Certified Payroll & Prevailing Wage Coordinator

Location: Fully Remote
Pay Rate: Up to $30/hr + Medical, Dental, Vision, and 401(k) Match
Schedule: Standard Business Hours

Position Overview

We are seeking detail-oriented professionals to support Certified Payroll and Prevailing Wage operations in a fast-paced, compliance-driven environment. This role is responsible for ensuring accurate processing of payroll-related data, maintaining compliance with federal, state, and customer-specific requirements, and supporting ongoing process improvement initiatives.

The ideal candidate will have a strong background in payroll, accounting, compliance, or administrative operations, combined with advanced Microsoft Excel skills and the ability to manage sensitive information with a high degree of accuracy and confidentiality.

Responsibilities

• Process and review daily payroll and prevailing wage reports.
• Analyze and validate data within Microsoft Excel to ensure accuracy and compliance.
• Handle sensitive employee and compensation information while maintaining confidentiality.
• Submit required payroll and compliance documentation through customer and government portals.
• Investigate discrepancies, identify root causes, and ensure timely resolution.
• Support prevailing wage and certified payroll administration activities.
• Maintain compliance with federal, state, and customer-specific requirements.
• Monitor and process high-volume data with exceptional attention to detail.
• Collaborate with internal stakeholders to resolve reporting, payroll, and compliance issues.
• Assist with process improvements, reporting enhancements, and operational initiatives.
• Utilize Microsoft Outlook and other business systems to manage communications and documentation.

Required Qualifications

• Experience in payroll, accounting, accounts payable, compliance, finance, or related administrative functions.
• Advanced Microsoft Excel proficiency, including formulas, data analysis, reconciliation, and data validation.
• Strong attention to detail and ability to follow complex multi-step processes.
• Excellent mathematical and analytical skills.
• Experience handling confidential and sensitive information.
• Strong problem-solving abilities and sound judgment.
• Ability to identify discrepancies and escalate issues appropriately.
• Strong organizational and communication skills.
• Ability to work independently while collaborating effectively with a team.

Preferred Qualifications

• Certified Payroll experience.
• Prevailing Wage experience.
• Experience supporting government, construction, union, or compliance-regulated environments.
• Experience working with large data sets and reporting tools.
• Previous audit, compliance, or payroll reconciliation experience.

What We're Looking For

• Highly detail-oriented and process driven.
• Dependable and accountable.
• Comfortable working with large volumes of data.
• Strong collaborator who supports team goals.
• Able to adapt to changing priorities and process improvements.
• Committed to accuracy, compliance, and confidentiality.

Interview Process: Candidates may be asked to complete an Excel skills assessment as part of the interview process.

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