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Business Manager

As Business Manager and Registrar, you will play a vital leadership role in ensuring the financial health, compliance, and operational success of Orton Academy, allowing our educators to focus on transforming students' lives. The Business Manager plays a critical role in making this vision a reality by maintaining financial health, ensuring compliance, and supporting the daily needs of staff and students.

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ruleId[87] ruleCategoryId[GLOBAL_vulgar_prohibit] terms[minga]

Salary

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ACTIVE

<div>Job Title: Business Manager/RegistrarReports to: PrincipalAre you ready to be a key operations leader in a mission-driven school community?Orton Academy is searching for a dedicated, detail-oriented, and strategic Business Manager and Registrar to oversee financial operations, human resources, compliance, and school administration. This leadership role is essential in ensuring the operational efficiency and long-term sustainability of our specialized learning environment.At Orton Academy, we are committed to supporting students with dyslexia and other learning differences by providing structured literacy instruction and evidence-based interventions. As a small school, we rely on strong operational leadership to create a seamless, well-managed learning environment where students, educators, and families thrive. The Business Manager plays a critical role in making this vision a reality by maintaining financial health, ensuring compliance, and supporting the daily needs of staff and students.While this is an opening for the 2025-2026 school year, we are looking for an early hire to facilitate a smooth transition within the school operations.If you are a proactive leader with a strong background in school finance, HR administration, and operations management, we invite you to apply and help shape the future of Orton Academy. <h2>About Orton Academy</h2>Orton Academy is a groundbreaking 2-8 charter school authorized by D11 in Colorado Springs, CO. We are a regional leader in dyslexia education, utilizing research-based instruction to create personalized learning experiences that enable students to overcome learning challenges. Our curriculum is rooted in the science of reading and structured literacy, ensuring that students receive the targeted support they need to succeed.At Orton Academy, we don't just teach-we empower. Our students develop the skills, confidence, and strategies to navigate their academic journeys and beyond. Through individualized instruction, small class sizes, and a supportive learning environment, we are redefining what's possible for students with dyslexia.Learn more about our unique approach at <a href="https://ortonk8.org/" rel="nofollow">https://ortonk8.org</a> <h2>Philosophy and Vision Alignment</h2>Our Why:<ul><li>We exist to ensure that students with dyslexia have access to high-quality, research-based instruction tailored to their unique learning needs.</li><li>We believe that every student deserves the opportunity to develop confidence in their abilities and achieve their full potential.</li><li>We are committed to instilling hope, igniting purpose, and empowering students to succeed academically and personally.</li></ul>Our How:<ul><li>By implementing evidence-based instructional methods that prioritize the science of reading.</li><li>By fostering an inclusive, nurturing, and student-centered learning environment.</li><li>By equipping students with self-advocacy skills and strategies that empower them for lifelong success.</li></ul><h2>Our What:</h2><ul><li>We are a community of educators, students, and families committed to breaking down learning barriers and championing student success.</li><li>We provide specialized instruction tailored to the needs of students with dyslexia, ensuring they develop essential literacy and academic skills.</li><li>We ensure that every graduate leaves Orton Academy with the skills, confidence, and knowledge to excel in their future pursuits.</li></ul>As Business Manager and Registrar, you will play a vital leadership role in ensuring the financial health, compliance, and operational success of Orton Academy, allowing our educators to focus on transforming students' lives. Core ResponsibilitiesI. Financial Management<ul><li>Develop and manage the school's budget in collaboration with the Principal and finance team.</li><li>Oversee accounts payable and receivable.</li><li>Oversee Credit Card usage and assist in organizing documentation for reconciliation.</li><li>Reconcile and track petty cash and department budgets.</li><li>Ensure compliance with financial regulations and reporting requirements.</li><li>Support grant reporting and management, ensuring proper allocation of funds.</li><li>Closely work with the Minge Education Group Finance Team to ensure accurate documentation is collected and submitted in a timely manner.</li></ul>II. Human Resources Administration<ul><li>Oversee personnel records, including new hires, terminations, and staff changes.</li><li>Ensure that all employees are appropriately background checked and fingerprinted per Colorado statute.</li><li>Assist with onboarding and orientation of new employees.</li><li>Partner with Minga Education Group for HR compliance, payroll, and benefits administration.</li><li>Track employee leave balances, including sick and vacation time.</li><li>Track, enter and verify accurate employee timekeeping through the management of timecards.</li><li>Serve as the primary contact for employee benefits, including health insurance and retirement plans.</li><li>Track staff licensing, certification renewals, and employment compliance.</li><li>Assist with drafting and revising job descriptions.</li><li>Manage substitute teacher assignments and scheduling as needed.</li></ul>III. Registrar & Enrollment Management<ul><li>Oversee student enrollment processes, ensuring accuracy and adherence to school policies.</li><li>Maintain accurate student records and transcripts.</li><li>Ensure compliance with FERPA and other student privacy regulations.</li><li>Process student withdrawals and transfers, coordinating records requests.</li><li>Support state and federal reporting requirements for enrollment and attendance.</li></ul>IV. School Operations & Administrative Support<ul><li>Maintain office and school supplies, ensuring availability for staff and students.</li><li>Provide administrative support to the Principal and leadership team.</li><li>Assist in scheduling and communications for school-wide events and activities.</li><li>Greet and assist visitors, parents, and students in a professional and welcoming manner.</li><li>Support planning and execution of school events, including exhibitions, recruitment fairs, and staff engagement activities.</li></ul>V. Compliance & Facility Coordination<ul><li>Ensure compliance with all school policies, local, state, and federal regulations.</li><li>Manage and document facility drills, safety protocols, and emergency procedures.</li><li>Support coordination of facility rentals, vendor agreements, and maintenance needs.</li><li>Oversee records management for audits, accreditation, and compliance reporting.</li></ul> QualificationsEducation & Training:<ul><li>Bachelor's degree in Business Administration, Human Resources, Accounting, or a related field preferred.</li><li>PHR or SHRM Certified Professional credential preferred.</li></ul>Experience:<ul><li>Experience in financial management, HR administration, school operations, or business management.</li><li>Familiarity with school finance, charter school operations, compliance, and human resource functions is a plus.</li></ul>Knowledge, Skills & Abilities:<ul><li>Strong understanding of financial management, budgeting, and payroll processing.</li><li>Knowledge of human resource principles, employment law, and compliance requirements.</li><li>Excellent organizational, time management, and problem-solving skills.</li><li>Ability to handle sensitive information with confidentiality and professionalism.</li><li>Strong written and verbal communication skills.</li><li>Proficiency in Microsoft Office, Google Suite, and HR/payroll software.</li><li>Ability to work independently while collaborating effectively with staff and leadership.</li><li>Exceptional attention to detail and accuracy in managing records and finances.</li></ul> Work Environment & Physical Demands<ul><li>Some physical exertion required.</li><li>Required to sit and/or stand up for long periods of time.</li><li>Light work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force as frequently as needed.</li><li>Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is moderate; however, noise level may increase during periods of high student traffic.</li></ul><h2>Terms of Employment</h2><ul><li>Salary range: $45,000-$52,000/annually</li><li>Benefits:<ul><li>100% employer paid plans offered for employee health, dental and vision</li><li>401(K) with a 100% match up to 5% of compensation; please note: this is not a PERA-eligible position</li><li>Annual paid vacation time</li></ul></li><li>Full time, non-exempt position (240 days)</li><li>Location: 3115 Larkspur Drive, Colorado Springs</li><li>Work year and hours shall be those established by Orton Academy.</li><li>Performance evaluations will be conducted in accordance with school policy.</li></ul>The Board of Directors at Orton Academy (OA) has contracted with Minga Education Group (MEG) to provide employment services for all staff that work at Orton Academy. Through this partnership, MEG provides OA with employment services, a personnel system for human resources, benefits, payroll services, as well as access to a 401(k) plan. For naming purposes, Minga Education Group is the employer. Mandatory Background Checks: In alignment with our commitment to student safety, all candidates are required to undergo a comprehensive background check, which includes reviewing criminal records and will require fingerprinting. Please be aware that certain findings in the background check may disqualify a candidate from employment in a school setting. These may include, but are not limited to:<ul><li>Convictions for violent crimes, such as assault or domestic violence.</li><li>Convictions for offenses against children, including abuse or endangerment.</li><li>Drug-related offenses, particularly those involving the distribution or trafficking of controlled substances.</li><li>Certain felony convictions, depending on their nature and recency.</li><li>History of certain misdemeanors that may raise concerns about a candidate's suitability for working in an educational environment. Submission of this application signifies your consent to this process and understanding of these criteria.</li></ul>Verification of Qualifications: For roles that demand specific qualifications or certifications (such as teaching credentials), you will be asked to provide verifiable proof. We also conduct reference checks to validate your professional history and qualificationsAdherence to Colorado Education Laws: Our recruitment process strictly follows the guidelines and regulations set forth by the Colorado Department of Education. We expect all applicants to be familiar with and adhere to these standards.This employer utilizes E-Verify For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website. <a href="https://ortonk8.isolvedhire.com/jobs/1456016-547222.html" rel="nofollow">https://ortonk8.isolvedhire.com/jobs/1456016-547222.html</a></div>

Orton Academy

Business Manager/Registar

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salaryMax

payPeriod

currency

Accounting

Accounts Payable

Accounts Receivable

Administrative Management

Administrative Skills

Auditing

Background Investigation

Budgeting

Business Administration

Charter Schools

Communication Skills

Compensation and Benefits

Credit Cards

Detail Oriented

Document Management

Documentation

Educational Administration

Emergency Procedures

Employee Benefits

Employee Orientation

Employee Terminations

Establish Priorities

Facilities Management

Family Educational Rights and Privacy Act (FERPA)

Finance

Financial Compliance

Financial Management

Financial Operations

Financial Regulations

Financial Reporting

Grant Administration/Management

Health Insurance

Health Maintenance

Human Resources

Human Resources Software

Leadership

Licensing

Literacy

Maintain Compliance

Microsoft Excel

Microsoft Office

Onboarding

Operational Support

Operations Management

Organizational Skills

PHR (Professional in Human Resources)

Payroll Administration

Payroll Software/Services

Performance Analysis

Performance Reviews

Philosophy

Physical Demands

Presentation/Verbal Skills

Privacy Regulations

Problem Solving Skills

Reconciliation

Record Keeping

Records Management

Reference Verification

Registrar

Regulations

Regulatory Compliance

Regulatory Reports

Rentals

Retirement Plan

School Management

Society for Human Resource Management (SHRM)

Statutory Laws

Sustainability

Time Management

Training/Teaching

Training/Teaching Curriculum

University/School Policies

Writing Skills

monster

Office Coordinator

Maintain Electronic Health Records and provide administrative support for counselors, including adding/editing new users, changing user roles, resetting passwords, and setting account access. Direct telephone inquiries from the public to appropriate internal departments within Family Services, Catholic Charities, the Diocese of Colorado Springs, and parishes, providing community referrals as needed.

The Site Coordinator is an integral part of the Behavioral Health Department within Catholic Charities. This role fosters a welcoming supportive atmosphere for counseling clients. This position ensures effective and efficient direction to the public and responds in a caring, positive manner to a broad variety of people. This role is responsible for daily administrative operations and the department's medical billing, payments, and reconciliation processes. Essential DutiesKey tasks and responsibilities to be performed in the role.<ul><li>Maintain Electronic Health Records and provide administrative support for counselors, including adding/editing new users, changing user roles, resetting passwords, and setting account access. Also managing client information in the system including adding, editing, and/or removing clients. </li><li>Conduct daily operations, including performing periodic quality assurance file reviews, conducting insurance eligibility checks, and handling monthly billing and reconciliation tasks.</li><li>Conduct periodic quality assurance file reviews for individual/family counseling and relinquishment counseling requirements, including client disclosures and consents. </li><li>Update and create Standard Operating Procedures for administrative workflows.</li><li>Manage incoming calls, retrieve messages, and return phone calls, as necessary.</li><li>Process incoming inquiries for counseling and relinquishment services, updating and entering data into tracking databases, and assigning counseling inquiries to counselors. </li><li>Direct telephone inquiries from the public to appropriate internal departments within Family Services, Catholic Charities, the Diocese of Colorado Springs, and parishes, providing community referrals as needed. </li><li>Assist with walk-in inquiries, directing individuals to the appropriate departments and destinations throughout the Catholic Pastoral Center or other Catholic Charities locations. </li><li>Coordinate the daily counseling calendar and ensure its distribution to the Catholic Pastoral Center reception desk for client entry into the building. </li><li>Schedule workflow to ensure desk coverage during client appointment arrival times. </li><li>Maintain a welcoming environment in the department's reception area, greeting clients and providing necessary forms for completion. Collect and deliver completed forms to counselors. </li><li>Process client payments, including invoicing and statement preparation for services rendered. </li><li>Submit billing to insurance companies. Collaborate with the Finance team to record and reconcile payments. </li><li>Process and track incoming authorizations and complete billing for services as required by independent contracts. </li><li>Prepare and distribute correspondence and legal documents to the court. </li><li>Coordinate department meetings, including reserving conference rooms and taking minutes. </li><li>Maintain departmental forms and ensure the security of confidential information. Manage department office equipment and order supplies as needed. </li><li>Serve as notary public for Catholic Charities. </li></ul> CompetenciesSkills, behaviors, and abilities necessary to succeed in the role, but not required for eligibility.<ul><li>Demonstrates knowledge of administrative procedures. </li><li>Exercises sound judgment within defined policies and procedures to determine appropriate action. </li><li>Establishes effective working relationships with a broad variety of groups and effectively represents the mission of Catholic Charities to individuals and organizations. </li><li>Applies trauma-informed care principles/practices and demonstrates understanding of differences between crisis/emergency care, transformation/development theories and practices, and family -strengthening approaches.</li></ul> RequirementsMinimum requirements to be eligible for this role. Education & Experience:<ul><li>High School diploma. </li><li>One year of experience working with electronic health records and medical billing. </li><li>Three years of administrative assistant experience in a service, legal, or nonprofit organization.</li></ul>Knowledge & Skills:<ul><li>Strong verbal and written communication skills, with an emphasis on listening, problem solving, and maintaining positive working relationships. </li><li>Strong interpersonal and human relations skills, with the ability to with the ability to form and maintain positive relationships with diverse clients and colleagues. </li><li>Application of culturally appropriate skills in interactions with clients, co-workers, volunteers, partner agencies, and the community.</li><li>Bilingual in English/Spanish is a plus (not required).</li><li>Proficiency in Microsoft Office Suite, including Word, Excel, Publisher, and Adobe Acrobat. </li><li>Exceptional attention to detail, particularly in data entry, documentation, and record-keeping.</li></ul>Other Requirements:<ul><li>Ability and willingness to work within the established structure and guidelines of Catholic Charities. </li><li>High level of self-motivation, enthusiasm, and team-oriented work ethic, with the ability to prioritize projects and manage multiple responsibilities effectively.</li><li>Initiative and self-direction, with the ability to work independently with minimal supervision. </li><li>Ability to work collaboratively as part of a team and accept direction in a positive manner. </li><li>Valid driver's license and reliable transportation.</li><li>Availability to work occasional evenings and weekends to accommodate meetings and special events.</li><li>Successful completion of background check. </li></ul> Work Environment<ul><li>Most of the assigned duties are performed in an office environment.</li><li>The employee is subject to both inside and outside environmental conditions.</li><li>Reasonable accommodation can be provided to enable people with disabilities to perform the described essential functions of this position.</li></ul> This description is not intended, and should not be construed, to be an exhaustive list of all responsibilities, skills, efforts, or working conditions associated with this job. It is intended to be an accurate reflection of the principal job elements essential for making compensation decisions. CompensationThe salary range for this position is $19.00 - $20.00 hour. Salary is determined based on the applicant's incoming skills and experience in the medical billing and behavioral health field, and the budget at time of hiring. Schedule & Classification<ul><li>Part Time: 22-28 hours per week</li><li>Schedule: M-F, 9AM 2PM or 3PM (end time flexible)</li><li>Nonexempt. Grant Funded Position (No)</li></ul> Benefits<ul><li>Paid Discretionary Time Off (used for sick leave and vacation)</li><li>Approximately 15 Paid Holidays, depending upon the calendar year, including your Birthday!</li><li>Employee Assistance Program</li><li>Short-term Disability Insurance </li><li>Workers' Compensation Insurance</li><li>Part-time employees can contribute pre-tax funds toward a Healthcare and/or Dependent Care Flexible Spending Account (FSA).</li><li>Tax Deferred Annuities (TDA's) are offered pre-tax for retirement savings.</li><li>We are a Public Service Loan Forgiveness eligible employer.</li></ul>Equal Employment OpportunityCatholic Charities is dedicated to the principles of equal employment opportunity. We prohibit unlawful discrimination against applicants or employees on the basis of age 40 and over, race (including traits historically associated with race, such as hair texture and length, protective hairstyles), color, national origin or ancestry, gender expression, sex, sexual orientation, gender identity, gender expression, religion, creed, national origin, pregnancy, childbirth or any related conditions, disability, marital status, military status, genetic information, or any other status protected by applicable federal, state, or local law. This prohibition includes unlawful harassment based on any of these protected classes. Unlawful harassment includes verbal or physical conduct which has the purpose or effect of substantially interfering with an individual's work performance or creating an intimidating, hostile, or offensive work environment. Applicants and employees need not be Catholic. However, all employees are governed by Canon Law or the teachings of the Catholic Church. This employer participates in E-Verify and will provide the federal government with your I-9 Form information to confirm that you are authorized to work in the U.S. Compensation details: 19-20 Hourly Wage PI3d2c8cf24b97-31181-37387527

Catholic Charities of Central Colorado, Inc.

Site Coordinator, Behavioral Health

Administrative Procedures

Adobe Acrobat

Behavioral Health

Billing

Calendar Management

Customer Relations

Customer Service Systems

Data Entry

Disability Insurance

Driver's License

Editing

Electronic Medical Records

Emergency Care

Employee Assistance Plan

English Language

Federal Government

Health Department

High School Diploma

Information/Data Security (InfoSec)

Insurance

Interpersonal Skills

Legal

Legal Documents

Mail Processing

Medical Billing

Medical Record System

Meeting Minutes

Microsoft Word

Multilingual

Nonprofit

Office Equipment

Operations

Order Supplies

Plan Meetings

Policy Development

Prepare Correspondence

Procedure Development

Quality Assurance

Sales Management

Spanish Language

Standard Operating Procedures (SOP)

Team Player

Telephone Skills

JobGet

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