense Cyber Defense Command (DCDC) by providing comprehensive administrative support to the Joint Force Headquarters directorates. FWI has been recognized as a Top Workplace by the Washington Post in 2024 and 2025, offering excellent growth opportunities in a collaborative environment.
SB Clinical Practice Management
$25.27 - $31.58
STONY BROOK, New York
StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Clinical Practice Management Plan employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits.
Quadel Consulting & Training
Miami, FL
Maintain and update inspection schedules, customer communications and other relevant data using property management and office systems (e.g., Yardi, Emphysis Elite, MRI, Microsoft Office Suite). Responsibilities may include, but are not limited to inspection scheduling, customer and team member communication, data entry, document preparation and coordination of routine office tasks.
Endeavor Health
$20.69 - $30
Elmhurst, IL
Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals - Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) - all recognized as Magnet hospitals for nursing excellence. Certification : Current certification or registration through American Association of Medical Assistants (AAMA), American Registry of Medical Assistants (ARMA), American Medical Technologies (AMT), National Center for Medical Assistants (NCMA), American Medical Certification Association (AMCA) or National Center for Competency Testing (NCCT), National Health career Association (NHA), required .
Rising Medical Solutions
Chicago, IL
The Injury Coordinator (working title: Medical Administrative Assistant) works in a remote office setting to: Manage and/or assign files to appropriate staff member and initiate appropriate verbal and/or written contacts with employers, clients, claimants, and medical providers. Join our medically-based concierge service and early intervention program and help impact injured workers lives by coordinating services, providing resources to our constituencies, and helping people when they need it most.
SESI Consulting Engineers
Parsippany, NJ
Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively. Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
Volt
$40 - $44.44
New York, NY
Provide additional administrative and office support such as setting up video calls, booking conference rooms, answering incoming phone calls, detailing messages, distributing mail, scanning and tracking documents, maintaining subscriptions, communicating to the department about events and trainings, and ordering supplies. The ideal candidate has the ability to complete a high volume of tasks with creative resourcefulness and little guidance, a strong attention to detail, outstanding interpersonal and communication skills, the ability to exercise good judgment, and confidentiality.
MedStar Health
$100588 - $180419
Baltimore, MD
In the absence of the Director of Nursing, maintains communication with the Senior Director of Nursing and Patient Care Services, unit-based associates, Medical Director, providers, other nurse leaders, and personnel from other departments for the purpose of coordinating operations among the unit/department, clinical nursing division, and hospital/entity. Maintains knowledge of current trends and developments in the fields of nursing and health care through a variety of professional activities including, but not limited to, reading the appropriate literature, attending related seminars and conferences, and maintaining membership in professional nursing associations.