(CDBS) York Supply Chain Administrator

KYYBA, Inc

York, SC

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JOB DETAILS

SKILLS

Administrative Skills, Business Processes, Communication Skills, Continuous Improvement, Cross-Functional, Customer Escalations, Data Analysis, Data Entry, Data Quality, Detail Oriented, Document Management, Documentation, ERP (Enterprise Resource Planning), Environmental Impact, Equipment Maintenance/Repair, Fleet Management, Forklift, Housekeeping/Cleaning, Inventory Levels, Inventory Management, Inventory Reports, Knowledge Transfer, Maintain Compliance, Manufacturing, Metrics, Microsoft Excel, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Multitasking, Oracle, Order Picking/Packing, Organizational Skills, Physical Inventory, Presentation/Verbal Skills, Procedure Development, Process Flow, Product Shipments, Quality Management, Record Keeping, Reporting Skills, Requirements Management, SAP, Safety Process, Safety/Work Safety, Sarbanes-Oxley Act (SOX), Shipping/Receiving, Software Administration, Staff Development, Standard Operating Procedures (SOP), Standards Development, Supply Chain, Supply Chain Operations, Support Documentation, Systems Administration/Management, Team Player, Telemetry, Time Management, Warehousing, Writing Skills

LOCATION

York, SC

POSTED

1 day ago

Non-Exempt | Max MU 1.35

Manager: Julia Curtis

Position Title: Supply Chain Administrator
Work Hrs./Days: M-F, 7am -4pm, (1 hr. lunch break)
Salary range: ( ***- ***) Flexibility to increase to *** for the right candidate

Job Description
IMPORTANT: Focus on: PIV Fleet Management and Supply Chain Operations Administration

1) Process Observation and Documentation
Shadow key functional personnel on a daily basis to observe and document business processes, ERP and supporting software transactions, and standardized work practices. Compile detailed notes and develop formal, site-specific work instructions, including step-by-step procedures and annotated screenshots.
2) Data Entry and Record Maintenance
Under moderate supervision, enter and maintain data within ERP systems, databases, and other computerized tools to ensure accurate inventory, stock status, and training records. Retrieve and analyze stored data to respond to inquiries related to inventory levels, customer orders, and operational metrics.
3) System Administration & SOP Development Forklift Telemetry Software
Under moderate supervision, serve as the site administrator for the forklift telemetry system and designated SharePoint repositories. Develop and maintain site-specific Standard Operating Procedures (SOPs) and work instructions governing system use, data integrity, and governance.
4) Administrative and Reporting Support
Perform routine administrative activities in accordance with established organizational procedures. Activities may include gathering requirements for reports, preparing standard reports or presentations, and supporting knowledge transfer or training of team members on documented processes.
5) Transactional Support
After achieving proficiency in specific ERP and related software transactions, execute assigned transactions on a recurring basis to support day-to-day supply chain and operational activities.
6) Physical Inventory Support
Participate in the annual physical inventory (October 8 9, 2026), including pre-inventory preparation, active count activities, and post-inventory reconciliation and documentation support.
Recommended Skills and Qualifications
Core Skills
" Strong documentation skills with the ability to translate observed work into clear, audit-ready SOPs and work instructions
" Proficiency with ERP systems (e.g., Oracle, SAP, or similar) and standard office tools (Excel, Word, PowerPoint)
" Experience with data entry, inventory records, and system-based transaction accuracy
" Working knowledge of SharePoint or similar document management platforms
" Ability to learn and administer specialized operational systems (e.g., equipment telemetry platforms)
Analytical & Organizational Skills
" High attention to detail and strong organizational discipline
" Ability to manage multiple tasks, priorities, and deadlines in a structured environment
" Basic reporting and data analysis capabilities
Communication & Collaboration
" Strong written and verbal communication skills
" Ability to work effectively with cross-functional teams and operators at multiple levels
" Capable of training others and transferring documented knowledge clearly and professionally
Preferred Background
" Prior experience in manufacturing, supply chain, warehouse, or operations environments
" Familiarity with inventory control, physical inventory processes, or compliance-driven documentation
" Exposure to continuous improvement, standardized work, or audit-supported processes (SOX familiarity a plus)

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Job Description: Under some supervision, enter data into a database or other computerized system to maintain up-to-date stock/inventory and training records; retrieve stored information to respond to enquiries (for example on inventory levels or delivery schedules.) Perform other routine administrative activities according to the organization's established procedures. These activities may include responding to customer escalations, order allocation, part profile & inventory records; preparing reports, training operators, customs compliance processes, domestic and international transportation related procedures and completing forms (receipt, transfer, delivery, dispatch, etc.)

Key Responsibilities: Health, Safety & Environmental (HSE)
Stop work and immediately report any major injury hazards.
Report any work-related injury, illness, incident or hazard.
Comply with HSE standards, policies, procedures & regulations .
Use appropriate personal protective equipment.
Promote interdependence by looking out for one another.
Correct hazards within your control and capabilities.
Recognize how your work may impact the environment and work to minimize the negative impact.
Engage in HSE Training.
Quality
Follows all applicable standard work, work instruction/process documentation and established quality procedures.
Raises issues to minimize cost and quality exposures.
Performs quality checks for damage and for discrepancies between goods and invoices.
Identifies and controls non-conforming material.
Delivery
Receive incoming goods, accurately sort, label/package, store goods and arrange storage to optimize warehouse space.
Operates manual and automated equipment to pick, pack and ship product per the customer expectations.
Demonstrates a high level of competency in core work skills.
Works at the required cycle time or defined engineering standard.
Teamwork
Communicates effectively with the assigned team and with all support teams
Completes training in line with business requirements.
Participates actively in ways to improve quality, safety, process, material flow, and employee development.
Maintains clean and orderly work area, including routine housekeeping tasks and machine cleaning tasks and performs planned operator care and maintenance tasks.
Remains flexible and performs other miscellaneous duties, as required, to meet business goals.
Works with peers, skilled trades and support staff to maintain and identify equipment in need of repair.

About the Company

KYYBA, Inc

Kyyba group of companies are privately held and specialize in staff augmentation, application software and project solutions. In operation for more than 15 years, we have earned an enviable track record and reputation within all the industries we serve. Our unique processes and maturity enables us to understand the needs of the business organizations and provide business solutions that match the real and compelling needs of our customers.

Headquartered in Michigan, Kyyba has multiple office locations and we serve local, regional and national client base consisting of Fortune 500 and middle market companies. Kyyba extends the above solutions and services to a broad spectrum of industry verticals ranging from automotive, insurance, technology, financial, transportation, government and so on.

COMPANY SIZE

100 to 499 employees

INDUSTRY

Staffing/Employment Agencies

FOUNDED

1998

WEBSITE

http://www.kyyba.com/

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