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Skills
Accountingunmatched
Accounts Payableunmatched
Accounts Receivableunmatched
Billingunmatched
Bookkeepingunmatched
Contract Managementunmatched
Documentationunmatched
English Languageunmatched
Expense Reportsunmatched
Intuit Quickbooksunmatched
Japanese Languageunmatched
Office Managementunmatched
Past Due Accountsunmatched
Payment Processingunmatched
Performance Reviewsunmatched
Salesunmatched
Schedule Developmentunmatched
Startupunmatched
Transaction Processing/Managementunmatched
Description
Job Category Admin / Secretary
Location Los Angeles, CA
Salary Range $75,000.00 - $100,000.00
Position Overview:
This position is responsible for a wide range of day-to-day accounting operations at the U.S. office, working closely with external accounting firms and BPO vendors. The role includes transaction management, invoice processing, payment operations, and approval workflow management. In a startup environment, you will have ownership of your work and the opportunity to help build and improve the accounting foundation.
Responsibilities
Receive invoice data, review details, and manage approval workflows using Bill.com
Prepare and send sales data, manage payment schedules, and follow up on overdue accounts
Provide accurate data to bookkeeping companies and accounting firms (vendor information, invoice PDFs, etc.)
Link and manage contracts, quotations, and transaction data using QuickBooks and DocuSign
Review employee expense reports and check for errors or missing information
Maintain proper documentation, including invoices, receipts, and approval records
Qualifications:
Business-level proficiency in both English and Japanese
2-3+ years of U.S. accounting experience (AP/AR)
Experience with QuickBooks Online, Bill.com, DocuSign, and HCM systems, or willingness to learn
Flexibility to build and improve workflows independently in an environment where procedures are not yet fully established (startup mindset)