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The Executive Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana. Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties.

Are you looking for your next challenge? Are you ready to work with a performance-based small company? At Zantech, we are a dynamic Woman Owned Small Business focused on providing complex, mission-focused solutions with a proven track record of outstanding customer performance and high employee satisfaction. We would love to talk with you regarding the next step in your career. Come join our team!Zantech is looking for a talented Executive Assistant to contribute to the success of our upcoming Program Management Support project for an Onsite role based out of New Orleans, Louisiana.The Executive Assistant will play a crucial role in providing Program and Administrative assistance to numerous operational, office and clerical duties in support of Law Enforcement Operations throughout the Southwest Region in the states of Texas, New Mexico, Oklahoma, Arkansas, and Louisiana. The Executive Assistantwill provide high-level administrative, logistical, and organizational support while helping to streamline processes.Responsibilities include, but will not be limited to:<ul><li>Provide executive and administrative support to regional director and leadership.</li><li>Manage calendars, schedule meetings and conference calls, prepare agendas, and take meeting minutes.</li><li>Compose, proofread, and enter data into databases, spreadsheets, and correspondence templates.</li><li>Prepare and edit executive correspondence, reports, charts, and presentations.</li><li>Coordinate travel, including critical-incident and emergency-related travel.</li><li>Track deadlines and consolidate responses for tasking and suspense items.</li><li>Serve as IT/Helpdesk liaison for ticket submission and follow-up.</li><li>Collect and disseminate Government-Owned Vehicle mileage and maintenance reports.</li><li>Assist with HR actions, FOIA tracking, timekeeping, and office supply management.</li><li>Maintain digital and physical filing systems, distribute mail, and support daily office operations.</li></ul>Required Experience or Knowledge of the following technologies/functions:<ul><li>Bachelor's degree + 5 years admin experience OR HS diploma + 8 years' experience.</li><li>Proficient with Microsoft Office Suite, experience with Teams, Visio, WebTA, IT Helpdesk or LEIMS is a plus.</li><li>Strong written and verbal communication skills with attention to detail and proofreading abilities.</li><li>English Language – Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.</li><li>Ability to meet planned and unplanned deadlines in a timely manner.</li><li>Individuals shall meet a minimum of Business Casual in accordance with dress standards.</li><li>Physical requirements are primarily sedentary, working while seated, however, individual(s) may periodically be required to bend, lift, and deposit documents, files, and small quantities of office supplies (paper, etc.) in the routine course of daily duties.</li></ul>Preferred Experience or Knowledge of the following technologies/functions:<ul><li>Resourcefulness and ability to function in a fast-paced environment.</li><li>Professionalism and the ability to interact effectively with others.</li></ul>Required Education/Certifications:<ul><li>High School Diploma (or equivalent) REQUIRED</li><li>Associates in related field preferred. </li></ul>Required Security Clearance:<ul><li>US Citizenship and the ability to obtain and maintain an active Public Trust or higher clearance, per contract requirements.</li></ul>“Outstanding Performance…Always!”Our corporate motto represents our commitment to build long-term relationships with both our clients and our employees by providing the highest quality service in everything we do. We strive for excellence for our clients and for each other. We embrace the opportunity to hire individuals with new talents and fresh perspectives. Zantech offers competitive compensation, strong benefits, and a vacation package, as well as a fast-paced and exciting work environment. Come join our team!

Zantech

Executive Assistant

Administrative Skills

Calendar Management

Communication Skills

Content Structure

Contract Requirements

Customer Relations

Data Entry

Detail Oriented

English Language

Executive Assistant Skills 

Government

Help Desk

Law Enforcement

Leadership

Mail Processing

Meeting Minutes

Microsoft Office

Microsoft Visio

Office Management

Operational Support

Presentation/Verbal Skills

Process Development

Project/Program Management

Proofreading

Small Business

Small Company

Spreadsheets

Telephone Skills

Time Management

Travel Planning

United States Citizen

Vendor/Supplier Management

Writing Skills

BreezyHR

With over 30 years of executive human resources leadership we provide recruitment expertise in all levels of public sector positions, specialty retail, health care, behavioral health care, manufacturing and specialty IT positions. Assist with data entry tasks, including updating client databases and project tracking sheets using Google Workspace and Microsoft Office tools .

Company Description Engage Employment Solutions, LLC works on both side of the employment application. Filling important vacant positions for employers and career coaching job seekers in gaining job offers in their desired industry. With over 30 years of executive human resources leadership we provide recruitment expertise in all levels of public sector positions, specialty retail, health care, behavioral health care, manufacturing and specialty IT positions. Engage Employment Solutions is not a staffing or temp. agency. We work directly with our different employers for direct hire positions. Check out our client's job posting and apply today! EngageEmploymentSolution.com Job Description Job Overview We are seeking a dynamic and organized Administrative Assistant specializing in Landscaping to join our vibrant team. In this role, you will be the backbone of our office operations, ensuring smooth administrative processes and exceptional customer support. Your energetic approach and attention to detail will help us deliver outstanding landscaping services while maintaining an efficient office environment. This paid position offers an exciting opportunity to grow within a fast-paced, service-oriented company dedicated to beautifying outdoor spaces. Duties <ul><li>Manage front desk operations, greeting clients and visitors with professionalism and enthusiasm </li><li>Handle multi-line phone systems, directing calls accurately and courteously </li><li>Maintain organized filing systems, both digital and paper-based, for client records, invoices, and project documentation </li><li>May utilize QuickBooks for invoicing, bookkeeping, and financial record-keeping to ensure accurate accounting practices </li><li>Support scheduling and calendar management for landscaping projects and appointments </li><li>Assist with data entry tasks, including updating client databases and project tracking sheets using Google Workspace and Microsoft Office tools </li><li>Provide excellent customer service by addressing inquiries promptly via phone or email, ensuring client satisfaction </li><li>Perform clerical duties such as proofreading documents, managing correspondence, and supporting office management activities </li><li>Coordinate with team members to ensure timely completion of administrative tasks and project deadlines </li></ul>Join us in creating beautiful landscapes while supporting our team behind the scenes! This role is perfect for someone who thrives on organization, enjoys engaging with clients, and is eager to contribute to a lively work environment. We're committed to fostering your professional growth through comprehensive support and ongoing development opportunities. Qualifications<ul><li>Proficiency in QuickBooks for bookkeeping and invoicing processes </li><li>Strong office management skills with experience in clerical tasks such as filing, data entry, and document proofreading </li><li>Excellent computer literacy across Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications </li><li>Exceptional organizational skills with the ability to multitask efficiently in a fast-paced environment </li><li>Bilingual abilities are highly desirable to serve diverse clients effectively </li><li>Experience with multi-line phone systems and phone etiquette to provide professional customer support </li><li>Knowledge of office experience including calendar management, typing speed, and time management techniques </li><li>Familiarity with medical or dental receptionist duties is a plus but not required; transferable skills are valued highly </li><li>Personal assistant or administrative support experience that demonstrates reliability and proactive problem-solving skills </li></ul> Additional Information Why Join Garden Doctors? > Competitive salary. > Opportunity to work in a dynamic, growing company with a passion for creating beautiful outdoor spaces and a comprehensive maintenance program. > Collaborative and supportive team environment. > Professional development and growth opportunities

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Executive Assistant Zantech

Administrative Assistant - Landscaping Engage Employment Solutions, LLC

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