b'nnnnnnnn (CW) Administrative Assistant Office Administration- CONTRACT | BioMarin Corporatennnn n n nnntntntntntntntntntntntntntntntntnnnnnnnnnnnnnnnnnnnnnnn nn
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n BioMarin Pharmaceuticaln
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(CW) Administrative Assistant Office Administration- CONTRACT
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Location: San Rafael, United States
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Workstyle: Hybrid
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Apply
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Who We Are
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BioMarin is a leading rare disease biotechnology company focused on genetically defined conditions.
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Guided by our purpose to develop medicines that make a profound impact on peoplexe2x80x99s lives, our global teams have delivered a portfolio of therapies since our founding in 1997. Our revolutionary treatments for conditions like achondroplasia (the most common form of dwarfism), PKU (phenylketonuria), CLN2, a form of Batten disease, and a number of forms of MPS (mucopolysaccharidosis) offer new possibilities for patients and families who previously had few, if any, available options. More recently, with the close of the Amicus acquisition, our portfolio has expanded to include therapies for Fabry disease and Pompe disease, expanding our ability to reach more people living with rare genetic conditions.
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Our success comes from our unwavering commitment to excellence, our deep understanding of patient needs, our scientific expertise, and our world-class manufacturing capabilities. At the heart of BioMarin is a dedicated team of the brightest minds in the industry working together to deliver innovative therapies to patients and families around the world.
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About Corporate Groups
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It takes a village, and at BioMarin, our general and admin teams are the village behind our success. From the IT experts who manage our technology to the human resources professionals who hire the people who make it all possible, these teams support our organization and span all areas of operations.
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CONTRACT On-Site in San Rafael on Tues. and Thurs. *xc2xa0
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The administrative assistant will be professional, attentive to details, effective in communications and management of interactions with external partners and personnel in other departments of the Company. The successful candidates will have excellent customer service and be outcome oriented. The ability to work in a fast-paced environment with strong attention to detail is essential.
Responsible for:
xe2x80xa2 Provide general administrative support
xe2x80xa2 Proactively schedule and coordinate and manage meetings/conference calls and related activities including all meeting logistics such as: availability for attendees, meeting room and equipment set up, catering orders, set up, and break down, meeting materials preparation and distribution, taking meeting minutes as requested. Work with functional leads to resolve timing conflicts in order to ensure appropriate attendance.
xe2x80xa2 Participates in recruiting efforts by working with HR on scheduling of interviews, coordination of interview schedules and hosting of candidate. Participates in on-boarding activities (IT set up, introductory meetings scheduled, Concur and travel training and other duties as assigned).
xe2x80xa2 Arrange all details for offsite meetings (book hotel, make restaurant reservations, choose food for catered meals, reserve audio visual equipment, research and schedule team-building events).
xe2x80xa2 Assist with business travel planning and coordination in accordance with BMRN travel policy.
xe2x80xa2 Prepare expense reports for submission to company application.
xe2x80xa2 Order and maintain department office supplies.
xe2x80xa2 Coordinate with IT to resolve computer and other technical issues.
xe2x80xa2 Participate in onboarding activities of new hires.
xe2x80xa2 Attend and participate in BPV and CMW meetings on-site and off-site, as applicable.
Department Support:
xe2x80xa2 Position will require working out of our San Rafael Corporate and Brisbane offices for optimal cross-functional interdepartmental interaction and support.
xe2x80xa2 Manage leadership team calendars, department calendars and ensure that all team/staff meetings are planned and prepared.
xe2x80xa2 Assist with department contract requests for submission into BioMarin contract management system on an ongoing basis.
xe2x80xa2 Create/Update department project trackers/spreadsheets, as assigned.
xe2x80xa2 Create filing system for key documents and maintain in BioMarin document management system (LiveLink).
xe2x80xa2 Assist in the preparation and distribution of documents, binders, flowcharts, Organizational Charts and presentations.
Skills:
xe2x80xa2 Effective task planning and coordination abilities, including a proven ability to multi-task under pressure and deadlines.
xe2x80xa2 Requires instructions only on new assignments.
xe2x80xa2 Minimum of two years related experience.
xe2x80xa2 Must have expertise in Outlook and using standard office software applications, such as Outlook, Microsoft Office (proficient in WORD, PPT, EXCEL, Concur, and SharePoint) as appropriate for the function supported.
xe2x80xa2 Responsive to deadlines, detail-oriented, and able to prioritize multiple tasks.
xe2x80xa2 Excellent communication and interpersonal skills.
xe2x80xa2 Applies acquired job skills and company policies/procedure to complete assigned tasks that are typically semi-routine in nature.
xe2x80xa2 Quick learner and able to work proactively/ independently on most tasks, following established guidelines.
Experience:
xe2x80xa2 Minimum 5 years of related experience in an Administrative Assistant role supporting a large team of people.
xe2x80xa2 Previous experience supporting Pharmacovigilance and Clinical Medical Writing within the Biotech or Pharmaceutical Industry is a plus.
Education:
Bachelors degree preferred
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Note: This description is not intended to be all-inclusive, or a limitation of the duties of the position. It is intended to describe the general nature of the job that may include other duties as assumed or assigned.
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Equal Opportunity Employer/Veterans/Disabled
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An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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Recruitment Fraud Alert Notice
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Please be aware of fraud or scams from individuals, organizations and/or internet sites claiming to represent BioMarin in recruitment activities. We have an established recruitment process which is required for all posted positions by BioMarin prior to issuing an offer of employment. This BioMarin process requires formal interviews conducted live with personnel representing BioMarin and never requires payments or fees from job applicants. BioMarin does not conduct interviews via texting tools such as RingCentral.
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In the event you receive a suspicious email message about recruiting on behalf of BioMarin, unless it's from a BioMarin authorized recruiting partner, do not provide any personal information or pay any fees. Qualified and interested candidates should apply to current openings directly through this BioMarin website. BioMarin accepts no responsibility for any costs or charges incurred as a result of fraudulent activity.
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If you have lost money or provided your personal identifying information, please contact your bank and report the matter to the FBI via www.ic3.gov. We would also suggest you notify your local police department and monitor your credit.
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For more information on how to recognize and report phishing scams visit: https://consumer.ftc.gov/articles/how-recognize-and-avoid-phishing-scams or https://consumer.ftc.gov/consumer-alerts/2023/01/looking-job-scammers-might-be-looking-you
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Equal Opportunity Employer/Veterans/Disabled
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An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.
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If you have a disability and believe you need a reasonable accommodation in order to search for a job opening or apply for a position, emailxc2xa0Applicant_accommodations@bmrn.comxc2xa0with your request.
nThis email address is not for general employment inquiries or correspondence. We will only respond to those requests that are related to the accessibility of the online application system due to a disability.
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BioMarin Pharmaceutical does not accept unsolicited resumes from recruiters or agencies and we will not be responsible for any fees related to resumes that are unsolicited. We handle all recruiting through our Talent Acquisition team xe2x80x93 please do not contact hiring managers directly. Agencies who wish to offer their services to BioMarin Pharmaceutical may contact us atxc2xa0talentacquisition@bmrn.com.
nApplicants, please do not use this email address to submit resumes xe2x80x93 if you do so, you will be redirected to apply through the website.
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Click here to review "EEO Is The Law" poster.xc2xa0Click here to review the Pay Transparency Nondiscrimination Statement.xc2xa0Click here to review the Notification of Employee Rights under Federal Labor Laws.
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