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["Document Management Clerk","Document Management Clerk"]

The Midtown Group
  • Washington
  • $20 Per Hour
8 days ago

Job Description

HR Records Scanning Specialist

Hiring Client: DC Government Agency
Location: Washington, DC
Job Type: Full-Time, Onsite
Pay Rate: $20.00 per hour
Schedule: 40 hours per week,Monday-Friday
Shift: 8:00 AM-4:00 PM or 9:00 AM-5:00 PM
Duration: 3-month contract with option to extend

Position Overview

A DC Government Agency is seeking a reliable and detail-oriented HR Records Scanning Specialist to support the digitization of Human Resources personnel records. This is a fully onsite position responsible for preparing, scanning, organizing, and managing sensitive HR documents for review and upload into the electronic Official Personnel Folder (eOPF) system.

The ideal candidate will have experience handling confidential records, strong organizational skills, and the ability to maintain accuracy while working with high volumes of documentation.

Key Responsibilities

  • Receive paper Human Resources records from authorized HR personnel.
  • Prepare documents for scanning by removing staples, paper clips, and other fasteners.
  • Repair or protect torn or fragile documents as directed by HR staff.
  • Maintain original document order unless otherwise instructed.
  • Scan documents into PDF format.
  • Create searchable PDF files using Optical Character Recognition (OCR) when directed or when system capability allows.
  • Scan documents at 300 DPI unless otherwise instructed.
  • Select appropriate scanning settings (color, grayscale, or black-and-white) based on HR guidance and document readability.
  • Perform quality control by reviewing scanned files for completeness, readability, proper orientation, and correct page order.
  • Save scanned documents to the designated PDS network drive.
  • Apply required file-naming conventions and folder structures.
  • Correct scanning errors identified during the review process.
  • Access and upload documents into the electronic Official Personnel Folder (eOPF) system when separately authorized and assigned.
  • Maintain completion logs and reports documenting work performed.
  • Return paper records to the appropriate HR office or secure storage location after scanning, when directed.
  • Safeguard Personally Identifiable Information (PII) and maintain strict confidentiality at all times.
Qualifications

  • Experience handling sensitive or confidential records.
  • Basic computer proficiency and document management skills.
  • Experience operating document scanning equipment and PDF software.
  • Strong attention to detail and organizational skills.
  • Ability to follow detailed file-naming conventions and document organization procedures.
  • Understanding of the importance of protecting confidential information and PII.
  • Ability to work independently while meeting productivity and quality standards.
Preferred Qualifications

  • Previous experience supporting Human Resources, records management, or government administrative operations.
  • Familiarity with electronic document management systems or eOPF is a plus.
Why Apply?

This is an excellent opportunity to support a DC Government Agency in an important records digitization initiative. Candidates who demonstrate strong performance may be considered for a contract extension beyond the initial three-month assignment.

The Midtown Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. We are a small, woman-owned business certified by the Women's Business Enterprise National Council (WBENC). Operating from our headquarters in Washington, DC, we provide trusted staffing services nationwide. Our clients include thousands of the most prestigious Fortune 500 companies, law firms, financial organizations, tech innovators, non-profits, and lobbying firms, as well as federal, state and local government agencies.

Numbers & Facts

LocationWashington
IndustryStaffing/Employment Agencies
Company Size20 to 49 employees
Year Founded1989
Websitehttps://themidtowngroup.com/

About Company

The Midtown Group is a certified small, woman-owned business that provides temporary staffing and professional services across 17 states. Over the past 29 years, Midtown has evolved from a staffing firm to an elite organization capable of providing full service solutions. We pride ourselves on meeting and exceeding the needs of our clients and candidates in an ever-changing market. Currently, we manage more than 500 candidates and more than 76 clients across the nation. Midtown currently has offices in Washington, DC and California. We offer clients agile and responsive staffing solutions with contract support personnel ready to start immediately. Bullhorn, our robust and customized candidate database, has qualified candidates fitting any profile needed for our team to easily source top talent. We pride ourselves on the “Love What You Do” experience. Because our success hinges on the success of our candidates, we are dedicated to finding people who are passionate about what they do.

Highlights of our services include: - Response time as low as 30 minutes to confirm receipt of job orders - Our coordinators answer our phones live—no waiting for menus or voicemails during business hours - Clients verify that we get the right candidates who fit- 95% of candidates retained through project completion - 24x7 access to Account Executives. Midtown’s recruiters have an average of 8.5 years in the staffing industry and an average of 5 years working at Midtown. We are proud of our high retention rate and work hard to keep our employees motivated and satisfied by offering incentive programs and company culture-focused programming. We are recognized as one of the best staffing firms in DC, as well as a perennial winner of the “Best Places to Work” award by the Washingtonian and the Washington Business Journal. In addition, Inc. Magazine considers Midtown to be one of the 5,000 fastest growing companies in the U.S.

Skills

  • Adobe Acrobatunmatched
  • Computer Skillsunmatched
  • Detail Orientedunmatched
  • Document Managementunmatched
  • Documentationunmatched
  • Event Managementunmatched
  • Financial Regulationsunmatched
  • Fortune 500 Customersunmatched
  • Governmentunmatched
  • Human Resourcesunmatched
  • Human Resources Managementunmatched
  • Information/Data Security (InfoSec)unmatched
  • Lobbyingunmatched
  • Local Governmentunmatched
  • Nonprofitunmatched
  • Organizational Skillsunmatched
  • Quality Controlunmatched
  • Quality Metricsunmatched
  • Records Managementunmatched
  • State Governmentunmatched
  • Training/Teachingunmatched

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