Counseling and Student Success Specialist
The Counseling and Student Success Specialist supports students' accessibility to EvCC Counseling and Student Support (CSS) services and ensures students have accurate and up-to-date information regarding CSS services. This position plays a critical role in increasing student awareness of available counseling services at EvCC along with supporting students seeking and participating in counseling services across campus.
Title: Counseling and Student Success Specialist
Classification: Program Specialist 2
Salary: Grade 42
Department: Counseling and Student Success
Reports To: Director of Counseling and Student Success
Position Number: 00012207
This position is eligible for hybrid work location, per Everett Community College's Telework Policy.
Duties & Responsibilities
Program Coordination
- Provide students with information on counseling services and related campus resources.
- Manage referrals from campus programs and services.
- Manage the Counseling Services email, scheduling students for counseling appointments and communicating effectively with the counseling team regarding urgency of students' counseling needs.
- Assist students with completion of required counseling documents and forms.
- Support accessibility and student-centered language of student-facing documents related to counseling services.
- Act as a liaison to campus programs and services to support a seamless student experience.
- Collect and aggregate student-feedback data to inform improvement of student counseling services.
- Support planning of counseling student success events, to support the student experience.
Policy Compliance
- Ensure departmental compliance with FERPA regulations, EvCC policies and procedures, and leadership directives in all processes and transactions.
- Support compliance with the Counseling and Student Success Program spending and budget reconciliation.
- Share state, federal, and institutional policies to students, faculty, and staff.
- Communicate procedural updates pertaining to student services to counselors and campus programs as appropriate.
- Ensure proper distribution of forms, and assist in updating student forms and email communications to align with policy compliance requirements and student accessibility.
- Maintain accurate student records as they pertain to the position, Counseling and Student Success Specialist.
- Edit and ensure accessibility of the Counseling and Student Success website.
Collaborative Problem-Solving
- Liaise with multiple programs and services to resolve student issues and ensure accurate communication.
- Troubleshoot student scheduling of counseling services issues as they arise, student accessibility issues, and unaddressed student needs that may arise, providing actionable solutions.
- Guide students through processes, offering alternatives and explaining implications of decisions.
General Duties
- Provide excellent customer service to a large and diverse student body via multiple mediums, including in-person, email, text, and phone.
- Participate in departmental initiatives to improve operations and student support.
- Perform other duties as assigned to support departmental operations and meet campus needs.
Qualifications
Required Education and Experience:
- Associate's degree with course work in business, hospitality, education, human services or a related field.
- Two years of experience in student services, program support, or similar responsibilities.
Demonstrated Knowledge, Skills, and Abilities:
- Skills in providing high-quality customer service.
- Strong in-person and electronic communication skills.
- Ability to interact effectively with each student including students who are in agitated or in emotional crisis.
- Ability to manage and prioritize multiple tasks with attention to detail.
- Proficiency in navigating and troubleshooting student information systems, such as ctcLink.
- Knowledge of state and federal policies related to counseling services.
- Ability to interpret and apply policies and regulations accurately.
Preferred
- Bachelor's degree in business, hospitality, education, human services or a related field.
- Experience working in a higher education setting.
Additional Information
Physical Requirements
- Ability to operate office equipment, including computers, printers, and telecommunication devices.
- Ability to observe, analyze, and interpret data from various sources.
- Ability to prepare and present detailed reports, both in written and audible formats.
- Ability to exchange information on the phone, through video conferencing, or in person.
- Ability to sit or stand for extended periods while performing routine tasks.
- Ability to lift and carry objects weighing up to 25 pounds.
Terms of Employment
- Full-time position, Monday through Friday, with occasional evenings and weekends.
- Overtime eligible – FLSA non-exempt
- Position is subject to Everett Community College policies and procedures.
- Represented by Washington Federation of State Employees Union.
- Performance will be evaluated after a six (6) month probationary period and annually.
Notice to Applicants
This position is not eligible for an employment visa sponsorship. Applicants must be authorized to work in the United States for any employer.
Background Check
Prior to hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
Drug-Free Campus
In compliance with federal and state regulations, EvCC is committed to a safe and drug-free campus. Employees are required to comply with EvCC's policy prohibiting illegal drug use or activity, including notification of criminal drug convictions and the use of prescription drugs or over-the-counter medications that are likely to affect job safety.
The complete policy is available at the EvCC Policies page. If you would like a printed copy of the policy, or if you have any questions, please contact the Human Resources Department at 425-388-9229.
Safety and Security
EvCC strives to be a safe, secure and prepared campus for our students, staff and community. Detailed information regarding campus security, crime statistics for the most recent three year period, and other information is available on the Campus Safety, Security and Emergency Management page. This information is required by law and is provided by the EvCC Security Department. If you would like a printed copy of this information, you may contact the Security Department at (425) 388-9990.
Reasonable Accommodations and Non-Discrimination
Reasonable accommodation is provided in all aspects of employment, including the application process, consistent with the Americans with Disabilities Act and state law. To request a reasonable accommodation, please contact Human Resources at hr@everettcc.edu or 425-388-9229. For more information see: EvCC3020: Americans with Disabilities Act policy
Everett Community College does not discriminate based on, but not limited to, race, color, national origin, citizenship, ethnicity, language, culture, age, sex, gender identity or expression, sexual orientation, pregnancy or parental status, marital status, actual or perceived disability, use of service animal, economic status, military or veteran status, spirituality or religion, or genetic information in its programs, activities, or employment.
Contact the following people with inquiries or complaints regarding discrimination, Title IX compliance, or Americans with Disabilities Act compliance:
Equal Opportunity Director: EqualOpportunity@everettcc.edu, 425-388-9271;
ADA Coordinator: ADACoordinator@everettcc.edu, 425-388-9232;
Title IX Coordinator: TitleIXCoordinator@everettcc.edu, 425-388-9271.
HR offices are located in Olympus Hall 111, 2000 Tower St. Everett, WA 98201.
For more information, visit the Equal Opportunity and Title IX website.