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The Office Manager / Executive Assistant provides high-level administrative and operational support to the Executive Director and serves as the primary coordinator for Board of Directors and committee meetings. The position blends executive support, board governance logistics, and day-to-day office management, helping Teton Science Schools operate smoothly and efficiently.

<p/><h1>Office Manager / Executive Assistant</h1><p><strong>Classification:</strong> Full Time, Exempt </p><p><strong>Program(s):</strong> Central Admin: Office Manager / Executive Assistant </p><p><strong>Reports To:</strong> Executive Director </p><p><strong>Location:</strong> Teton Science Schools  - Jackson Campus, Jackson, WY - in person / in office</p><p><strong>Work Schedule:</strong> M-F 9-5pm with occasional nights and weekends </p><p><strong>Certification:</strong> First Aid, CPR, AED (required within 2 months of hire) </p><p><strong>Project Description/Code:</strong> CA.Jackson.Support</p><h2>Position Purpose</h2><p>The Office Manager / Executive Assistant provides high-level administrative and operational support to the Executive Director and serves as the primary coordinator for Board of Directors and committee meetings. This role is responsible for ensuring strong internal organization, excellent stakeholder communication, and a welcoming, professional front office experience. The position blends executive support, board governance logistics, and day-to-day office management, helping Teton Science Schools operate smoothly and efficiently.</p><h2>Key Qualifications</h2><ul><li>Professional, highly developed written, verbal, and interpersonal communication skills.</li><li>Ability to work effectively with a wide range of individuals including Board members, school leaders, faculty, staff, families, donors, community partners, and the public.</li><li>Accessible, approachable, and welcoming, with exceptional discretion and confidentiality when handling sensitive information and complex situations.</li><li>Highly organized with strong attention to detail; capable of managing multiple priorities and anticipating needs.</li><li>Ability to work independently, proactively coordinate across teams, and follow through on deadlines without reminders.</li><li>Strong aptitude with technology; proficiency with Google Workspace, Microsoft Office, calendars, document management, video conferencing, and related systems.</li><li>Experience supporting executives and/or boards (preferred), including meeting minutes, agendas, and follow-up tracking.</li></ul><h2>Core Responsibilities</h2><h3>1) Executive Director Support</h3><ul><li>Manage and optimize the Executive Director’s calendar, including scheduling, prioritization, and coordination of internal and external meetings.</li><li>Prepare the Executive Director for meetings by organizing briefings, materials, agendas, and background information.</li><li>Draft, edit, and format emails, memos, presentations, and reports on behalf of the Executive Director.</li><li>Track action items and commitments from leadership meetings; ensure timely follow-up and completion.</li><li>Serve as a trusted administrative partner, maintaining confidentiality and exercising sound judgment at all times.</li></ul><h3>2) Board & Committee Meeting Management (End-to-End)</h3><ul><li>Serve as the primary point of contact and administrative liaison for the Board of Directors and board committees.</li><li>Build and maintain the annual board/committee meeting calendar; coordinate dates, locations, technology, and logistics.</li><li>Gather agenda items from the Executive Director, senior leaders, committee chairs, and relevant presenters.</li><li>Compile, format, and distribute board packets in advance (agenda, minutes, reports, resolutions, dashboards, and attachments).</li><li>Attend all Board and committee meetings to record thorough minutes, including attendance, motions, proposals, and resolutions, following correct governance protocols.</li><li>Produce and distribute meeting minutes promptly; track follow-up action items and ensure owners are assigned and deadlines are met.</li><li>Support onboarding of new board and committee members, maintaining orientation materials, access instructions, and board documentation.</li><li>Maintain organized board records and archives, including historical minutes and materials required for audits or compliance.</li></ul><h3>3) Office Management & Front Desk Operations</h3><ul><li>Serve as the main front office presence, ensuring a professional, welcoming environment for staff, families, visitors, and vendors.</li><li>Answer phones and route calls appropriately; manage general inquiries with professionalism and responsiveness.</li><li>Manage incoming/outgoing mail and deliveries; maintain consistent document handling and distribution practices.</li><li>Coordinate office systems and supplies (inventory, ordering, equipment coordination, shared spaces, basic troubleshooting).</li><li>Support planning and hosting of staff meetings, trainings, and school/community events—including room setup, technology support, hospitality, and materials.</li><li>Maintain shared office calendars and coordinate facility/meeting space scheduling as needed.</li></ul><h3>4) Communication Liaison</h3><ul><li>Act as a liaison between the Executive Director, Board members, and internal/external stakeholders.</li><li>Provide professional, courteous responses to questions and requests; route issues appropriately and ensure closure.</li><li>Support internal communications by drafting or editing messages, announcements, and documents at the request of leadership.</li><li>Provide accurate materials and updates for Board member information (including website updates as needed).</li></ul><h3>5) Recordkeeping, Documentation & Processing</h3><ul><li>Maintain organized digital and physical filing systems and documentation protocols.</li><li>Track key annual renewals, deadlines, and required submissions; coordinate with responsible staff to ensure timely completion.</li><li>Promptly process invoices for payment per established systems and approvals.</li><li>Support executive payroll approvals and time-off tracking as assigned (vacation, sick, and other leave), maintaining confidentiality and accuracy.</li><li>Create meeting agendas, capture action items, and maintain follow-up trackers to ensure strong organizational execution.</li></ul><h2>Working Conditions & Physical Requirements</h2><ul><li>Ability to sit, type, write, and communicate for sustained periods.</li><li>Ability to move around campus to support meetings, staff gatherings, and events.</li><li>Capable of visiting indoor and outdoor program/classroom spaces across all four seasons.</li><li>Primary work location is the Teton Science Schools Jackson Campus; occasional local travel may be required for meetings/events.</li></ul><h2>Other Duties</h2><p>This job description is not intended to be all-inclusive. The employee may be required to perform other job-related duties as assigned, consistent with organizational needs and in compliance with federal and state laws.</p>

Teton Science Schools, Inc.

Office Manager / Executive Assistant

HiringThing

FULL_TIME

Compensation, Benefits & Schedule Annual Salary: $65,000 - $70,000 Benefits Paid time off such as PTO, sick days, and vacation days Health, Dental, and Vision insurance Retirement benefits or accounts Healthcare spending or reimbursement accounts, such as HSAs, FSAs, and HRAs Tuition reimbursement Workplace perks such as recreation activities, food and coffee, and flexible work schedules Schedule Full Time Wednesday / Thursday days off Friday - Tuesday 9am - 5pm in office APPLY NOW Jean Abapo2026-05-05T03:31:01+00:00 Contact Usrecruiting@bettertalent.com +1407-279-0724 Book a Demo Copyright 2025 Better Talent | All Rights Reserved Page load link var fusionNavIsCollapsed=function(e){var t,n;window.innerWidth{e.classList.remove('no-wrapper-transition')},400),e.classList.remove('loading')},fusionRunNavIsCollapsed=function(){var e,t=document.querySelectorAll('.awb-menu');for(e=0;e window. Our Villa Rental Consultants help shape experiences that become lasting memories, whether that’s guiding a family toward the right home for a milestone trip, helping guests make the most of their time in Jackson Hole, or creating the kind of thoughtful, seamless stay that leaves people genuinely happy and eager to return.

Company Overview The Clear Creek Group is a well-established luxury vacation rental and property management company based in Jackson Hole, Wyoming, with more than 20 years of operating history. We represent a highly selective portfolio of distinctive homes and serve a discerning clientele who value discretion, responsiveness, and genuine local expertise. This role is about more than placing guests in beautiful homes. Our Villa Rental Consultants help shape experiences that become lasting memories, whether that’s guiding a family toward the right home for a milestone trip, helping guests make the most of their time in Jackson Hole, or creating the kind of thoughtful, seamless stay that leaves people genuinely happy and eager to return. It is relationship-driven hospitality rooted in care, attention, and authenticity. Our team works with well-traveled, appreciative clients and collaborates closely across departments to deliver consistently high-quality experiences. While expectations are high, we are equally thoughtful about balance, clear communication, and treating people with respect. Team members are well supported with leadership that values experience, good judgment, and professionalism. For individuals coming from luxury hotels, private aviation, or high-end travel advisory roles, this position offers the opportunity to apply those skills in a more personal, relationship-based setting while still maintaining structure, consistency, and quality of life. The Clear Creek Group offers a stable, reputable environment and a long-term opportunity to grow within a close-knit, highly professional team. Position Summary The Clear Creek Group is seeking a dedicated and detail-oriented Bilingual (Spanish /English) Executive Housekeeping Assistant to support our housekeeping operations in Jackson, WY. This role is ideal for someone who thrives on structure, consistency, and ensuring that every detail is executed flawlessly. You'll play a vital role in coordinating daily housekeeping schedules, managing inventory, supporting payroll processes, and serving as a reliable point of contact for our housekeeping team. Working closely with the Executive Housekeeping Manager, you'll help maintain the high standards our guests and homeowners expect while ensuring smooth operations across our luxury property portfolio. If you're organized, dependable, and ready to contribute to a team that values precision and follow-through, we'd love to hear from you. Responsibilities Support the Executive Housekeeping Manager with day-to-day coordination of the housekeeping department. Schedule cleanings, inspections, and related tasks in Breezeway to ensure homes are prepared accurately and on time. Update housekeeping schedules based on new and changing reservations, including short-notice adjustments. Communicate regularly with housekeeping staff, supervisors, and internal departments regarding daily needs and priorities (bilingual communication preferred). Coordinate with Villa Rental and Operations teams to support housekeeping-related guest and homeowner needs. Monitor housekeeping supply levels in Breezeway and, through the Warehouse Coordinator, ensure inventories remain stable and well stocked. Assist with ordering linens, towels, and housekeeping supplies, including rental linens and company backstock. Support payroll processing for housekeeping staff, including mileage reimbursement and overtime tracking. Pull productivity, billing, and KPI reports related to housekeeping operations. Assist with forecasting departmental needs and seasonal staffing requirements. Coordinate and schedule seasonal deep cleans and special projects. Oversee daily tasks of the housekeeping supervisor and provide support as needed. Manage warehouse operations and housekeeping logistics when the Executive Housekeeping Manager is out of the office. Ensure proper handling of linens and towels for homeowner and company-managed homes, following established protocols. Be able to step into the duties of the Executive Housekeeping Manager as needed to maintain continuity of operations. Assist other departments with operational tasks as demand dictates to support overall guest service and company needs. Required Qualifications Minimum of 2 years of experience in housekeeping operations, hospitality operations, facilities coordination, logistics, or a closely related operational role. Proven experience scheduling and coordinating teams or vendors in a fast-paced environment with changing priorities. Demonstrated strong organizational skills and attention to detail, with the ability to manage multiple tasks simultaneously. Experience using operational software or scheduling systems (e.g., Breezeway, property management systems, workforce scheduling tools, or similar). Comfort working with reports, payroll-related data, and basic operational metrics, including time tracking and productivity reporting. Ability to communicate clearly and professionally with team members and internal departments; bilingual (English/Spanish) communication skills strongly preferred. Reliable availability for a full-time, year-round schedule, including weekends as outlined in the position schedule. Ability to work independently while following established procedures and guidelines. Strong problem-solving skills with sound judgment in time-sensitive situations. Authorization to work in the United States and ability to pass standard employment screening. Compensation, Benefits & Schedule Annual Salary: $65,000 - $70,000 Benefits Paid time off such as PTO, sick days, and vacation days Health, Dental, and Vision insurance Retirement benefits or accounts Healthcare spending or reimbursement accounts, such as HSAs, FSAs, and HRAs Tuition reimbursement Workplace perks such as recreation activities, food and coffee, and flexible work schedules Schedule Full Time Wednesday / Thursday days off Friday - Tuesday 9am - 5pm in office APPLY NOW Jean Abapo2026-05-05T03:31:01+00:00 Contact Usrecruiting@bettertalent.com +1407-279-0724 Book a Demo Copyright 2025 Better Talent | All Rights Reserved Page load link var fusionNavIsCollapsed=function(e){var t,n;window.innerWidth{e.classList.remove('no-wrapper-transition')},400),e.classList.remove('loading')},fusionRunNavIsCollapsed=function(){var e,t=document.querySelectorAll('.awb-menu');for(e=0;e window.RS_MODULES = window.RS_MODULES || {}; window.RS_MODULES.modules = window.RS_MODULES.modules || {}; window.RS_MODULES.waiting = window.RS_MODULES.waiting || []; window.RS_MODULES.defered = true; window.RS_MODULES.moduleWaiting = window.RS_MODULES.moduleWaiting || {}; window.RS_MODULES.type = 'compiled'; {'prefetch':[{'source':'document','where':{'and':[{'href_matches':'/*'},{'not':{'href_matches':['/wp-*.php','/wp-admin/*','/wp-content/uploads/*','/wp-content/*','/wp-content/plugins/*','/wp-content/themes/Avada-Child-Theme/*','/wp-content/themes/Avada/*','/*\\?(.+)']}},{'not':{'selector_matches':'a[rel~=\'nofollow\']'}},{'not':{'selector_matches':'.no-prefetch, .no-prefetch a'}}]},'eagerness':'conservative'}]} _linkedin_partner_id = '3472234'; window._linkedin_data_partner_ids = window._linkedin_data_partner_ids || []; window._linkedin_data_partner_ids.push(_linkedin_partner_id); (function(l) { if (!l){window.lintrk = function(a,b){window.lintrk.q.push([a,b])}; window.lintrk.q=[]} var s = document.getElementsByTagName('script')[0]; var b = document.createElement('script'); b.type = 'text/javascript';b.async = true; b.src = 'https://snap.licdn.com/li.lms-analytics/insight.min.js'; s.parentNode.insertBefore(b, s);})(window.lintrk); { '@context': 'http://schema.org/', '@type': 'JobPosting', '

Better Talent

Bilingual Executive Housekeeping Assistant

Aviation Industry

Billing

Business Continuity Planning (BCP)

Communication Skills

Compensation and Benefits

Detail Oriented

English Language

Executive Assistant Skills 

Facilities Management

Follow Through

Forecasting

Healthcare Reimbursement

Housekeeping/Cleaning

Inventory Management

Kronos Workforce Scheduler

Leadership

Logistics

Metrics

Multilingual

Multitasking

Operational Support

Operations Management

Organizational Skills

Payroll Administration

Performance Metrics

Procedure Development

Product Demonstration

Project Tracking

Property Management

Property Rentals

Recreation

Reimbursement

Rentals

Schedule Development

Spanish Language

Staff Requirements

Time Management

Time Tracking

Tuition Reimbursement

Warehouse Coordination

Warehousing

This position will work closely with our Office Manager and leadership team to ensure daily operations run smoothly and financial documentation remains accurate and timely. As our workload continues to grow, we are seeking a full-time Office Operations & Accounting Support team member to strengthen our administrative and financial processes.

<p>Westwood Curtis is a Jackson, Wyoming–based heavy civil contractor specializing in underground utility infrastructure including water, sewer, and storm systems. As our workload continues to grow, we are seeking a full-time <strong>Office Operations & Accounting Support</strong> team member to strengthen our administrative and financial processes. This job is based in Jackson, Wy.</p><p>This position will work closely with our Office Manager and leadership team to ensure daily operations run smoothly and financial documentation remains accurate and timely.</p><p><strong>Position Overview</strong></p><p>This role provides operational and bookkeeping support within the office. The ideal candidate is organized, detail-oriented, and comfortable handling both administrative coordination and basic accounting responsibilities.</p><p>This is an opportunity to join a growing company where systems and processes are being strengthened to support long-term success.</p><p><strong>Key Responsibilities</strong></p><p><strong>Administrative Support</strong></p><ul style="list-style-type:disc"><li>Assist with daily office operations and documentation</li><li>Support communication between field and office staff</li><li>Help maintain organized project files and records</li><li>Assist with vendor coordination and document tracking</li><li>Provide general administrative support as needed</li></ul><p><strong>Accounting & Bookkeeping Support</strong></p><ul style="list-style-type:disc"><li>Assist with accounts payable and accounts receivable</li><li>Enter and reconcile transactions in QuickBooks</li><li>Support invoice preparation and billing coordination</li><li>Help track job cost coding and financial documentation</li><li>Assist with monthly financial reporting support</li><li>Coordinate documentation for CPA or external accountant as needed</li></ul><p><strong>Billing & Compliance Assistance</strong></p><ul style="list-style-type:disc"><li>Support timely and accurate client billing</li><li>Track receivables and assist with follow-up</li><li>Help maintain compliance documentation for municipal and client requirements</li></ul><p><strong>Qualifications</strong></p><ul style="list-style-type:disc"><li>Previous office administration experience required</li><li>Bookkeeping or accounting experience preferred</li><li>QuickBooks experience strongly preferred</li><li>Proficiency in Microsoft Office, particularly Excel</li><li>Strong organizational and time management skills</li><li>High attention to detail</li><li>Ability to manage multiple tasks in a construction-focused environment</li><li>Positive, team-oriented attitude</li></ul><p><strong>Position Details</strong></p><ul style="list-style-type:disc"><li>Full-time position</li><li>Competitive compensation based on experience</li><li>Opportunity for expanded responsibility as the company grows</li></ul><br/><br/><br/>#hc218031

Westwood Curtis Construction, Inc.

Office Assistant

Accounting

Accounts Payable

Accounts Receivable

Administrative Skills

Bookkeeping

Certified Public Accountant (CPA)

Construction

Document Tracking

Documentation

File Maintenance

Financial Reporting

Intuit Quickbooks

Maintain Compliance

Microsoft Excel

Microsoft Office

Office Management

Operations

Team Player

Hireclick

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Office Manager / Executive AssistantTeton Science Schools, Inc.

Bilingual Executive Housekeeping AssistantBetter Talent

Office AssistantWestwood Curtis Construction, Inc.

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