(Agile1)Contract Administrator

**LOCAL CANDIDATES ONLY** Hybrid the role should be onsite at Oakland Office minimum of 2 days and up to 4 per week depending on business need.

TOP THINGS:
1. Proficiency using Salesforce/ SAP/Microsoft tools preferred.
2. Communication skills Verbal/writing with internal and external stakeholders
3. General skills for administrative jobs: fee payment, tracking, records management, Prioritizing work, Nimbleness

*Client laptop, monitor and cellphone will be provided. Cannot temporarily use a personal/supplier device for start of assighment. If any additional equipment is needed it will be supplier responsibility.
Overview: This position manages HAZMAT compliance permit renewals, with backup responsibilities for Air and Water Quality tasks.
Responsibilities:
Permit Coordination (75% of workload):
Manage approximately 1000+ permits/registrations issued by state and local agencies, including:
CUPA permits
Fire Department permits
Spill emergency response invoices
Other HAZMAT and Water Quality permits, registrations, or invoices as needed
Process permit fee payments in online payment system.
Respond to Environmental Field Specialist (EFS) queries regarding permit status.
Resolve permit and invoice discrepancies through direct communication with EFS and regulatory agency staff, and review of online agency compliance systems.
Maintain and update permit records in Salesforce to manage and track permit status, including invoice payments.
Maintain electronic archives of permits in Salesforce and notify EFS for posting onsite.
Develop permit invoice dashboard to track expected permit invoice due dates
Proactively reach out to regulatory agency staff for late invoices
Mail Management (15% of workload):
Travel to the San Ramon office 2-4 days a week to retrieve and scan incoming mail for all permit programs.
Prepare and send outgoing mail via US Government Client, UPS, or Pony Express (intracompany service) as needed.
Significant Compliance Obligations (less than 5% of workload):
Coordinate the annual payment of critical CDTFA tax payment for Hazardous Substance Environmental Fee and Hazardous Waste Generator Fee.
Special Projects Support (5% of workload):
Provide general support for special projects/training on an as-needed basis.
Backup for air quality/water quality permit tasks on an as-needed basis.
Reporting Structure:
Directly reports to the Manager, HAZMAT Program.
Dotted-line reports to Managers in other programs if supported.

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.